Posted On: 2019-09-06
Closing On: 2019-09-27
Location: Downtown Toronto
Effective: ASAP
Employment Type: Full-Time
Level: Intermediate
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Job Description

Executive Coordinator to the Chief Development Officer & Campaign Director

Regular Full-Time (35 hours per week)


Are you energized by the idea of working in Canada’s leading art museum, surrounded by great art, award-winning programs and big ideas? Would you thrive working with colleagues who are leaders in their field, from a variety of professional backgrounds? Do you believe art has the power to spark conversation, create community and change lives?

Located in Toronto, the Art Gallery of Ontario (“the AGO”) is one of the largest art museums in North America, with a collection of close to 100,000 works. Through the collection as well as collaborations with leading museums around the world, the AGO presents wide-ranging exhibitions and programs to more than 1 million visitors annually. Focused on delivering content of exceptional quality and contemporary relevance, the AGO is deepening relationships with existing members and visitors, attracting new and diverse audiences, and strengthening its recognition on a global scale. With an operating budget of over $60 million, over 600 employees, and 400 volunteers, the AGO continues to build a high-performance culture as an employer-of-choice, with strong staff and volunteer satisfaction and engagement aligned to the AGO’s compelling mission to bring art and people together to see, experience and understand the world in new ways.

The AGO is at a critical and exciting moment of growth and change. We are seeking a full-time Executive Coordinator to the Chief Development Officer & Campaign Director.The ideal candidate will be a motivated self-starter able to effectively maintain balance while handling multiple priorities. They will also possess excellent written and verbal communication, administrative, and organizational skills. A driven self-starter with experience in the philanthropy sector is preferred.

Key responsibilities include:

• Coordinating the Chief Development Officer and Campaign Director's daily activities, including identifying priorities, managing calendars and tasks, tracking projects and files, preparing presentations, briefings, reports and correspondence, etc.

• Providing administrative coordination and support for the Development and Campaign Working Committees, including planning meetings, preparing agendas, research and documentation, tracking action items, etc.

• Providing support regarding donor relationships, including preparing CDO and CD for donor calls, meetings, tours and events, managing donor and prospect pipeline activity, liaising with Trustees and leadership volunteers, etc.

• Providing support as needed across the Development department, including organizing departmental and team meetings, monitoring tasks and action items, coordination and liaison with colleagues across the institution on behalf of the CDO and CD, preparing invoices and expense records, tracking budgets, completing travel arrangements, coordinating approvals, payroll submissions, staff onboarding and other office administration tasks


Our ideal candidate will have the following skills and experience:

• Three years’ experience working in an Executive level office. Direct experience in a Development office an asset.

• Directly related experience developing and implementing office practices and procedures.

• High degree of social intelligence, integrity, maturity and sound judgement.

• Well-developed research and analytical skills.

• Well-developed interpersonal, organization, verbal and written communication skills.

• Well-developed word processing, electronic calendaring and messaging skills.

• Intermediate level database skills, with Raisers’ Edge experience an asset.

• Working knowledge of gallery structure and departmental roles an asset.


We invite individuals who reflect the diversity of our visitors to apply by submitting a tailored cover letter and CV via our website: We thank all applicants but must advise that only those selected for interviews will be contacted.

In accordance with the Ontario Human Rights, Accessibility for Ontarians with Disabilities Act & the AGO’s Recruitment & Selection Policy for Staff, a request for accommodation will be considered throughout the hiring process. The Art Gallery of Ontario is an Equal Opportunity Employer.