Reporting to the President & CEO of Women’s College Hospital Foundation, and working closely with other senior management in the Foundation and Hospital, the new Vice President Operations and Chief Financial Officer, is a critical leadership role at the Foundation, and is responsible for leading a team of 7 including all finance related functions as well as supporting the CEO in overseeing internal operations and talent. This includes supporting and ensuring financial stability, strategic direction, investment management, technology and business intelligence, information systems, privacy, human resources, and donor services. The incumbent serves as the organization’s chief financial and chief privacy officer.
As a valued member of the senior team the VP Operations/CFO contributes to the establishment of the strategic vision of the Foundation and its core values. The VP Operations/CFO will play a key leadership role to motivate and inspire staff and volunteers and contribute to a close working partnership with the Hospital leadership. The individual’s personal integrity and professional competence mitigates risk and liability, maintains and enhances the credibility of the Foundation with both internal and external stakeholders.
Reports to: President & Chief Executive Officer
Direct reports: Director of Finance, Director, Donor Services & Analytics
- Reception and Office Manager Finance Officer
- Gift Administration Officer
- Senior Development Officer, Annual & Direct Marketing Database Administrator
- Gift Processing Officer (Part-Time)
- Works directly with the President, Board Executive, Board of Directors, and senior staff to set overall organizational policies and priorities
- Participates with the President, senior management and volunteer leaders in guiding and planning the strategic direction of the Foundation
- Provides effective training, support and leadership to staff and volunteers to meet annual and long- term financial goals
- Maintains and enhances the credibility of Women’s College Hospital and the Foundation
- Keeps abreast of issues affecting the voluntary sector; develops and recommends strategies to address these issues
- Provides leadership in the development, recommendation and execution of the Foundation’s annual operating and multi-year budget, establishing processes to monitor the implementation of the approved budget for the Foundation
- Reviews and monitors the performance of the investments administered by professional fund managers and provides leadership in the development and maintenance of the investment policy
- Continually develops and enhances the Foundation’s accounting and financial framework
- Ensures a system of internal controls is in place and maintained to safeguard the integrity of Foundation records and assets
- Works collegially with hospital counterparts to provide periodic reporting and assistance in Ministry submissions for fundraising dependent projects
- Communicates financial information in support of Foundation activities including achievement of financial targets, cost benefit analysis, status reports, and specialized ad hoc reports to Foundation, to Board, and to Board Committees
- Primary responsibility for Foundation’s relationship with bank of record, investment advisors, lawyers, and CRA
- Foundation liaison with university partners for establishment and maintenance of joint endowments and chairs
Audit, Legal & Compliance
- Responsible for all financial reporting and ensuring the Foundation is compliant with CICA and CRA requirements
- Remains abreast of requirements and policy under privacy (PHIPA - Ontario); PIPEDA - Federal); the Income Tax Act; Ontario Corporations Act; and other legislation that impacts the charitable sector
- Ensures processes and procedures are in place to accurately record and receipt all donations in compliance with the Trustee Act and CRA policy
- Ensures requests for donation expenditures comply with donor designations and the documented priorities of Women’s College Hospital
- Responsible for the annual audit and all statutory reporting such as T3010; HST; and remittance of all payroll withholdings
- Work with Foundation and Hospital staff regarding trademarks and related legal issues/documentation as required
Board & Governance
- Monitors Board compliance with corporate by-laws and ensures any required by-law amendments are appropriately authorized and documented
- Lead in recertification for Imagine Canada accreditation and responsible for annual compliance report
- Staff support to Investment, Audit and Finance Committee and works closely with the Chairs of these committees in establishing priorities and reporting
- Serves as the Treasurer of the corporation
Information Systems, Technology and Business Intelligence
- Responsible for the integrity and functionality of the donor database
- Oversees operation and implementation of information system activities including hardware/software requirements and database backup and recovery
- Ensures the most current systems and intelligence tools are available to support performance
- Ensures appropriate infrastructure is available to support the Foundation. Human Resources & Office Administration
- Establishes programs, policies and procedures in the areas of Human Resources, Information Systems and Office Administration including capital replacement plans and software implementation, upgrades and training
- Mentors, coaches, and motivates direct reports
- Develops and monitors performance appraisal system
- Oversees the revision and revamping of operations in order to increase efficiency and effectiveness of workflows and implements reengineering of workflows where appropriate
- Remains abreast of best practice in the field with respect to Finance, Accounting, Gift Administration, Payroll, Labour Law and other support services
- Drafts most Foundation policies for review by CEO, Board and committees
- Works with the Hospital’s Human Resources Department to support staff and ensure compliance with all legislative policies
Planned Giving Estate Administration
- Review and sign-off on all estate gifts
- Provides assistance to lawyers/donors who wish to make an estate provision
- Engage lawyers, beneficiaries, charities, to defend contested estates
- Review all proposed gift agreements prior to CEO review and signature
- Drafts gift agreements & coordinate donors input for significant gifts
- Drafts all new Chair Agreements and coordinate review and sign-off process internally and with University of Toronto
- To ensure the integrity of the Foundation's financial and data resources
- To provide donors, staff and volunteers with compliant, reliable operational infrastructure, policies and procedures
- To be a team player by embracing and consistently enacting organizational values of respect, caring, integrity and partnership, supported by being authentic and accountable to yourself and your team
- To mentor and motivate staff
10+ years’ experience in senior level finance and operations roles; either in private sector services or not for profit environment; executive and board level reporting is an asset.
Particularly, demonstrated leadership in performance management, corporate governance, managerial reporting and analysis, business planning, and strategy.
A diversity of experience across a broad range of functional finance areas, including finance, accounting, controls, financial planning and analysis, budgeting, and compiling and approving financial statements. This includes a thorough understanding of Income tax act, CRA rulings and guidelines, CPA Handbook, Foundation Policies, Federal and Ontario Corporations Act, privacy legislation, etc.
A University level bachelor’s degree in accounting, commerce or business administration and a CPA is required.
CRITICAL LEADERSHIP CAPABILITIES
- Proactively seeks to improve processes and implement best in class solutions, raising quality and productivity in a calculated way.
- Identifies new policies, processes and/or systems to improve financial functions, operational capabilities, and performance of the firm and staff.
Leading and Collaborating
- Spends time identifying all stakeholders necessary and meets or connects with them, to shape a collective consensus.
- Identifies and prioritizes the necessary external and internal relationships which the organization and effectively communicates and engages with these stakeholders.
- Acting as an open, accessible, authentic and hands on leader.
- Providing strong coaching, mentoring; delegating appropriately and investing in the development other team members.
OTHER PERSONAL CHARACTERISTICS
- High integrity with the ability to handle information ethically, accurately and confidentially.
- Confident, engaging and effective communicator.
Ability to see the short and long term objectives, is calm under pressure, patient, tenacious and pragmatic.
Demonstrates a mature confidence and an aptitude to interface with a broad cross section of donors, Hospital, and Foundation representatives, and communitymembers.
- Self-aware, showing sophisticated social and emotional intelligence, and empathy.
Please send resume and cover letter in confidence to: Darren Zagoruy - Manager, Board of Directors and Office of the President at firstname.lastname@example.org
Closes November 12, 2018