Posted On: 2018-05-15
Closing On: 2018-05-29
Location: 522 University Avenue
Effective: ASAP
Employment Type: Full-Time
Level: Intermediate
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Job Description

Stewardship & Donor Relations Officer

Requisition: # 909

Job Type:  Full-time

Vacancies: 1

Department: NHOB - Foundation

Employee Group: Non Hospital

Hours (Subject to change): 37.5 hours per week; due to the nature of the position additional hours may be required.


Job Description

Sinai Health Foundation raises and stewards funds to support patient care, world-leading research and innovative education at Sinai Health System by developing collaborative, long-term relationships across the community. The generous support of donors fuels hospital initiatives, care and innovation, that improves the quality of life for SHS patients, and advances medical sciences globally.

The Stewardship & Donor Relations (SDR) Officer provides support to the SDR team whose function it is to retain donors for follow-up giving by communicating openly, frequently, and honestly about the impact of their current giving and by enhancing the Foundation’s relationships with them after their initial gifts.

Reporting to the VP, Stewardship and Donors Relations, this position will be part of a dynamic team and will play an important role in building on Sinai Health System’s rich history and deeply valued culture of philanthropy.

The Stewardship & Donor Relations Officer’s responsibilities include but are not limited to:

  • Organizing stewardship meetings and tours for high-level donors with appropriate Foundation staff, volunteer leadership, senior Hospital staff, and clinical and research leads; ensuring that all customized materials required for these meetings are developed on time and are of the highest quality;
  • Working closely with the Advancement team to help plan a strategic schedule of stewardship meetings for each Advancement Director’s donor list, based on the impact reporting schedule.    
  • Supporting the impact reporting/targeted mailing program, including maintaining/developing lists of upcoming reports and working with Advancement Directors, SDR Officers, Writer, and hospital/LTRI clinicians/researchers to facilitate the writing and reviewing process;
  • Acting as SDR “point person” for the Foundation’s Events team on stewardship events and gift announcements for donors at various levels, in collaboration with the rest of the SDR team and the Advancement Directors; ensuring that the level of recognition provided is commensurate with the value of the gift being celebrated/announced;
  • Works with Annual, Intermediate, Legacy, and Group Philanthropy teams to help develop comprehensive stewardship programs for each of these donor groups;
  • Prepares and customizes cover letters for donors that are not assigned to Prospect Managers
  • Facilitates writing and mailing of all thank you letters assigned to development staff and prepares custom letters for signature by Foundation leadership, as needed;
  • Prepares mailing lists for events and for various stewardship communications, including Foundation newsletters and Annual Reports, in collaboration with Manager of Donor Recognition and SDR Development Officer;
  • Ensures all of the Department’s actions are up to date in Raiser’s Edge and related filing is complete;
  • Oversees the gifts-of-art program, ensuring donors receive recognition and thanks; works with Manager, Donor Recognition on hospital installations of art;
  • Provides support to department senior executive related to the Foundation’s Stewardship Council;
  • Other duties as assigned.

Job Requirements

  • Successful completion of a three (3) year college diploma in a relevant field from an accredited educational institution.
  • Successful completion of a University degree in a relevant field from an accredited educational institution preferred.
  • Minimum of three (3) years of related experience preferably within a large dynamic not-for-profit environment, exposure to a fundraising environment an asset.    
  • Effective verbal and written communication skills and ability to communicate in a tactful and professional manner.
  • Working knowledge of Raiser’s Edge or similar database preferred.
  • Respectful and service oriented to donors, volunteers, and peer foundation and hospital staff
  • Demonstrated ability to attend to details; exceptional follow-through as demonstrated through effective project management experience.
  • Works well in a diverse team environment with the ability to multi-task and meet deadlines.
  • Strong understanding of donor stewardship fundamentals preferred.
  • Demonstrated satisfactory work performance and attendance history.

The successful applicant will be an employee of the Sinai Health Foundation, not Sinai Health System.

All applications must be submitted online by no later than 4:00 p.m. of the posting deadline date.

Sinai Health is committed to fostering a culture and environment that is safe, caring, equitable, compassionate and accountable in order to provide optimal care to patients and their family caregivers. As such, all employees will follow safe work practices and comply with the roles and responsibilities that are outlined with respect to health and safety policies, procedures and training. In accordance with Sinai Health policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. 

Sinai Health is a scent sensitive environment and all members of the community are expected to refrain from wearing or using scented products while visiting or working at any Sinai Health site.   We also support a barrier-free workplace supported by Sinai Health's accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please call the Accommodation Phone Line at 416-586-4800 ext. 7050 or email