Job Listings

The Bishop Strachan School

Advancement Services and Database Coordinator

Posted date: May 1, 2008
Closing date: No closing date

The Bishop Strachan School (BSS) is an undisputed leader in girls’ education. It is within this dynamic, creative and nurturing setting that girls acquire the academic tools, the life skills and the personal confidence to become tomorrow’s leaders. BSS is a leading-edge, year-round, day and boarding school for girls, located in mid-town Toronto, with a student population of 895 JK to Grade 12 students. BSS prepares its students to meet the challenges of tomorrow’s world by focusing on the whole girl – her development in academics, athletics and the arts, as well as her emotional, spiritual and physical well-being. At BSS, girls are given the space, the encouragement and the tools to pursue all of their dreams.

To support our mission of providing our students with the best educational experience, we strive for excellence in every facet of the organization - including providing a stimulating, creative and lively work environment that attracts the best staff and faculty. We are currently seeking the right candidate to fill the position of:

Advancement Services and Database Coordinator

Reports to: Director of Annual Giving and Donor Relations

Liaises with: Director of Old Girl Relations and Alumnae Programs

Associate Director of Donor Relations and Communications

The Major Gifts Team

Summary of Position:

The Advancement Services and Database Coordinator assists in the coordination of all Annual Fund activities, is responsible for timely gift processing and acknowledgements, produces quarterly financial reports and effectiveness measurement results, and is responsible for cleanliness, accuracy, efficiency and integrity of the BSS database.

Specific Accountabilities Include:

• Coordinate all gift processing and acknowledgements including the timeliness and accuracy of regular financial reporting, including all data entry, batch preparation, commitment, accuracy, filing, coding and receipting, and acknowledgement letters.
• Oversee data integrity of the Foundation’s gift processing financial record keeping in RE in preparation for financial statements and the annual year-end audit
• Generate queries and reports using Raiser’s Edge, Crystal Reports, Excel, Access or other applications
• Execute the monthly processes and procedures associated with the pledge fulfillment schedule, including reminder letters and overdue procedures
• Manage the day-to-day database accuracy, updates ‘found’ data on constituents; codes all returned mail and manages the process
• Maintain ongoing clean-up and creation of queries, data pulls and reports.
• Assist with planning and implementation of prospect management research procedures
• Handle direct mail data segmentation and data pulls
• Create appeal and campaign codes for all effectiveness measures, including fiscal achievement, relationship improvement counts and net contribution measures
• Share responsibility with Admin and Research Assistant for creating, editing and maintaining the department’s paper filing systems
• Develop/maintain web-based services interfaces for serving Alumnae online (Net Community)
• Ensure the integrity of data is maintained, including back-ups, setting up user access, software upgrades, licensing and duplicate record checks
• Lead the coordination of prospect research profiles for endowment and major gifts fundraising
• Provide Raiser’s Edge training and support to other staff
• Assist with evening & weekend work, plus support Reunion Weekend
• Attend and support Advancement Special Events and other duties as assigned.

Skills & Experience & Attributes:

• Successful completion of a community college program in IT, Fundraising, Marketing or related field with an affinity for numbers, databases and processing volumes of repetitive or similar information
• Minimum 3 years experience in a customer service/fundraising environment
• Proven ability to work quickly, efficiently, accurately
• Ability to meet deadlines
• Must be detail-oriented and able to prioritize work flow
• Strong interpersonal communications (verbal and written) skills
• Exceptional computer skills in Microsoft Office (Word, Excel), Raisers Edge
• Database expertise, preferably RE strength
• Strong proactive team player, flexible and self-motivating
• Ability to work independently and manage a variety of tasks concurrently
• Understanding of, and experience with, accounting
• Sound judgment

We offer you the opportunity to be part of Canada’s leading independent day and boarding school for girls and to learn and grow professionally in a successful, dynamic organization.

Interested applicants should forward cover letter and resume to Human Resources at The Bishop Strachan School, 298 Lonsdale Road, Toronto, ON M4V 1X2 or Fax: 416.481.5632.

We thank all candidates in advance.

We will, however, contact only those selected for an interview.

We are an Equal Opportunity Employer

Visit us at www.bss.on.ca