Posted On: 2018-02-13
No closing date
Location: Toronto, ON
Employment Type: Full-Time
Level: Management

Job Description

Position Summary:

Reporting to the Director, Development, the Manager, Stewardship is responsible for the creation and implementation of an integrated donor services program, supporting the enhancement of all donor-centred activities, including but notlimited to: donor relations, stewardship reports and events, advancement services, and ongoing donor communication. The Manager is a member of the Advancement leadership team, supporting the next phase of the Ignite Imagination campaign.

Advancement Services

  • Supervise and manage the Coordinator, Donor Services and all associated processes, including: gift processing;recognition calls and letters and reporting
  • Liaise with Finance department and general-ledger accounting staff regarding gift entry, gift posting, fund creation, gift restrictions and audit reporting
  • Oversee overall management of Raiser’s Edge software including data entry, data output and training
  • Advise on proper procedures ensuring accurate recording of gifts, and ensure compliance with fundraising policies, goals and procedures
  • Develop, review, interpret and advise staff of office policies and procedures
  • Oversee database management, advancement reporting, prospect management, gift recording, data integrity and data security
  • Create, implement and maintain a comprehensive dashboard that provides reporting of progress on fundraising goals and targets

Donor Relations & Stewardship

  • Devise and implement information-tracking and sharing processes for stewarding prospects and donor
  • Manage donor stewardship meetings, events, and tours; compile all related documents and follow -ups
  • Provide acknowledgment, recognition, and on-going stewardship of donors to build their relationship with OCAD University, increasing the likelihood of continued contributions
  • Advise on and facilitate the recognition of donors in both print and web publications, as well as on physical spaces
  • Create and publish Endowment Reports, Donor Listings, and Scholarship, Award and Bursary Donor Packages
  • Develop and maintain the stewardship program for the Art & Design Society and 1876 Society
  • Perform other duties as assigned by Chief Campaign & Development Officer that contribute to the successful operation of the unit



  • Bachelor's degree, or equivalent  
  • Certified Fund Raising Executive Certification an asset
  • A minimum of three (3) to five (5) years of direct stewardship and/or fundraising experience in sophisticated and complex organizations
  • Demonstrated success in fundraising and understanding of fundraising in a post- secondary environment
  • Demonstrated success in building stewardship strategy, planning events, and managing staff and volunteers
  • Proven ability of setting and achieving goal s, a successful track record of working with internal and external constituents, as well as volunteer and committee management
  • Knowledge of Raiser’s Edge or other fundraising related databases and proficiency in Microsoft Office
  • Ability to work independently and participate collaboratively in a team environment
  • Good listener who is intuitive, perceptive and insightful, with excellent oral and written communication skills
  • Experience initiating and implementing many demanding projects, preferably in a decentralized environment where coordination with many constituencies is required
  • Demonstrated attention to detail, excellent organizational skills and the ability to meet strict deadlines and work effectively under pressure of high volume and constantly changing priorities
  • Demonstrated commitment to the principles of equity and diversity, and proven ability to deal effectively with a diverse population
  • Occasional travel, weekend, and evening work required


Compensation: Commensurate with experience.


Hours of Work: Monday to Friday, for a total of 35 hours per week.


Application Deadline: Interested applicants are invited to submit an updated resume, with a cover letter by visiting our website at Consideration of candidates will begin immediately and continue until the position is filled.


Thank you,


As an employer committed to employment equity, we encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. We encourage members of equity-seeking groups to self-identify within their cover letter in their application.

In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code. 

OCAD University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information or refer to OCAD U's  Policy on Accommodation in Employment for Persons with Disabilities.

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.