Posted On: 2018-05-07
Closing On: 2018-05-18
Location: Toronto
Effective: June 1, 2018
Employment Type: Full-Time
Level: Intermediate
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Job Description


The Development Office and ShareLife of the Archdiocese of Toronto is seeking a full time Development Coordinator to promote and provide administration of the Development Office programs to parishes, individuals, and partners across the Archdiocese, including: Pre-authorized giving (PAG), Estate Gifts, Securities Gifts, Sacrificial Giving (increased offertory program) and In-Memoriam (Tribute) Giving.


Promote the following programs to parishes within the Archdiocese:

Pre-authorized Giving

  • Promote the merits of pre-authorized giving to Pastors and Parish Finance Councils
  • Assist with the development and promotion of a pre-authorized giving program in the parishes, including training for Parish Administrators, and, where required, presentations at weekend Masses

Assisting the Planned and Personal Giving program

  • Manage donor files in Raisers Edge database
  • Respond to requests for planned and personal giving material
  • Respond to general inquiries about contributions to Archdiocesan related charities.
  • Manage and update the Catholic Advisor list
  • Create materials for the Development office as needed
  • Coordinate each issue of “Your Catholic Legacy” newsletter
  • Coordinate the logistics and implementation of the Annual Legacy Society Mass and Lunch and the Annual Advisors Event as well as participation in offsite events e.g. CWL convention

Estate Gifts

  • Administer the correspondence and proactive movement of bequests
  • Correspond with legal offices and estate trustees
  • Administer the estate filing system

Securities Gifts

  • Administer the multi-stage process of securities gifts
  • Liaise with donors and donors’ advisors during the gift process
  • Correspond with internal and external recipient charities
  • Coordinate the preparation of thank you letters and tax receipts for gifts of securities

Sacrificial Giving

  • Identify parishes that may be candidates for a sacrificial giving program
  • Teach the theology of faith based giving to Pastors and Parish Finance Councils
  • Prepare materials to introduce the merits of the program to Pastors / Parish Finance Councils
  • Assist parishes with the implementation of the program, including, where required, presentations at weekend Masses

Tribute Giving

  • Monitor and administer the in-memoriam and tribute-giving program being used by parishes and parishioners in the Archdiocese
  • Prepare and mail acknowledgment letters to recipients of tribute gifts


  • Monitor endowment gifts and insurance gifts. Prepare and mail the corresponding tax receipts on an annual basis
  • Coordinate with the Office of Public Relations & Communications for design requirements
  • Update the Online Donation portal, and website, when necessary
  • Monitor the inventory of Development Office communications and promotional materials


General Requirements:

  • A practicing Catholic with sound knowledge of Catholic theology and values
  • Post secondary diploma in administration or equivalent
  • Two to three years experience, including clerical and secretarial functions
  • Knowledge of Planned Giving processes an asset
  • Computer expertise, including Microsoft Office
  • Basic knowledge of database programs (Parish Tools, Raisers Edge)
  • An understanding of the principles of Christian stewardship
  • Able to work independently and as part of a team
  • Excellent written and verbal communication skills
  • Sound public speaking skills
  • Evening and weekend work as required
  • A criminal background check will be required of the successful applicant

Those wishing to be considered should submit their resume and cover letter in MS Word or PDF format noting position number 2018-12 to: Stephanie Nargoz, Director, Human Resources via email at Deadline for receipt of applications is May 18, 2018.

We thank all applicants, however, only those selected for an interview will be contacted.

In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Toronto provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time.