Posted On: 2019-11-05
Closing On: 2019-12-06
Location: Waterloo, ON
Employment Type: Full-Time
Level: Senior

Job Description


Portfolio & Prospect Management

  • Develops and maintains a good working knowledge of the faculty, and the University of Waterloo’s activities, priorities and needs in both teaching and research
  • Has a thorough working knowledge of the Faculty of Mathematics fundraising priorities and the University of Waterloo’s priority projects and progress
  • Using this knowledge, and in consultation with the Director, coordinates fundraising strategies for the corporate, foundation, and individual sectors, including cultivation, solicitation and stewardship of prospects
  • Actively seeks out new prospects for the faculty and coordinates prospect identification and research activities
  • Has knowledge of giving vehicles and non-complex gifts, refers planned giving

Communications & Coordination

  • Creates fundraising materials suitable for presentation to prospective contributors by soliciting technical content from faculty members and working with the Faculty of Mathematics Communications team, Office of Advancement, Creative Services, and University Relations as required
  • Develops proposals for projects tailored to the specific interests of corporations, foundations, individuals and associations in conjunction with the faculty
  • Maintains/updates the database by ensuring that meeting notes are recorded and significant moves are tracked in the system
  • Gives direction and advice to student fundraising initiatives (including sponsorship) within the Faculty
  • Coordinates special projects and campaigns as assigned
  • Provides functional direction to administrative staff involved in these activities, where applicable

Relationship Management

  • Establishes and maintains relationships with the corporate sector (donations officer, senior officers, etc.), including calls to companies, arranging site visits to campus, special events, announcements, information exchanges
  • Recruits, trains and manages volunteer teams as assigned
  • Supports the work of the Senior Advancement Officer in coordinating communications and building relationships with students, young alumni and graduates


  • University degree or equivalent education and experience
  • 3-5 years of progressive fundraising experience in securing major gifts and volunteer recruitment and management and experience with the full scope of development activities including discovery, qualification, cultivation, solicitation, recognition and stewardship at the major gift level
  • Successful record of accomplishment of developing and implementing strategies for major gift solicitations with demonstrated success in personally securing and closing major gifts
  • Understanding and appreciation of the key role of a university education and in particular Mathematics, and the crucial importance of attracting and retaining the very best talent available (students, faculty, staff)
  • Understanding of the university environment including the integration of research and teaching
  • Knowledge of giving vehicles and non-complex gifts
  • Proven competence in project management, multi-tasking, planning, analytical and organizational skills
  • Excellent communication, interpersonal, oral and writing skills including the expertise to create promotional materials and proposals
  • Political acumen and problem solving skills are required
  • Willingness to travel and work extended hours as required (some weekends and evenings)
  • Demonstrated ability to take initiative and work independently and effectively as part of a team with a broad mandate in a fast-paced, highly computerized and challenging environment
  • Knowledge and excellence in working with fundraising software is an asset
  • Demonstrated relationship building skills, excellent time management and proven ability to meet competing deadlines in an organized manner
  • Must have strong communication, presentation, and interpersonal skills
  • Computer literacy and working knowledge of Microsoft Office and Constituent Management Software
  • CFRE or fundraising certificate an asset but not required
  • Willingness to travel and occasional evening and weekend work

Please apply online