Posted On: 2021-02-18
Closing On: 2021-03-05
Location: Toronto, ON
Effective:
Website: supportsinai.ca
Employment Type: Full-Time
Level: Senior

Job Description

Sinai Health Foundation raises and stewards funds to support Sinai Health. Sinai Health is Canada’s leading integrated health system and comprises Bridgepoint Active Healthcare; Circle of Care; Lunenfeld-Tanenbaum Research Institute; and Mount Sinai Hospital, Joseph & Wolf Lebovic Health Complex. The generous support of our community fuels everything we do from seamless care to scientific discovery.

People are excited to come to work every day at Sinai Health Foundation. As a world-class institution, we have a unique and rich personality. We are driven to make a positive impact for patients, their families and society.

We love the clash of ideas that lead to better solutions. Challenging the status quo is encouraged. Collaborating will allow us to push forward.

We recognize that the pace of change continues to accelerate and understand flexibility is vital. We take our work seriously and have a lot of fun doing it! Laughter echoes throughout our organization.

We embrace and celebrate differences. We look for diversity and inclusion when we hire top talent. We have great respect for our strengths, perspectives, opinions and lifestyles.

We have high expectations of each other, but even higher expectations of ourselves.  We are not hampered by rules and processes, we trust in each other.

We do all that we can do…and then we find a way to do a little bit more. We embody creativity, imagination and a fierce determination to make the world a better place.


Reporting to the VP, Governance & CAO, the Manager, Governance & Administration will provide administrative support to the Sinai Health Foundation Board of Directors and associated Committees, as well as support regarding bylaws, policies, regulations and procedures to all members of the Foundation community. In addition, this role coordinates projects that are key to meeting our strategic goals, and is the administrative support for certain HR functions. The Manager, Governance & Administration will be part of a three- person team that together punches above its weight by building and supporting the Board’s functions and the culture of the workforce and engagement of the Board directors.

 

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Governance:

  • Maintain and update a Governance Portal for Board and Committee members 
  • Organize and engineer annual and monthly meetings for Board and Committees, by creating meeting(s) timeline, preparing and distributing meeting notifications, correspondence and agenda materials
  • Set- up and attend board and committee meetings and record minutes
  • Use and management of Webex and Zoom platforms to organise and administer meetings
  • Create and maintain board and committee packages for each meeting
  • Maintain, as needed, both mailing and public relations lists for board and committees, including portal updates
  • Monitor and administer the Governance website portal
  • Create mailings, newsletters, and other materials for board committee members.
  • Ensure that all directors and committee members complete their annual consent packages

Administration and Project Coordination:

  • Project coordination for projects that are key to Sinai Health Foundation meeting its strategic objectives, such as Imagine Canada accreditation
  • Support of certain HR administrative functions, with the Director, Volunteer & HR Stewardship
  • Back-up to the EA to the CEO as required
  • Use and management of Webex and Zoom platforms to organise and administer meetings

Job Requirements

  • A minimum of 6 years’ of experience in a high-level administrative support position; minimum of 3 years’ experience working with a Board of Directors and/or board appointed committees
  • A successful completion of a University Degree in a related field from an accredited educational institution. Proven equivalent and recent related education, training and experience may be considered
  • Proficiency in Acrobat etc., Microsoft Word, Excel, PowerPoint and Raiser’s Edge
  • Knowledge of governance structures and procedures
  • Strong reading comprehension and analytical/interpretation skills
  • Exceptional verbal and written communication skills with excellent interpersonal skills
  • Ability to handle matters of a sensitive and confidential nature with extraordinary problem solving skills
  • Diplomatic in managing expectations of a wide range of stakeholders; superior interpersonal skills, as well as, possessing a professional demeanor and the ability to work well with a diverse group of stakeholders
  • Self-starter with a bias for action; solutions oriented; the ability to plan, organize and prioritize work while handling multiple tasks and interruptions
  • Ability to work collaboratively within a team and independently with minimal supervision
  • A professional aligned with Sinai Health Foundation’s five values: collaboration, flexibility, fun, respect and trust.

Office Location: Currently, as a result of the COVID-19 pandemic, SHF staff are working remotely. Ultimately, when it is safe to do so, our goal is to work out of the SHF offices, located in downtown Toronto.

All applications must be submitted  by no later than 4:00 p.m. of the posting deadline date. 

Interested candidates please apply online.

Sinai Health is committed to fostering a culture and environment that is safe, caring, equitable, compassionate and accountable in order to provide optimal care to patients and their family caregivers. As such, all employees will follow safe work practices and comply with the roles and responsibilities that are outlined with respect to health and safety policies, procedures and training. In accordance with Sinai Health policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. 

Sinai Health is a scent sensitive environment and all members of the community are expected to refrain from wearing or using scented products while visiting or working at any Sinai Health site.   We also support a barrier-free workplace supported by Sinai Health's accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please call the Accommodation Phone Line at 416-586-4800 ext. 7050 or email HiringProcessAccommodation.msh@sinaihealthsystem.ca