Posted On: 2019-09-06
Closing On: 2019-09-27
Location: Downtown Toronto
Effective: ASAP
Employment Type: Full-Time
Level: Junior

Job Description

Development Coordinator, Data & Reporting
Regular Full-Time (35 hours per week)


The Art Gallery of Ontario (AGO) is among the most distinguished museums in North America and is committed to making great art accessible to all. The AGO’s promise is to inspire current and future generations to see themselves in the art that we present and to create meaningful art experiences that provoke dialogue, offer new perspectives and stimulate creativity. The AGO brings transformative art experiences to life and believes in the power of art to start a dialogue, create community and change lives.

The AGO’s Collection features over 90,000 works that date from 100 AD to the present, and includes all disciplines – painting, drawing, sculpture, installation and performance. Led by the vision of our curators, the AGO showcases the best of our Collection and presents exceptional temporary art exhibitions, often in partnership with leading museums worldwide. Visitors enjoy a dynamic suite of programs, including artist lectures, school visits and tours, Family Sundays, First Thursdays, special events and performances, camps and studio courses. Accessibility and inclusivity are at the heart of what we do – from Art in the Moment, offering specialized tours to those living with dementia, to Free After 3 Youth Programs and Free Wednesday Nights.

As the AGO undertakes a bold 10-year vision, we are currently searching for a highly analytical, proactive, and well-organized Development Coordinator, Data & Reporting to support donor research and donor relations projects and activities. The successful candidate will maintain donor and prospect records, create and run queries to enable data management projects, track clearance activity on the donor database (Raiser’s Edge), and support donor relations activities through data management. This role will also develop reports and analyse data to inform fundraising and stewardship programs.

Key responsibilities include:

• Participates in weekly meetings, accurately records and tracks decisions and transposes the decisions to codes on the Raiser’s Edge (RE) database.
• Generates queries and exports lists through Raiser’s Edge and coordinates physical and electronic mass mail, including pledge reminders, invitations, Permanent memberships, Artist Life memberships, VIP tickets, Special Exhibition tickets, acknowledgement letters, and other mailings.
• Performs ongoing maintenance of data code tables on Raiser’s Edge to review existing prospect and donor codes and assess code usage with the intent of deleting, merging or creating appropriate codes to inform data management.
• Creates data codes for prospecting, develop reports and analyse data for upcoming campaign tracking, and prospect identification and management.
• Completes research bios and research tasks as required.
• Tracks and enters constituent information for reports and pledge reminders, completing gift pledge forms

Our ideal candidate will have the following skills and experience:

• Enhanced data processing skills to categorize data, precision to accurately document business procedures and organizational skills to complete several projects.
• Demonstrated analytical and administrative skills
• Experience as a data or library and information technician an asset.
• Two to three years of directly related experience in a Development environment with a focus on fund-raising practices.
• Demonstrated knowledge of fundamental fund-raising practices.
• Well-developed verbal and written communication skills.
• Well-developed interpersonal and public relations skills to interface with major donors, senior volunteers and AGO staff.
• Knowledge of and ability to maintain professional standards and confidentiality.
• Demonstrated knowledge and experience in applicable computer programs and donor databases such as Raiser’s Edge, Windows, Microsoft Word, Excel, Internet Explorer, PowerPoint.
• Knowledge of the visual arts an asset.

We invite individuals who reflect the diversity of our visitors to apply by visiting our website at

In accordance with the Ontario Human Rights, Accessibility for Ontarians with Disabilities Act & the AGO’s Recruitment & Selection Policy for Staff, a request for accommodation will be considered throughout the hiring process. The Art Gallery of Ontario is an Equal Opportunity Employer.

We thank all applicants but must advise that only those selected for interviews will be contacted.