Posted On: 2018-08-30
No closing date
Location: Toronto
Employment Type: Full-Time
Level: Intermediate

Job Description

Position Summary:

Reporting to the Director, Major Gifts, the Coordinator, Major Gifts & Campaign provides research, administrative support, and reporting to the Development & Alumni Relations department.


Summary of Responsibilities:

  • Conduct research on prospects, including individuals and foundations identified by the Development & Alumni Relations team as potential sources of private funds
  • Conduct ongoing research in business, philanthropy and related fields to identify potential donors and sources of donor information
  • Support all stages of the Major Gift giving cycle from identification to stewardship, including support of proposal development and donor calls
  • Assist with the prospect management process, as required, to ensure that prospects are moved through a pipeline from identification and cultivation to solicitation and stewardship
  • Prepare a variety of reports including contact and giving history and prospect clearance status using Raiser’s Edge constituency information database
  • Support regularly-scheduled prospect review meetings to ensure solicitation strategies are identified and executed
  • Enter data into constituency information database on a timely basis for prospect tracking purposes
  • Present results of research in the form of written reports which include, as appropriate, both detailed information organized to facilitate retrieval and analyses of the significance of the information
  • Prepare copies of reports for inclusion in research files for use of other Development & Alumni Relations staff  
  • Participate in the formulation of fundraising strategy for University-wide and specific projects through meetings and discussions with Development & Alumni Relations staff and university academic and staff colleagues
  • Support the Director, Major Gifts, Campaign and Development & Alumni Relations team in related duties that contribute to the successful operation of the department



  • Post-secondary degree, or equivalent
  • A minimum of three (3) years of direct experience in university advancement or other non-profit, charitable sector
  • Advanced working knowledge of Raiser's Edge or other fundraising related databases and proficiency in Microsoft Office
  • Knowledge of research techniques and resources in the fields of philanthropy, business and the arts and humanities
  • Knowledge of and skill in word processing, data entry and data analysis, as well as demonstrated computer aptitude and experience  
  • Experience working with internal and external constituents, as well as volunteer and committee members
  • Ability to work independently and participate collaboratively in a team environment
  • Demonstrated attention to detail, excellent organizational skills and the ability to meet strict deadlines and work effectively under pressure of high volume and constantly changing priorities
  • Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
  • Occasional travel, weekend, and evening work require


Compensation: $51,283.96 to $67,412.93 per annum, plus benefits.


Hours of Work: Monday to Friday, for a total of 35 hours per week. The anticipated start date for this position is September 24, 2018.


Application Deadline: Interested applicants are invited to submit an updated resume, with a cover letter by applying through our website at Review of applications will begin on Wednesday, September 12, 2018 and will continue until filled.


As an employer committed to employment equity, we encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire.

In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.

OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted