Posted On: 2018-04-27
Closing On: 2018-05-27
Location: Mississauga, ON
Effective: June 1, 2018
Website: http://trilliumgiving.ca
Employment Type: Full-Time

Job Description

Position Title:      Coordinator, Philanthropy 
 
Reports To:          Vice President, Philanthropy with a dotted line to the Vice President, Corporate Services 
 
Work Location:   Primarily based out of Trillium Health Partners Foundation’s office at 89 Queensway West, Mississauga, with some work executed across all three sites of Trillium Health Partners:                                                                                   Credit Valley Hospital, Mississauga Hospital, and Queensway Health Centre
 
Trillium Health Partners is the largest community-based academic health network in Ontario serving over 1.5 million residents of the communities of Mississauga, Peel Region, and west Toronto.  The hospital encompasses three main sites – the Credit Valley Hospital, Mississauga Hospital, and Queensway Health Centre – offering a full range of acute care hospital services, as well as being the designated regional care centre for several programs including paediatrics, cardiac, renal, and cancer care.   
 
Working with donors, Trillium Health Partners Foundation (THPF) raises the critical funds needed to address the highest priority needs of Trillium Health Partners, specifically in the areas of building and revitalizing patient spaces; equipment and technology; and research, education, and innovation. 

Our Foundation was formed in 2013 through the voluntary amalgamation of two exceptional foundations: the Credit Valley Hospital Foundation and Trillium Health Centre Foundation. Raising more than $38 million a year, Trillium Health Partners Foundation is now strategically poised to drive further success as one of the highest performing hospital foundations in the country, in the service of enabling our hospital group to continue to redefine health care as a provincial and national leader. 

 
Together, our team works toward inspiring our community to invest in a new kind of health care for a healthier community, while embodying the values of our team-created ‘ICARE’ philosophy: Inspiration, Courage, Accountability, Respect, and Excellence. 
 
THE POSITION – OVERVIEW
 
The Coordinator, Philanthropy, role is a full-time position within the Philanthropy team of the organization with a dotted line reporting into the Corporate Services team. Reporting to the VP, Philanthropy, the Coordinator primarily provides administrative support, enabling the fundraising activity of the organization.   
 
With a high level of enthusiasm, the incumbent is eager to contribute to an inspiring organization that makes a significant impact within our community.  The incumbent will be self-motivated and driven to succeed.  Inspired to contribute, and ready to work hard and learn quickly in a fast-paced environment, the individual must be passionately inspired by our mission to inspire investment in a new kind of health care.  The candidate will also possess a strong service orientation, and is equipped to deliver an unparalleled team experience within our Foundation and to our partners within the hospital. 
 
The coordinator will work closely with the Philanthropy team and will interact with many Foundation donors to deliver on a broad range of duties including:
 
Executive Administrative Support (80%)
  • Provide administrative support for the VP, Philanthropy, and the Philanthropy team including correspondence, meetings management, and coordination of special projects as directed. 
  • Support and provide assistance for donor meetings (logistics, materials, catering, briefing notes etc). 
  • Coordinate administrative aspects of the range of programs within the Philanthropy portfolio, including major and transformational gifts, corporate engagement, planned giving, and third party events. 
  • Ensure regular meeting schedule is met and maintained with all stakeholders (staff and volunteers) and ensure appropriate follow-up from meetings is completed.
  • Ensure effective coordination and administration across the Philanthropy team. 
  • Maintain all records, reports, and files for the VP, Philanthropy. 
  • Works with the Executive Assistant to the President and CEO to complete ad-hoc duties and support the day-to-day efficient functioning of the office, including managing urgent priorities and answering and redirecting questions from staff, donors, and volunteers.
  • Support coordination of the Philanthropy Team activities including development of agendas, meeting packages, minutes, tracking milestones, etc.
  • Provide coordination support through the Foundation’s annual business planning process.
 
Reception (20%)
This role will assume the role of receptionist for the organization.  Reception duties include:
  • Greet donors and visitors to our office and provide a warm welcome. 
  • Answer phones and direct calls to the appropriate staff. 
  • Direct email from the Foundation’s email account to the appropriate recipients.
  • Arrange for couriers orders and track package deliveries.
  • Office supplies inventory management and ordering. 
  • Liaising with IT department to manage photocopier service calls.
 
 
KEY CRITERIA
 
The ideal candidate for this role will display the following qualifications and skills:
  • Professional polish, outgoing personality, and ability to build relationships easily. 
  • Strong organizational and administrative skills.
  • 1-3 years of experience in a fundraising environment preferred.
  • University degree or college diploma preferred. 
  • Eager to take on tasks and challenges and problem solve to resolution (Get it done mentality).
  • Excellent written and oral communication skills.
  • Ability to work independently and efficiently in a busy environment managing multiple varied projects.
  • Flexible and adaptable team player with excellent interpersonal skills.
  • Experience working collaboratively with internal and external stakeholders.
  • Willingness to work flexible hours, as required.
 
 
TECHNICAL SKILLS
  • Strong proficiency in Microsoft Office – PowerPoint, Excel, and Word.
  • Donor/Client database experience as asset – Raiser’s Edge.
 
WORK ENVIRONMENT
  • Willingness to work flexible hours.  Some after-hours work will be required.
  • Work may take place across the multiple sites of Trillium Health Partners and Trillium Health Partners Foundation.  
  • Valid driver’s license and access to a reliable vehicle is required. 
 
APPLICATION PROCEDURE
 
Please submit your cover letter and résumé to: nicole.lamont@thp.ca   
  • For further information on Trillium Health Partners Foundation we invite you to visit our website at www.trilliumgiving.ca 
  • We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.