Associate Director, Donations Management
Date Posted: 05/11/2023
Req ID: 31239
Faculty/Division: VP – Division of University Advancement
Department: Advancement Services
Campus: St. George (Downtown Toronto)
The Division of University Advancement (DUA) promotes and supports the University of Toronto by engaging a worldwide community of donors, alumni, students, faculty and staff on U of T’s ambitious fundraising and alumni engagement goals. DUA encompasses a highly skilled team of staff focused in the areas of development, alumni and volunteer engagement, advancement services, and advancement marketing and communications.
Through our current Defy Gravity campaign, the team supports U of T’s commitment to inclusive excellence – the idea that every member of our community should thrive in an environment of belonging – and helps the University bring together top minds from every conceivable background to create a healthier, more sustainable, and equitable world. In this ecosystem, there is an emphasis on the collaboration, diplomacy, teamwork and mission focus as the Division of University Advancement supports our Faculties, Campuses and Divisions as a shared service.
The Division of University Advancement at the University of Toronto is committed to a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; doubling the number of newly engaged alumni by 2023; achieving Advancement goals through the foundational integration of Alumni Relations and Development both centrally and through collaborations with divisional colleagues; creating an organization and culture that fosters diversity and inclusiveness.
Reporting to the Director, Alumni and Donor Services, the Associate Director, Donations Management will be responsible for all donations management, tax receipting, financial reporting, and audit related issues for all donations received by the University of Toronto. In this capacity, the Associate Director will work with the Director to determine and implement opportunities for process improvements and modernization. The incumbent will also be responsible for assigning, developing, maintaining and managing the activities carried out by staff members within the unit..
The incumbent will bring financial accounting and reporting, donations management, tax receipting, and systems expertise and a high degree of professionalism and customer service to facilitate the achievement of the Division’s goals. In addition, the incumbent will bring strong continuous improvement skills and demonstrated experience in system and business process modernization with a focus to drive efficiencies. The incumbent works closely with DUA senior management, deans, chairs, central and divisional development officers, Financial Services Office, Internal Audit, external auditors, business officers, Department of Administrative Management Systems (AMS), and the federated universities on the financial management and reporting of donations.
University Degree in accounting, finance, or business; or equivalent combination of education and experience.
- 5-10 years’ experience of senior advancement services role.
- Experience in higher education, development operations and gift processing database systems including an understanding of advancement processes.
- Experience in financial administration and compliance within higher education or other nonprofit organization an asset.
- Strong knowledge and understanding of accounting standards and principles as they relate to fund and endowment accounting gift and endowment accounting and ability to proactively identify, research, and resolve any related issues.
- Strong analytical abilities, including solid research skills, and the ability to evaluate and summarize financial data and recommend solutions from that analysis.
- Experience in evaluating programs and processes, creating efficiencies, streamlining processes, and implementing modernization. Experience in managing and leading staff, preferably in a unionized environment.
- Advanced computer skills required, including a working knowledge of the University`s financial and advancement resource software systems such as SAP (FIS, DIS, RIS) or comparable applications.
- Expert knowledge in Microsoft 365 applications including, Excel, Word, Access, and PowerPoint.
- Strong leadership capabilities: excellent judgement and decision-making abilities, ability to interpret and evaluate policy and procedural requirements and produce and analyze data.
- Effective written and oral communication skills, organizational and interpersonal skills.
- Excellent presentation skills and ability to translate complex information to stakeholders.
- Ability to successfully interact and collaborate with varied constituencies.
- Ability to use tact and diplomacy while maintaining high level of confidentiality.
Demonstrated ability to exercise discretion and judgment on matters of significance.
Proven ability to build team support and develop collaborative working relationships with a broad range of University stakeholders.
Closing Date: 05/26/2023, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget – Continuing
Pay Scale Group & Hiring Zone: PM 4 — Hiring Zone: $94,278 – $109,993 — Broadband Salary Range: $94,278 – $157,131
Job Category: Administrative / Managerial