Posted On: 2017-05-11
Closing On: 2017-05-26
Location: Toronto, ON
Effective: ASAP
Website: http://www.righttoplay.com
Employment Type: Full-Time
Level: Intermediate
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Job Description

Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in over 20 countries, Right To Play transforms the lives of more than one million children each week using play and sports, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.

Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia.

 Visit us at www.righttoplay.com  

JOB SUMMARY:

The Development Assistant will report directly to the National Director and will play an important role in achieving Right To Play’s fundraising goals in Canada, and in advancing our ambition for significant growth in Canada.

Working collaboratively with all staff members, the Development Assistant will provide administrative, prospect and organizational support to the Canadian National Office (CNO) team in order to help achieve fundraising and business excellence. The Development Assistant will also work closely with the National Director, Development Directors and other staff to coordinate and execute all Board-related engagement and administration.

Further, the Development Assistant will ensure that database maintenance, meeting scheduling and notes, material preparation, prospect and donor research and correspondence, and all office protocols and processes are completed or complied with in a consistent and regular manner.

 

PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Board Engagement and Coordination (25% of Time):

  • Prepare for Board meetings, Executive Committee and Working Groups, including developing and distributing agendas, PowerPoint presentations, speaking notes and meeting materials; taking meeting minutes; ensuring all follow-up is completed; and producing all final documentation of meetings
  • Prepare and monitor work back schedule for all Board meetings, ensuring all senior fundraising staff have the support they need
  • Coordinate education session (special guest) for each Board meeting
  • Assist in the development and execution of annual Board member survey, including producing useful analysis of results for the CNO
  • Coordinate ongoing Board member engagement, including planning and executing program trips to the field
  • Provide support on all Board nominating activities, including maintaining list of candidates, preparing research profiles on nominees and new members
  • Coordinate and execute annual orientation session for all new Board members
  • Draft regular email updates for Board members
  • Coordinate engagement of Emeritus members, including annual stewardship pieces

 

Job Responsibility #2: Donor Services and Pipeline Management (25% of Time):

  • Assist with the preparation of research, proposals, stewardship reports, call notes and briefing notes, and other fundraising materials for the National Director and other CNO fundraising staff
  • Provide support on overall pipeline management of the National Director, Senior Development Officer and other CNO fundraising staff
  • Assist with organizing cultivation, stewardship and recognition events including preparing invitation lists, supporting on budget management, managing responses, welcoming guests and assisting with event logistics
  • Working with the Executive Assistant to the CEO to provide support on ensuring effective stewardship and cultivation of the CEO’s prospects
  • Act as one of the "Super Users" on the CNO team and become an expert on Microsoft Dynamics CRM database, its processes and protocols and ensure compliance, consistency and regular usage among all the fundraising team
  • Prepare regular and ad hoc prospect, pledge, gift and other reports from the database 
  • Assist the Finance and Business Operations Manager in advocating for the unique database needs of the CNO with the IT team at HQ

 

Job Responsibility #3: Support The National Director (25% of Time):

  • Provide accurate, responsive and professional administrative and organizational support to the National Director
  • Draft and prepare a wide range of documents, email correspondence, presentations, and other materials to assist the National Director in managing their donor pipeline
  • Manage the National Director’s calendar, external meetings and travel
  • Prepare research profiles, meeting briefings, and other backup material in advance of meetings
  • On behalf of the National Director and in keeping with office procedures, maintain accurate donor records including files and database records

 

Job Responsibility #4: Business Excellence and Team Integration (20% of Time):

  • Work with the Finance and Business Operations Manager to develop, maintain, and continually improve office protocols and processes, including CRM database usage
  • Coordinate and lead training sessions and refresher meetings for CNO staff on office and database protocols and processes, and ensure compliance to these processes by all CNO staff
  • Onboard all new staff to general office processes, including CRM database and shared hard drive usage
  • Plan and support on coordination of staff meetings
  • Coordinate staff engagement activities and outings

 

Job Responsibility #5: Perform Other Duties as Assigned (5% of Time):

  • Act as back-up for the Development Database Administrator , by answering phones and checking standard and electronic mail

MINIMUM QUALIFICATIONS (must have):

EDUCATION/TRAINING/CERTIFICATION:

  • Bachelor’s degree in related field

 

EXPERIENCE:

  • Minimum two years of relevant work experience

 

TECHNICAL SKILLS/KNOWLEDGE:

  • Knowledge and understanding of fundraising software such as Microsoft CRM
  • Advanced Microsoft Excel, Word, PowerPoint and Outlook
  • General knowledge of fundraising practices, procedures and standards as evidenced by a combination of relevant work and/or education experience

 

COMPETENCIES/PERSONAL ATTRIBUTES:

  • Excellent oral and written communication skills
  • Strong attention to detail; organized and systematic in donor follow-through
  • Demonstrated ability to effectively prioritize work, manage deliverables and handle multiple tasks simultaneously in a fast-paced environment
  • Superior computer literacy in Microsoft Office software applications and donor database software 
  • Willingness to learn and to take on additional responsibilities as appropriate
  • Collaborative and innovative, well-suited to work in an entrepreneurial setting
  • Unquestionable integrity, strong judgement skills and absolute discretion with confidential and sensitive information
  • Proven ability to operate professionally and with consistently high standards of excellence
  • Able to think critically and to exercise independent and sound judgement in anticipating needs and taking initiative
  • Knowledge of fundraising best practices and/or proven ability to support a team in achieving business excellence

 

 LANGUAGES:

  • Fluency in oral and written English

 

DESIRED QUALIFICATIONS (an asset):

  • Other relevant certificates
  • Knowledge of fundraising database platforms such as Microsoft CRM or Raiser’s Edge
  • Experience with fundraising for internationally based programs

 

Compensation:  We offer a competitive salary and benefits package

Employment Start Date:   Immediately

Contract Duration:           Indefinite Term

 

HOW TO APPLY:

If you are interested in applying for this position, please send your resume and cover letter to:

akemp@bdrconsultants.com

Kindly include “Response to HR Development Assistant” and your name in the subject line. Please indicate your salary expectations in the cover letter.

While we thank all applicants for their interest, only those selected for interviews will be contacted.

Right To Play is a child-centered organization.  Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment.

 

All applicants are notified that, where needed, accommodation for disabilities will be provided on request.  This includes accommodation for attending interviews and assessment tests.  

To learn more about who we are and what we do, please visit our website at www.righttoplay.com.