Posted On: 2019-03-08
Closing On: 2019-03-22
Location: Toronto
Effective: April-May 2019
Employment Type: Contract
Level: Junior

Job Description

Appointment Type: 3-year Contract (Renewable)

Classification & Hiring Range: Administrative: 07N: Hiring Range: $46,664 - $55,000, Broadband Salary Range $46,664 - $63,194.

Reports to: Associate Director, Major Gifts & Gift Planning

Trinity College is a vibrant and diverse academic community with a rich history and excellent local and international reputation. Since its founding in 1851, the College has valued and fostered a high level of academic achievement with some 2,000 currently registered students, 450 of whom live at the College. Trinity College grounds comprise spectacular historic buildings, and the College is among the smallest and most prestigious colleges on the St. George Campus of the University of Toronto. Trinity’s campus currently consists of four main buildings and is located in the central Toronto downtown core, steps from the Bloor-St. George subway and Queen’s Park. This is an exciting opportunity for a motivated leader to bring coordination and oversight to a diverse range of activities, events and bookings at the College, integrating existing internal institutional needs while pursuing business development opportunities for the College.

Position Summary:

Under the general direction of the Executive Director of Development & Alumni Affairs, and reporting to the Associate Director, Major Gifts & Gift Planning, the Coordinator, Development is responsible for providing support to Trinity College’s campaign and development activities. The incumbent will work collaboratively with development team members to meet and further revenue goals for the College.

Key responsibilities:

  • ‚ÄčSupport development team members, senior leadership and volunteers by coordinating meetings and calls with prospective and current donors and preparing briefing documents and other meeting materials, as required

  • Assist in proposal development for major gift solicitations and stewardship report writing

  • Ensure donors are stewarded and recognized in accordance with gift agreements, contracts and policies.

  • Collaborate with development team members to develop and plan events that involve Trinity College’s donors and alumni

  • Provide support and develop materials for campaign cabinet and committee meetings and ensure the accurate recording of minutes

  • Provide support to the Development Committee, preparing reports, meeting materials, meeting minutes and executing follow up as required (4-5 meetings per year)

  • Coordinate intake of donations at the $25,000+ level, working with the development team to ensure gifts are processed and documented appropriately

  • Provide general support to annual fund staff and major gifts staff, including materials coordination, mailings, and reporting, as required

  • Report generation from ARBOR database and donations tracking for staff and volunteers

  • Provide back-up gift processing on ARBOR database

  • Maintain relationships with colleagues across University of Toronto’s faculties and divisions and the Division of University Advancement to stay informed of best practices, and to facilitate donor relations for complex constituents


Post-Secondary Graduate or equivalent combination of education and experience.


  • At least two years of experience in fund development, fundraising, and administration

  • Experience working in an association or not-for-profit environment is considered an asset

  • Demonstrated ability to provide support in fund development activities in the not-for-profit sector and in fund development planning

  • Demonstrated experience in dealing with a variety of key stakeholders including members, colleagues, volunteers, board of directors, etc.

  • High level of proficiency in Microsoft Office

  • Knowledge of Adobe Illustrator and Photoshop an asset


Professional personal presentation and demeanor; ability to exercise tact, judgment and discretion; strong oral and written communication and interpersonal skills; able to work in a high volume office with simultaneous and competing priorities while consistently providing excellent customer service for all clients, both internal and external. Must be able to anticipate the needs of donors and staff; meticulous attention to detail is required. Occasional requirement for overtime or to be on-call evenings and/or weekends if special events are taking place.

Submit resume and covering letter to: Only applications with both cover letters and resumes and submitted through Trinity’s online application system will be considered.

Job Posting: March 7, 2019

Applications will be accepted to: March 22, 2019 at 4:00 p.m.

Trinity College is a federated university in the University of Toronto and offers excellent employment opportunities with exceptional benefits. The College is a culturally diverse community that sustains a tradition of academic excellence and provides a vibrant and welcoming community of students, faculty, alumni and staff.

Trinity College is committed to Employment Equity and Diversity based on merit, transparency, accessibility and inclusion ensuring that all candidates are given a fair opportunity. If you need this job posting in an alternative format or if you require accommodation measures, please contact us at and we will work with you to meet your needs at every stage of the recruitment and selection process.

We thank all applicants for their interest in this position. Only those selected for an interview will be contacted.