Job Board
The York School

Advancement & Events Coordinator

Posted On: June 14, 2024
Closing On: June 21, 2024

Location: 1320 Yonge St, Toronto, ON M4T 1X2
Employment Type: fulltime
Level: intermediate
Salary Range: 55000-65000

Advancement & Events Coordinator

Fulltime, Permanent

The York School is a gender-inclusive, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.

We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni. 


Are you passionate about driving the growth and engagement of an organization by orchestrating unforgettable events and spearheading innovative advancement initiatives? 

Reporting to the Advancement Manager, The Event and Advancement Coordinator plays a supportive role in advancing the School’s philanthropic initiatives while ensuring the seamless execution of key advancement events, and regular and consistent connection between York and the parent community.


Event Coordination (60%)

  • Execute key advancement department events by coordinating logistics, such as invitations and rentals, and by acting as the on-site advancement team member in collaboration with stakeholders to ensure all events are executed smoothly
  • Identify opportunities to partner on and enhance existing events with an advancement lens to further the culture of philanthropy at York
  • Operate within budgets and provide briefs for all identified events, and notify supervisor of any anticipated budget concerns
  • Liaise with the Food Services Manager and events staff to ensure requests for catering are planned and fulfilled
  • Prepare event briefs with detailed instructions for the Facilities and Learning & Innovation (IT) Teams 
  • Liaise with the Marketing and Communications department to ensure event communication materials are timely and accurate
  • With the Advancement team, collaborate with school departments on parent engagement opportunities that span from incoming parent onboarding events through to graduation events
  • Execute a slate of creative activations throughout the year to give visibility to York’s philanthropy in action and donor appreciation, both through internal partnerships and standalone events
  • Consult and work with the Community Engagement & Events Manager to ensure that events’ procedures and standards of excellence are maintained
  • Other duties as required

Advancement (40%)

  • With the Advancement Manager, support the success of York’s Annual Fund, including the Graduating Class Bursary Campaign, to meet or surpass annual targets for revenue and participation amongst families and staff, through campaign monitoring, analysis and donor follow-up
  • Co-develop and deliver direct mail appeals for York’s annual giving programs
  • In collaboration with the Advancement Manager and Marketing & Communications department create compelling video appeals for various advancement campaigns
  • With Advancement team members, maintain an active role in strengthening York’s culture of philanthropy amongst families and staff members by providing examples of impact and the importance of community giving
  • Other duties as required


  • Postsecondary education in relevant field
  • 2-5 years of experience in fundraising and events planning and coordination
  • Valid Ontario driver’s license
  • An entrepreneurial and generous spirit, with customer service orientation and a demonstrated ability to collaborate with internal and external stakeholders
  • Excellent written and verbal communication skills
  • Experience in advancement writing and direct communication is considered an asset
  • Strong interpersonal skills and ability to build relationships with staff and community members
  • Exceptional organizational,  planning and execution skills
  • Demonstrates good problem-solving skills with a focus on creative resolution and continuous improvement and the ability to manage issues in a calm and solution-oriented manner
  • Has the ability to work within fast-paced environment with short deadlines and manage multiple projects and deadlines and adjust priorities accordingly
  • Has excellent proficiency with computers (Microsoft Office, Google Suite, Blackbaud products and related applications)
  • CFRE and/or PMP an asset 


  • Flexibility & Adaptability
  • Breadth of Contribution
  • Relationship Focused
  • Service Orientation
  • Communication & Collaboration Inclusivity
  • Integrity & Trust


  • The York School Campuses, Toronto Ontario
  • Some early mornings, evenings, and the very occasional weekend will be required during the academic year (early September-end of June)
  • Regular local travel to event spaces, pick up and drop off of rental materials, etc.
  • Lifting  approximately 10 kg or less


Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.

You’ll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging. Learn more about the benefits of working at The York School.

The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.

We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.


All qualified candidates are encouraged to apply here by submitting their application including cover letter by June 21, 2024.

As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.