Posted On: 2017-08-08
Closing On: 2017-08-21
Location: Toronto, ON
Employment Type: Full-Time
Level: Intermediate
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Job Description

YWCA Toronto is dedicated to improving the lives of women and girls. Our programs promote equality, economic security and lives free from violence. We help women and girls flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.   

The Event & Stewardship Officer is responsible for providing administrative and organizational support to the Manager of Events, Sponsorships and Volunteers, primarily for the YWCA Toronto Women of Distinction Awards event as well as coordinating third party initiatives, and stewardship events.

Reporting to the Manager of Events, Sponsorships and Volunteers, the Event and Stewardship Officer’s responsibilities include:

  • Provides administrative support to the Manager of Events, Sponsorships and Volunteers for the Women of Distinction event;
  • co-ordinates, plans, and organizes all third party events;
  • responds to inquiries and develops a program aimed at increasing third party revenue;
  • in the absence of the Manager, monitors all incoming mail, calls and requests, prioritizing urgent matters and taking appropriate action as needed;
  • supports event committees including meeting planning and notification, preparing meeting materials and minutes as required;
  • works with the Donor Services and Operations Officer and the Finance Department to ensure accurate tracking of financial and registration information, within the established departmental financial procedures;
  • in collaboration with the Manager, monitors the event budget (revenue and expenses) and providing for financial reports as required; 
  • co-ordinates event logistics and the production and distribution of event related materials;
  • co-ordinates activities related to the development and implementation of the annual stewardship plan for all donors;
  • assists with the management of all event files, records and lists including Rasier’s Edge database;
  • assists in the supervision of event volunteers;
  • other duties, as required.

You will have:

  • General knowledge of an academic or technical discipline normally acquired through completion of a community college diploma in a related field;
  • 3-5 years of directly related experience;
  • advanced computer competency in word processing, spreadsheets, database management software and the Internet. Working knowledge of fundraising software an asset (Raiser’s Edge preferred);
  • excellent interpersonal, oral and written communication skills;           
  • excellent organizational skills and ability to meet multiple priorities and deadlines;
  • experience working with volunteers and a commitment to good customer service;
  • experience working in a not-for-profit setting with a demonstrated awareness of issues affecting women and girls.

Core Competencies: The employee is expected to:

  • Understand and support the mission and beliefs of YWCA Toronto;
  • incorporate principles of anti-oppression and equity at YWCA Toronto;
  • be an ambassador for YWCA Toronto to promote a culture of philanthropy through respectful, proactive relationships with donors and within the YWCA;
  • demonstrate respect, consideration and acceptance of the opinions of others while expressing her own expertise and effectively utilizing relevant resources and specialists;
  • consistently collaborate with team members, sharing ideas and differences openly;
  • be receptive to new ideas and adapt to change as necessary;
  • value the contribution of others and take action to strengthen partnerships and support others to achieve effective outcomes;
  • take action to avoid or solve problems and create opportunities for positive change;
  • demonstrate commitment to ongoing personal and professional development. 

The hours of work for this position are 35 hours per week (at times it may be necessary to work in excess of 35 hours per week when major deadlines have to be met; this may include evening and weekend work). The salary for this position is $46,003 per annum (Level 5), plus comprehensive benefits.  Note: restriction on vacation for five weeks leading up to the Women of Distinction Awards event and one week after; plus the month of December for Adopt a Family Campaign.

Please note: A police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable. Kindly make reference to JOB ID number PHIL0001 in the subject line.

Please submit your cover letter and résumé to:  Phoebe Wong, Manager of Events, Stewardship and Volunteers. YWCA Toronto. 87 Elm Street, Toronto, ON, M5G 0A8.  E-Mail:

Internal Deadline: August 18, 2017               External Deadline: August 21, 2017

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women of all races, ethnic origins, religions, abilities and sexual orientations. YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.

While we thank all candidates for their interest, only those selected for an interview will be contacted.  No telephone enquiries please. 

YWCA Toronto is a scent free environment.