Posted On: 2017-08-28
Closing On: 2017-09-28
Location: Waterloo, ON
Employment Type: Full-Time

Job Description

Alumni Development Officer

Requisition ID: 2017-1709

Job Category : Alumni Relations

Department : 1300 - School of Accounting & Finance

Job Status : Regular Full-Time

Hiring Range : $62,976 - $85,952



The Alumni Development Officer, School of Accounting and Finance works within the context of the University’s Office of Advancement and reports to the Associate Director of Advancement, School of Accounting (SAF), within the Faculty of Arts.

The incumbent is responsible for the strategic integration of two primary advancement programs - development (fundraising) and alumni engagement with support from the Office of Advancement resources. The incumbent will work closely with internal university staff to plan, coordinate, manage, implement and evaluate strategic and successful integrated alumni and development programs and activities designed to foster and strengthen ongoing relationships between the School and its graduates for the purpose of meeting overall advancement and fundraising goals.

Specifically, the incumbent will develop a pool of engaged alumni and friends who can be called upon to support SAF goals such as: student mentorship, co-op hiring, brand promotion as well as make financial contributions and connections with potential supporters. Provides functional direction to assistants, such as the SAF Advancement Assistant, Co-op and Fellowship students involved in these activities, where applicable.



Alumni & Friends Strategic Engagement

  • Participates in the development of the annual SAF advancement strategic plan, offering new ideas and strategies for alumni engagement and fundraising activities
  • Develops and maintains a good working knowledge of SAFs activities, priorities and needs in both teaching and research and a thorough working knowledge of priority fundraising projects
  • Develops effective strategic plans to implement an integrated alumni engagement program that aligns with major gift fundraising goals, and evaluates and adjusts tactics as required
  • Acts as the primary manager and contact with the UW SAF Alumni Association and leads to help the association work toward assisting in accomplishing SAF advancement strategic goals
  • Maintains a portfolio of alumni and friends prospects assessed as having the ability, or potential, to make gifts between $10,000 to $25,000
  • Conducts on average 75 calls annually, with a minimum of 50-75% in-person visits for the purpose of engaging alumni in the work of the School and soliciting gifts
  • Identifies, recruits and manages volunteers (faculty, alumni, corporate volunteers, UW friends and staff) for the purpose of supporting SAF goals including fundraising projects and School programs as required


  • In conjunction with SAF Associate Director of Advancement, develops personal annual fundraising target and goals, including size of prospect pool, number of meetings and dollars raised
  • Develops, plans, implements and evaluates fundraising strategies for corporate, foundation, individuals and alumni sectors, including cultivation, solicitation and stewardship activities
  • Coordinates special projects, stewardship activities and customized plans for prospects and donors as needed
  • In coordination with Central Advancement policies and procedures, creates donor gift agreements, endowment and stewardship reports as required

Alumni Programs

  • Strategically guides and implements the 25th Anniversary Reunion SAF Alumni Program including the annual gathering and fundraising appeal
  • Acts as lead and manages SAFs participation in annual UW Reunion activities
  • Acts as lead and primary contact for the SAF Fellowship Honouree Program
  • Manages the SAF Alumni Awards and nomination process and sits on the Alumni Awards Celebration committee
  • Provides direction and advice to SAF student groups for various needs and alumni requests and the Master of Accounting Class Champion Program
  • Attends and participates SAF and CPA Convocation events as required
  • Serves as the liaison for the SAF to Central Advancement for alumni programs, services and activities such as annual fund and Call Centre and an active member of the Alumni Professionals Group
  • Provides team support as required to all SAF alumni activities and events as required

Data Management & Reporting

  • Ensure correspondence and reporting related to relationships with alumni, prospects and donors are managed and recorded in accordance with Office of Advancement systems
  • Complete follow up correspondence, briefings and updates to alumni, prospects, donors and internal stakeholders


  • Participates in the development of the SAF advancement communication plan
  • Creates effective alumni and friends engagement material and fundraising materials for presentation to prospects/donors by coordinating content from SAF staff and faculty and working with central Advancement and additional university departments such as New Media Services (creative services)
  • Develops solicitation proposals for projects tailored to the specific interests of prospects
  • Actively strengthens the uWaterloo and SAF brand through the active integration of, and adherence to messaging, strategies and processes
  • Proactively and consistently communicates with internal and external stakeholders, including students as required
  • Uses social media as required to communicate with target audiences



  • University degree or equivalent combination of education and relevant experience
  • 3 years or more of progressive fundraising experience in securing major gifts, relationship management and volunteer recruitment and management
  • Experience with the full scope of development activities including identification, cultivation, solicitation, recognition and stewardship at the major gift level required
  • Successful track-record of developing and implementing strategy for major gift solicitation with demonstrated success in personally securing and closing major gifts
  • Experience recruiting and working with volunteers to support program development, advisory boards and fundraising activity such as cultivation and solicitation strategies is a strong asset
  • Excellent communication skills, written and oral, including expertise in creating donor-focused and impactful proposals
  • Proven competence in project management, multi-tasking, planning, analytical and organizational skills
  • The ability to work in a face paced, highly complex and demanding environment, managing and collaborating with multiple partners, from across campus and externally
  • Proven political acumen and problem solving skills 
  • Goal oriented, self-motivated with demonstrated ability to take initiative and work independently and effectively as part of a team with a broad mandate in a fast paced, highly computerized and challenging environment
  • Hands-on experience with a relational fundraising database such as Raisers Edge is a strong asset
  • Specialized work with minimal supervision, acts in collaboration with advancement staff across many units
  • Networking and social engagement is required
  • Must be comfortable working with a variety of stakeholders including political and community leaders, executives, industry partners and volunteers
  • Experience fundraising in a university environment considered an asset
  • Some travel within Canada and possible travel to International locations may be requested
  • Regular working hours, some evening/weekend work required

Interested? Apply here!