Posted On: 2018-11-14
Closing On: 2018-12-14
Location: Toronto
Employment Type: Full-Time
Level: Intermediate

Job Description

We are seeking an individual with great team spirit to join our dynamic Foundation team!!!

Providence Healthcare is a leader in providing rehabilitation, palliative care, long-term care and community outreach in Toronto. On August 1, 2017, Providence Healthcare joined St. Joseph’s Health Centre and St. Michael’s Hospital to operate under one corporate entity. United, the three organizations serve patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education. For more information, visit


About Providence Healthcare Foundation

Providence Healthcare Foundation, through its philanthropic activities, assists Providence Healthcare in attracting the resources required to fulfill and enhance its mission. Funds will be used to support priority areas as defined by the Network and includes the purchase of equipment, renovations, new facilities, programs, and education priorities. The Foundation team collectively drives fundraising activities and donor relations, which includes major gifts, planned giving, donor relations, stewardship, special events, annual giving, digital & social media, and direct mail.

Our donors, volunteers and staff are dedicated to our role of ‘helping people and healing lives’ through philanthropy. Our mission in the Foundation is to build a loyal and engaged community of donors and partners to inspire investment in the caring vision of Providence Healthcare - a leader in providing rehabilitation, complex continuing care, long-term care, as well as community-based programs and clinics that continue the experience of promoting recovery, good health and well-being.

Providence Healthcare Foundation offers a professionally challenging environment where creativity, initiative, personal commitment and the spirit of teamwork are valued and expressed daily. Work is performed within a fast-paced environment with an intense, yet motivating, workload.



The Major Gift Assistant provides administrative support to the Director, Major & Planned Gifts and the Leadership Giving Manager. S/he will primarily provide administrative and communication support for three essential fundraising initiatives - campaign/major gifts, planned giving and sponsorship. Primary responsibilities include (but are not limited to) scheduling meetings with donor prospects or Committees, creating presentations, donor research, solicitation letters, proposals, meeting documentation and action lists resulting from meetings. This position will have responsibility to track and file all reports and actions in Raiser’s Edge, and ensure follow-up in a timely manner. This position will also have a focus on supporting the major gift and planning giving strategies, and thus requires effective and persuasive written communications skills and the ability to handle a large volume of writing tasks, with a creative flair.



  • Assists the Director, Major & Planned Gifts and Leadership Giving Manager with developing major gift proposals, presentations, letters/emails, communications and reports for various internal and external committees, seminars, donor meetings, completing Raiser’s Edge forms and action notes, as required;

  • Prepares gift tracking spreadsheets, expense reports and cheque requisitions for processing;

  • Compiles and tracks Donor lists, both prospect and confirmed, in Raiser’s Edge;

  • Provides timely follow-up for all pledges due, to ensure we maintain a 100% pledge fulfillment ration for all major gift pledges;

  • Provides Planned Giving administrative support as required including:

    • Processing stock trades

    • Monitoring stock transfers

    • Will/bequest filings

  • Arranges and prepares back-up materials and action notes from Committee meetings, as required;

  • Prepares meeting agendas and back-up materials and tracks outstanding issues resulting from meetings, all significant decisions and follow up items;

  • Acts as the ‘Recording Secretary’ as required, involving:

    • Drafting agendas and correspondence

    • Taking and distributing ‘action lists’ for the Committee

    • Keeping track of outstanding issues for follow-up with staff and/or Committee Members

  • Collects and submits all required major gift updates for web-site on a monthly basis and updates site with the final sign off from the Director, Major & Planned Gifts, and Annual Fund Specialist;

  • Prepares Research Briefs for all identified donor prospects (researching and creating report within template guidelines);

  • Monitors regularly and ensures all donor/sponsor recognition promises are kept and fully completed, as per donor gift agreements;

  • Organizes and tracks actions and donor commitments in Raiser’s Edge;

  • Reviews the Foundation website recognition listings on a quarterly basis and ensures all major and planned giving donor recognition is updated in a relevant and timely manner.



  • Community College diploma in communications or recognized equivalent;

  • One (1) to Three (3) year’s experience working in a not for profit organization or in a position where data entry or administrative experience has be acquired;

  • Proficiency in Blackbaud’s The Raiser’s Edge data entry applications and report generation an asset;

  • Strong written communication skills, with the ability to be persuasive and inspiring in all contact points required;

  • Strong computer literacy - MS Office Suite e.g., Word, Power Point, Excel required, with knowledge of MS Publisher an asset;

  • Superb attention to detail, analytical skills and sound judgment;

  • Demonstrated organizational skills, in a multi-tasking environment;

  • Pleasant telephone manner and strong inter-personal skills;

  • Ability to work in a team environment;

  • Ability to cope in a busy office environment;

  • Ability to be flexible to work occasional evenings and/or weekends as required;

  • Ability to handle people with sensitivity, confidentiality, tact and diplomacy;

  • Ability to utilizes initiative, self-direction and the ability to work with minimal supervision;

  • Exposure to the non-profit sector and/or data entry processes an asset;

  • Very good attendance record;

  • Good performance record.


Apply for this position by using our online application process at quoting competition number N18-106.

We thank all applicants for their interest, however only those under consideration will be contacted.

In keeping with our commitment to diversity, accessibility and equal opportunities, we are continually working to ensure our recruitment and selection process is a fair, respectful and inclusive experience. Providence Healthcare accommodates job applicants during the interview and selection process. If you are contacted by a Human Resources representative for an interview and require an accommodation, please make your specific requirements known at that time.