Job Board

Advancement Coordinator

Posted On: July 11, 2022
Closing On: July 25, 2022

Location: Toronto
Employment Type: fulltime
Level: beginner
Salary Range: 44000-48000


At Evergreen, we believe in the little things and we believe that the people are what make the organization. No matter how big or small, Evergreen understands the wellbeing of folks are vital to the success of Evergreen, our team and our community. The Advancement Coordinator role will prove how, not only the big things, but the little things can shape the big picture, so everyone is successful. The Advancement Coordinator will take pride in seeing how administrative duties play a very key role in supporting activities in Development and Marketing & Communications teams.

The successful candidate will possess excellent time management and communications skills. The candidate will work well across departments and embed diversity, equity, and inclusion in their work.

About Us:

Evergreen is a national not-for-profit helping make cities flourish.  Cities that are low carbon, inclusive to all and sustainable at their core.

For 30 years, Evergreen has been making Canadian cities better places to move, work, live, play and grow.  We have worked from coast to coast with governments, neighborhood groups, school boards, developers and residents, collaborating to create better communities.

About the Role:

The Advancement Coordinator supports a wide range of administrative duties in Development, and Marketing and Communications, split 75% on Development and 25% on Marketing and Communications.

Key Responsibilities:

  • Support in-person and virtual event and meeting logistics
  • Take meeting minutes; compile and distribute meeting packages and minutes
  • Act as primary source of general information for event bookings
  • Support teams with processing purchase orders, expenses, and VISA receipts
  • Digital and physical filing; archive old files and digital folder clean up
  • Support presentation and proposal creation (Word, PowerPoint, Adobe, Canva, etc.)
  • Support quarterly team updates and reports to funders
  • Assist as needed with the Capital Campaign
  • Facilitate couriering and mailing for teams; e.g. fundraising appeals, receipts and donor thank you letters
  • Check and distribute departmental mail sent to Evergreen Brick Works
  • Order office supplies
  • Work with Finance and across the organization on monthly reporting
  • Respond to and manage queries in the department’s general inbox
  • Renew annual subscriptions services (Blackbaud, Imagine Canada, AFP, Globe & Mail, National Observer, etc)
  • Execute website updates as needed
  • Seek quotes and manage invoices from merchandise orders
  • Other duties as assigned
  • Contribute to positive workplace culture and great internal communication
  • Model Evergreen’s core values of sustainability, innovation and connection

About You:

You excel in the following areas:

  • Attention to detail. Recognize that details matter.  Work systematically to ensure important details do not slip through the cracks
  • Customer-focus. Anticipate, understand, and respond to the needs of others in a way that exceeds their expectations.
  • Proactivity/Enthusiasm/Persistence. Act without being told what to do. Demonstrate passion and excitement over work. Display a can-do attitude.
  • Flexibility/adaptability. Manage ambiguity well. Adapt to changing priorities and conditions in an agile way, responding quickly and effectively. React to change with curiosity and excitement.
  • Collaboration. Employ generosity of spirit when working across lines. 

You have the following qualifications:

  • Outstanding administrative and time management skills
  • Previous administrative experience considered an asset
  • Excellent interpersonal and customer service skills
  • Meticulous attention to detail
  • Experience with Raisers’ Edge or donor database management system an asset
  • Experience with Wrike or other project management software considered an asset, but being able to learn new apps, databases, and software is a plus.
  • Ability to work independently as well as part of a team
  • Strong verbal and written communications skills
  • Proven ability in use of MS Office and Canva to generate creative and compelling documents
  • Ability to work across different teams in an organization
  • Experience in Fundraising or Marketing an asset, but not essential

Additional Information:

Reporting Relationships:

  • Supervised by: Director, Development 

Working Conditions:

  • Position is usually based out of Evergreen’s head office at Evergreen Brick Works in Toronto.  However, due to COVID-19 pandemic this position will mainly be working remotely and on site as needed.
  • Office environment with on the ground presence as required.
  • Regular office hours are flexible, but work may include some weekends holidays and/or evenings.
  • Mandatory COVID-19 Vaccination Policy: At Evergreen we are committed to doing what we can to keep our employees, volunteers, and visitors safe and healthy during the current pandemic. We believe that an important part of this effort is to ensure our employees are fully vaccinated against COVID-19. For more information, please see our COVID-19 Guide.


  • Full-time, permanent
  • Target Hire Rate: $44,000 – $48,000 annually
  • Employer-paid health and dental benefits package, 3 weeks paid vacation, 3 Evergreen Days and your birthday off, and professional development opportunities.  

Application Close Date: July 25th, 2022

To apply, visit our Career Page | Advancement Coordinator 

*Please include a cover letter with your resume to be considered for this position.*