Posted On: 2018-10-10
Closing On: 2018-10-31
Location: Toronto
Effective: TBD
Employment Type: Full-Time
Level: Intermediate

Job Description

Position Title:  Advancement Officer, Prospect Management

Department:    Office of Advancement

Supervisor      Senior Development Manager

Compensation:  $1130 per week

Hours:     9 a.m. to 5 p.m. (full-time) with occasional evening/weekend hours

Terms:    Full-Time / Permanent / USW Union

Posting Date:  October 10, 2018

Closing Date:  October 31, 2018

Apply to: (please include position title in subject line of email when submitting resume and cover letter)


Position Summary

The University of St. Michael’s College (USMC) in the University of Toronto is supported by a loyal and generous community of alumni and friends whose confidence in the University’s investment in teaching excellence and student experience is creating exciting opportunities to grow its fundraising program. USMC is among the top-performing fundraising divisions at the University of Toronto and the years ahead are full of possibilities.  If you are a dynamic, analytical, and creative prospect researcher/manager this is a great time to join our Advancement team.

Reporting to the Senior Development Manager, the Advancement Officer, Prospect Management will play a vital role in advancing USMC’s overall fundraising and alumni engagement goals. Responsibilities include identifying and researching prospective leadership giving, major giving and planned giving donors and alumni volunteers, preparing research profiles, briefing notes for meetings and events; developing, generating and maintaining records and reports to track and advance identification, cultivation, solicitation and stewardship activities.

Working in close collaboration with the Senior Development Manager, Chief Advancement Officer and the USMC President’s office, the Advancement Officer, Prospect Management will participate in prospect review and strategy sessions; assist in planning and scheduling meetings; recommend and develop processes to enhance efficiency, and liaise with colleagues in the University of Toronto’s Division of University Advancement (DUA)  to ensure effective coordination with centralized processes and resources.

The incumbent is encouraged to explore and propose new approaches, research methodologies and initiatives to increase support for the University and to connect and collaborate with staff throughout USMC and in DUA.


Key Responsibilities:

  • Conducting prospect research, data-mining, and data analytics

  • Participating in prospect review and strategy meetings

  • Preparing and maintaining prospect research profiles

  • Assisting with securing and scheduling meetings for the Chief Advancement Offer, Senior Development Officer and USMC President.

  • Developing briefing notes

  • Researching and producing stewardship reports

  • Assisting in the development of proposals

  • Recording and tracking fundraising plans, activities and progress in the Arbor database and in e-files.

  • Developing and generating regular reports to measure progress against defined goals and objectives

  • Assisting with USMC special events and projects in collaboration with Advancement colleagues



  • University degree or an equivalent combination of education and experience

  • Experience and success in prospect research and prospect management

  • Knowledge of Arbor (Blackbaud) or an equivalent fundraising database

  • Strong project management skills and ability to manage multiple priorities effectively with thorough attention to detail and follow through

  • Demonstrated ability to analyze and synthesize data from a wide variety of sources, and present the resulting information in a clear concise format

  • Demonstrated ability to work in fast-paced, results-oriented environment

  • Ability to recall, recognize and communicate interrelated information pertaining to University benefactors and prospects, to maintain confidentiality and work with sensitive information.

  • Writing and editing capabilities and excellent oral communication and interpersonal skills

  • Proficiency with Internet-based research, relational databases, and Microsoft Office suite including Excel, PowerPoint, and Outlook. Ability to download and export information between systems


We thank all applicants for their interest.  Only those considered for an interview will be contacted.

The University of St. Michael’s College is strongly committed to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal people of North America, persons with disabilities, LGBTQ persons, people who take a religiously informed view of human experience, and others who may contribute to further diversification of ideas.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Apply to: (please include position title in subject line of email when submitting resume and cover letter)