Posted On: 2019-10-31
Closing On: 2019-11-28
Location: Toronto, ON
Effective: N/A
Employment Type: Temporary
Level: Other

Job Description

We hear it again and again. From patients. From physicians. From nurses. From donors. There’s a spirit of relentlessness at St. Michael’s Hospital. It’s a never-say-no attitude, a willingness to go beyond. It’s why St. Michael’s is legendary for taking on some of the world’s toughest health challenges. It’s why we are leaders in so many areas of medicine — multiple sclerosis, cystic fibrosis, ophthalmology, critical care, trauma, minimally-invasive cardiac care, neurosurgery, urban health, neonatal care — and the list goes on and on. It’s a unique attitude that cuts across every department, and it is ever-present at St. Michael’s Hospital Foundation.  

Are you powerful, relentless and compassionate? Are you ready to support top fundraisers in ushering in the next era of medical innovation and discovery?  Do you have experience in non-profit health-care operations and fundraising events? Do you go above and beyond to provide unparalleled donor and participant experiences? Then we have a role for you. 

At St. Michael’s Hospital, “can’t” is not in our vocabulary. By joining our Foundation, you will become part of a fun, fierce and dynamic team of fundraisers, supporting a global research and patient care powerhouse that takes on some of the toughest health-care challenges anywhere. 

We are St. Michael’s, and we stop at nothing.

 Duties and Responsibilities:

  • Prepare, track and update critical path for, signature, donor events, SMYL, and third-party events.
  • Develop and coordinate production of event related materials for signature, donor events, SMYL and third-party events including invitations, event programs, group mailings, meeting materials, solicitation letters, meeting notes and other correspondence.
  • Develop, produce and track sponsor solicitation packages and letters for signature, third-party and SMYL events.
  • Act as central point of correspondence or contact for committees which may include SMYL, Third Party and signature committee members and corporate donors, outside organizations, suppliers and vendors.
  • Monitor and document event financials and budget.
  • Manage all aspects of volunteer coordination for donor events, SMYL, Signature and third-party events including recruitment of volunteers, selection, placement, orientation, training, communication and stewardship.
  • Implement Corporate Sponsorships activations at events.
  • Organize event raffles and auctions as applicable.
  • Apply for applicable licenses, when required.
  • Communicate tax receipt guidelines and restrictions.
  • Develop and update event related websites, correspondence and general communications related to event activities.
  • Prepare and update prospect lists and progress reports.
  • Track attendance for meetings, special events, receptions and initiates telephone follow-up and confirmation.
  • Prepare thank-you letters and co-ordinate tax receipts with the Finance dept.
  • Maintain regular communication with Foundation staff regarding event activities.
  • Maintain timely, consistent and accurate coding of donor records in Raiser’s Edge.
  • Maintain timely, consistent and accurate coding of donor records in Raiser’s Edge.
  • Communicate with Director of Philanthropy, Events and Sponsorship regularly re: work status, challenges, successes and work in progress.
  • Provide support to the Director of Philanthropy, Events and Sponsorship.
  • Provide support to other foundation teams.
  • Personal professional development by participating in conferences, workshops and other training opportunities.
  • Work as a team player promoting a positive and professional work environment and conduct role with integrity and respect.
  • Act as an Ambassador throughout the Community, positively representing the Hospital and the Foundation.
  • Abide by the policies and procedures of SMH and SMHF.
  • Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
  • Perform other duties as assigned in order to meet the overall goals and objectives of the Foundation.
  • Operate within the culture and core values of the organization. 


  • Post-secondary education in a related field – college minimum, university preferred - or a combination of comparable skills and experience.
  • Minimum of 1 year experience working in a fundraising environment.
  • Demonstrated proficiency in moves management.
  • Excellent communication skills both written and verbal.
  • Demonstrated proficiency working with computer applications on a Windows platform (Word, Excel, Power Point, electronic mail/scheduling, internet).
  • Previous experience working with databases (particularly Raiser’s Edge) and desktop publishing is an asset.
  • Excellent interpersonal skills and very strong person to person relationship-building skills.
  • Excellent organizational and problem solving skills and demonstrated ability to prioritize multiple and changing demands.
  • Demonstrated ability to handle multiple priorities and be self-motivated in a high pressure and demanding work environment.
  • Proven ability to exercise diplomacy and good judgment.
  • Exemplary attention to detail with excellent planning, organizational and time management skills.
  • Ability to work independently using an above average level of initiative.
  • Ability to work as part of a fundraising team.
  • Ability to maintain confidentiality.
  • Demonstrated commitment to and understanding of the mission and values of St. Michael’s Hospital.
  • Willingness to work flexible hours, including some evenings and weekends.

If interested please apply directly at

Job Number: 851292