Posted On: 2018-08-02
Closing On: 2018-09-04
Location: Toronto
Effective: Mid-October, 2018
Employment Type: Contract
Level: Intermediate

Job Description

About Royal LePage Shelter Foundation:

Royal LePage Shelter Foundation is a national, public foundation dedicated exclusively to supporting women’s shelters and domestic violence prevention programs. Royal LePage real estate offices across Canada are matched with a women’s shelter in their community and agents and staff organize fundraising events in support of their shelter partner. Agents also make donations from their sales commissions. Other fundraising and cause-marketing initiatives are organized by the foundation on a national basis. Royal LePage Canada covers the operating costs for the foundation so one hundred per cent of funds raised go to the cause.


The Role:

We are seeking a Donations Processing Coordinator (14-month contract) to oversee all revenue processing, donor data entry, and issuing of donation cheques to qualified donees. You'll be a key member of a small, dynamic team focused on third party events, individual giving, national events, peer-to-peer fundraising and cause marketing. In this role, you will be responsible for: 


Donations Processing:

  • Ensure all incoming donations are processed accurately and in a timely manner within agreed upon organizational standards
  • Enter data accurately and completely into donor database (eTapestry)  
  • Assign donor designation to agent profiles on Royal LePage national website 
  • Acknowledge all new "Commission Donors" through welcome email and other correspondence


Finance and Reporting:

  • Prepare cheques for bank deposits
  • Work with Finance staff to ensure deposits are conducted on a regular basis and to review bank statements as required for data entry purposes
  • Prepare cheque requests for donations to qualified donees (i.e. charity partners) according to accounts payable procedures
  • Send donation cheques to charities or Royal LePage offices
  • Ensure accuracy of database records prior to issuing tax receipts
  • Provide support to Finance re. quarterly statements and annual audit


Administrative Support:

  • Maintain and refine electronic and hard copy filing systems, including the master spreadsheet of approved charities, and ensure files are kept current
  • Prepare qualified donees report for Board meetings and other meeting support as needed
  • Write “in memory” and “in honour” donation acknowledgement letters
  • Perform general administrative and event support duties as needed


Other Duties:

  • Participate actively as a member of the Royal LePage Shelter Foundation team and understand and act in accordance with organizational values and professional fundraising standards 
  • Other duties as assigned by the Executive Director and/or Treasurer


Knowledge/Skills/Experience required:

  • College diploma or university degree related to the position
  • Minimum three years’ proven success in a similar role in a charitable organization  
  • Proficiency in donor database systems (e.g. eTapestry, Raiser’s Edge) and Microsoft Office programs
  • Working knowledge of peer-to-peer fundraising tools, Adobe Acrobat and Google Suite (e.g. Drive, Docs, Sheets, Forms)
  • Experience with financial reporting would be an asset
  • Excellent written and verbal communication skills (French would be an asset)
  • Superior interpersonal skills and customer-service orientation
  • Detail oriented and self-directed
  • Strong organizational and time-management skills
  • Ability to work both independently and as a member of a team in a high volume, professional environment, managing multiple priorities


Note: This 14-month contract position will begin mid-October, 2018. 


If you are interested in applying for this position, please forward your cover letter and resumé to the Royal LePage Shelter Foundation, Attn: Executive Director by September 4, 2018 to:


We thank all applicants for their interest; only those selected for consideration will be contacted. Royal LePage Shelter Foundation is committed to attracting, hiring and promoting people based on their skills and abilities to do a job. We support equality of opportunity and cultural diversity and are focused on hiring and retaining employees regardless of disability, age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status, gender identity, gender expression, record of offences, sex and sexual orientation. Accommodations for job applicants with disabilities are available upon request during the recruitment process.