Posted On: 2018-12-24
Closing On: 2019-01-21
Location: Toronto
Effective: ASAP
Employment Type: Contract
Level: Intermediate

Job Description

TITLE: Coordinator, Individual Giving
REPORTS TO: Associate Director, Major Gifts
DETAILS: Full time, 1-year contract (with possibility of extension)

The Coordinator, Individual Giving provides key support to the Leadership Giving portfolio, including the Literary Circle and New Collection donor programs, as well as to the Major Gift portfolio. The job will allow the right candidate a unique opportunity to join a team in growth-mode, develop valuable not-for-profit business sales experience and be instrumental in helping the Foundation achieve its ambitious revenue targets. This role is based at the Toronto Reference Library at Yonge & Bloor in downtown Toronto. Salary will be commensurate with skills and experience.

TPLF was established in 1997 as a charity to support the world's busiest urban public library system – Toronto Public Library. Funds raised by the Foundation support life-changing programs, services, spaces and collections at the Library’s 100 branches. Since its inception, the Foundation has raised over $84 million for TPL, thanks to the generosity of donors. To learn more about the Toronto Public Library Foundation, visit To learn more about the Toronto Public Library, visit

Donor Programs

  • Coordinates renewal, acquisition and acknowledgement activity for Literary Circle and New Collection. Prepares data, drafts and prepares donor correspondence. Accurately records all activity in Raiser’s Edge software
  • Supports Donor Program events, prepares invitation lists and event briefing notes
  • Supports the activities of the New Collection and Literary Circle committees, preparing meeting materials, minutes, tracking actions and assisting the Manager, Leadership Giving with follow-ups

Major Gifts

  • Drafts and prepares major gift correspondence including thank you letters and proposals. Supports major gift meeting activity by preparing meeting materials, briefing notes, tracking and coordinating follow-ups
  • Supports Major Gift cultivation and stewardship events

Prospect research, Filing and Database

  • Prepares research profiles and briefing notes for senior staff and volunteers
  • Coordinate gift processing, ensuring accurate coding and complete files both in donor database and electronic filing systems


  • 2-3 years of directly-related experience in a fundraising environment
  • Excellent verbal and written communication skills, with experience drafting donor correspondence
  • Well-developed administration and organizational skills
  • Accuracy and keen attention to detail
  • Excellent interpersonal skills and experience communicating with donors
  • Proficiency in applicable computer programs (Word, Excel, PowerPoint, Campaign Monitor)
  • Candidate must be physically able assist with event preparation, execution and tear-down


  • Experience using Raiser’s Edge in a development environment is an asset
  • Passion for fundraising and a love of the library


  • Be key member of a highly ambitious and results-driven fundraising team, focused on supporting priority initiatives at Toronto Public Library, the busiest public library system in the world
  • Gain municipal non-profit experience
  • Mentorship from senior development professional
  • Develop valuable major gift and individual giving not-for-profit experience


  • Please send CV to: (email only, no phone calls please) by Monday, January 21, 2019
  • Only qualified candidates will be contacted 

The Toronto Public Library Foundation invites applications from all qualified individuals. The Foundation is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, aboriginal people, persons with disabilities, and persons of any sexual orientation or gender identity. Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.