Posted On: 2018-09-11
No closing date
Location: Downtown Toronto
Effective: 2018-10-15
Employment Type: Full-Time
Level: Intermediate
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Job Description

Coordinator, Data & Reporting

Regular Full-Time (35 hours per week)


The Art Gallery of Ontario (AGO) is among the most distinguished museums in North America and is committed to making great art accessible to all. The AGO’s promise is to inspire current and future generations to see themselves in the art that we present and to create meaningful art experiences that provoke dialogue, offer new perspectives and stimulate creativity. The AGO brings transformative art experiences to life and believes in the power of art to start a dialogue, create community and change lives.

The AGO’s Collection features over 90,000 works that date from 100 AD to the present, and includes all disciplines – painting, drawing, sculpture, installation and performance. Led by the vision of our curators, the AGO showcases the best of our Collection and presents exceptional temporary art exhibitions, often in partnership with leading museums worldwide. Visitors enjoy a dynamic suite of programs, including artist lectures, school visits and tours, Family Sundays, First Thursdays, special events and performances, camps and studio courses. Accessibility and inclusivity are at the heart of what we do – from Art in the Moment, offering specialized tours to those living with dementia, to Free After 3 Youth Programs and Free Wednesday Nights.

The AGO enjoys a healthy financial position, achieved in part through a robust membership program, a thriving Development division and dynamic exhibitions and public programs that attract over a million visitors a year (2017/18). The AGO is developing a bold 10-year vision to ensure its position as a leader in global conversations. The AGO is preparing to launch a major fundraising campaign to elevate the AGO’s position at home and abroad.


The Coordinator, Data & Reporting plays a vital role in our success. Reporting to the Assistant Manager, Prospect Research Strategy & Development Programs this position provides and provides administrative support for donor research and donor relations projects and activities, maintains donor and prospect records, creates and runs queries to enable data management projects, tracks clearance activity and supports donor relations activities through data management.


Key responsibilities include:

  • Participates in weekly meetings, accurately records and tracks decisions and transposes the decisions to codes on the Raiser’s Edge (RE) database.
  • Generates queries and exports lists through Raiser’s Edge and coordinates physical and electronic mass mail, including pledge reminders, invitations, Permanent memberships, Artist Life memberships, VIP tickets, Special Exhibition tickets, acknowledgement letters, and other mailings.
  • Develops and implements codes and tracks endowment donor information for reports and pledge reminders.
  • Monitors and maintains recognition preferences and information for donors to ensure appropriate recognition and membership for their support
  • Assists in the consistent application of donor recognition standards for various Gallery projects and initiatives (including but not limited to: exhibitions, publications, e-communications, etc.) with applicable codes on Raiser’s Edge.


Our ideal candidate will have the following skills and experience:

  • Enhanced data processing skills to categorize data, precision to accurately document business procedures and organizational skills to complete several projects.
  • Experience as a data or library and information technician an asset.
  • Two to three years of directly related experience in a Development environment with a focus on fund-raising practices. 
  • Demonstrated knowledge of fundamental fund-raising practices. 
  • Well-developed verbal and written communication skills. 
  • Well-developed interpersonal and public relations skills to interface with major donors, senior volunteers and AGO staff. 
  • Knowledge of and ability to maintain professional standards and confidentiality.
  • Demonstrated administrative and analytical skills
  • Demonstrated knowledge and experience in applicable computer programs and donor databases such as Raiser’s Edge, Windows, Microsoft Word, Excel, Internet Explorer, PowerPoint.
  • Knowledge of the visual arts an asset.


We invite individuals who reflect the diversity of our visitors to apply by visiting our website at

In accordance with the Ontario Human Rights, Accessibility for Ontarians with Disabilities Act & the AGO’s Recruitment & Selection Policy for Staff, a request for accommodation will be considered throughout the hiring process. The Art Gallery of Ontario is an Equal Opportunity Employer.


We thank all applicants but must advise that only those selected for interviews will be contacted.

Application Deadline: Posted until filled

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