Posted On: 2017-05-10
No closing date
Location: Toronto, ON
Effective: As soon as possible
Employment Type: Full-Time
Level: Senior

Job Description


The Museum of Contemporary Art Toronto Canada is building a one-of-a-kind inclusive cultural catalyst. More than just a new physical space, it will be a participatory vehicle where artists and audiences can step into a wider world of contemporary art, and be part of a global creative moment defined by new ideas and new forms. The expanded Museum of Contemporary Art Toronto Canada will realize its vision through bold and innovative programming including three lead exhibitions per year and parallel programs including, print and web publications and integrated educational opportunities such as workshops, talks, screenings and much more.

The evolution of the Museum of Contemporary Art Toronto Canada is made possible through a unique alliance with Castlepoint Greybrook Sterling Inc., public sector funders, private donors, members, sponsors and a network of cross-sectoral partners.

Position Summary 

Location: Toronto, Ontario

Closing on: Open until filled

Effective: As soon as possible

Employment Type: Full-Time

Reporting to: Director of Development

Direct reports: Interns if applicable

The Development Officer will play a critical role in the expansion and sustainability of MOCA’s new facility and programming. They will lead the development, writing and submission of applications and reports to: municipal, provincial and federal government departments and agencies, private institutional funders and private sector donors. Furthermore, they will support departmental fulfillment and stewardship by leading qualitative and quantitative data collection and impact assessment strategies across the organization. The Development Officer will primarily focus on grants and major gifts at the $25,000 and above level.

The successful candidate will collaborate with colleagues across all departments, particularly those in Development, Programs and Finance/Admin.

This position is ideal for a compelling writer and story-teller with solid administrative, project and relationship management skills who is passionate about contemporary art.

Grants and Donations

  • Write and lead the development of proposals and reports, manage the related submission and agreement processes
  • Manage departmental funding application pipelines and reporting calendars
  • Keep up-to-date on grant and donation opportunities from governments and institutional funders
  • Manage departmental research profiles and practices, prepare detailed research profiles
  • Keep colleagues across the organization informed of funding opportunities and deadlines relevant to their portfolios
  • Develop and execute portfolio relevant stewardship strategies
  • Maintain positive day-to-day relationships with a portfolio of government partners, institutional funders and private donors; support the portfolio maintenance of colleagues and senior volunteers
  • Support the execution of a comprehensive government relations strategy by the CEO, Director of Development and senior volunteers
  • Keep informed on cultural giving communities in Toronto, Ontario and across Canada, continually identify and connect with new prospective donors

Internal and External Leadership

  • Manage and constantly improve the administrative processes associated with data collection and impact assessment across the organization
  • Develop and manage portfolio-relevant budgets and financial reports
  • Ensure appropriate and timely funder and donor acknowledgement, including print, online and on-site recognition
  • Support core departmental administration as it relates to grants, institutional giving and major gifts including: database maintenance; agreements and contracts; timely processing of contributions and receipts; organizational data and file maintenance; CRA compliance; vendor management
  • Participate in the planning of annual and longer-term fundraising strategies
  • Support the strategic integration of fundraising campaigns and initiatives
  • Collaborate with and organize senior management and senior level volunteers to deliver on fundraising objectives
  • Lead and/or participate on board, ad-hoc and internal committees
  • Maintain strong working relationships with members of the Museum of Contemporary Art Toronto Canada Board of Directors and volunteer committees
  • Represent the Museum of Contemporary Art Toronto Canada in meetings with potential and existing funders and partners
  • Represent the Museum of Contemporary Art Toronto Canada in the greater cultural, philanthropic and professional communities
  • Actively research and keep up-to-date on portfolio-relevant trends, innovations and technologies
  • Be an informed member of Development team, make creative connections between people, projects and programs to increase revenues and donor/funder/sponsor engagement
  • Maintain a high degree of motivation, work ethic and attention to detail
  • Participate in and support additional fundraising initiatives and/or organizational projects as required


Experience and Skills

  • Five years of relevant experience
  • Relevant post-secondary education including degrees and/or certificates in fundraising or arts administration
  • Demonstrated working knowledge of Toronto, Ontario and Canada’s arts communities and public funding landscapes
  • Hands on practical experience
    • Writing grant applications and reports for both public and private funders
    • Writing proposals and reports for private individuals
    • Securing grants and/or major gifts of $25,000 and above
    • Coordinating colleagues to develop and submit applications and reports
    • Managing data collection and reporting strategies
    • Translating complex information into accessible language
  • Advanced budget development, management and financial reporting skills
  • Experience with relational databases and/or CRM platforms, preferably Tessitura
  • Advanced Microsoft Office skills
  • Highly effective and clear written and verbal communication skills
  • Demonstrated project management expertise
  • Outstanding social and relationship management skills
  • Proven track record working with senior board and committee level volunteers
  • Experience working at multi-stakeholder not-for-profit and/or in a start-up environment is considered an asset

Personal Attributes

  • Professional and polished
  • Social and personable
  • Highly organized and detail-oriented
  • A strong multitasker who can manage work and time with minimal supervision
  • An agile problem solver
  • Thrives in a dynamic and fast-paced environment
  • Natural leader
  • Proactive, demonstrates initiative
  • Takes ownership and is accountable

Please submit applications to

Applications must be submitted as one pdf document. Please include a letter of motivation, a maximum two-page CV and your salary expectations.

Incomplete submissions will not be considered. Please indicate the position you are applying for in the subject line of your email.

Only those selected for an interview will be contacted, no phone calls please.

The Museum of Contemporary Art Toronto Canada advocates equal opportunity for all employees and applicants for employment and is committed to diversity in the workplace.