Associate Director, Partnerships & Events

ABOUT US

Campfire Circle (formerly Camp Ooch & Camp Trillium) has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It’s where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs, at no cost to them. As a privately funded organization, Campfire Circle donors make thousands of life-changing experiences possible for Campers throughout the year, all across Ontario.

THE OPPORTUNITY

Campfire Circle is currently seeking an Associate Director, Partnerships & Events. The Associate Director, Partnerships & Events is accountable for the cultivation and implementation of fund development plans related to signature, partnership and engagement events to support Campfire Circle’s long and short-term strategic fund development goals. These accountabilities achieve the following:

a) The Development Department’s vision to advance the profile of Campfire Circle to donors, prospects, and other stakeholders to inspire ongoing commitment and ensure sufficient resources to meet the organization’s current and future needs

b) The fostering of a donor-centered attitude and culture of philanthropy and donor relationship management throughout the organization in order to maximize fund development opportunities.

c) Participation and leadership in signature and partnership events including, but not limited to Bonfire Bash, Imagine the Magic Gala, Set Sail for Hope, and assigned partnership and engagement events.

d) Participation and leadership in recruiting, training and stewarding event volunteers and engagement events as assigned and

e) Represent Campfire Circle at meetings and events to support fund development and engagement initiatives to strengthen relationships.

The key accountabilities of this role are:

1) Planning & Development

a) Participate as a member of the Development team in the development, execution and monitoring of short and long-term plans designed to meet the strategic goals of the organization.
b) Contribute to the creation and lead the implementation of the Gala fundraisers, Set Sail for Hope and other large scale partnership events consistent with the goals for strategic revenue growth of the organization.
c) Monitor event and development trends and track/report on fundraising efforts, making recommendations to maximize fund revenue, recommending processing and reporting improvements
d) Oversee the processes and procedures to support assigned fundraising and engagement events in collaboration with Senior Director, Community Engagement & Partnerships
e) Ensure accurate, efficient data entry of donor information and ensure the integrity of the information systems.
f) Represent the organization at meetings and events to support fund development and stewardship initiatives.

2) Signature & Partnership Fundraising Events

a) In collaboration with the Senior Director, Community Engagement & Partnerships manage applicable volunteer committees that support the sales and execution of various signature and partnership events, including the recruitment, solicitation and stewardship of event supporters as assigned.
b) Collaborate with the Philanthropy and Corporate & Community Partnerships teams to identify and engage prospective gift donors from the Signature & Partnership Events portfolio
c) Lead the planning and execution of new and existing signature and partnership events including the Set Sail for Hope, Bonfire Bash, and Imagine the Magic Gala
d) Lead the sponsorship opportunities development and work collaboratively with Marketing & Communications on the development of the creative assets to support your portfolio of events
e) Identify, recruit and steward new individual fundraisers, sponsors in order to achieve annual fundraising and participation targets
f) Serve as relationship manager to an assigned portfolio of fundraisers, sponsors and committee members providing fundraising support through personalized outreach, and resource support and stewardship with the objective of increasing fundraised dollars and engagement with Campfire Circle
g) Lead the tracking and reconciliation of revenue and expense budgets within your portfolio
h) Lead the logistical planning and execution of events within your portfolio, collaborating with internal and external stakeholders

3) Engagement Events

a) Lead the strategic planning and execution donor engagement activities to drive both new revenue, donor acquisition, and stewardship targets including stewardship events and cultivation events
b) Lead the logistical planning and execution of events within your portfolio, collaborating with internal and external stakeholders.
4) Volunteer Management
a) Oversee event execution volunteer recruitment and management and stewardship to support fundraising and engagement events, in collaboration with HR, including Gala, Sporting Life 10K, etc.
b) Support identification and migration of event volunteers for other fund development programs

ABOUT YOU

QUALIFICATIONS

Required Criteria:
a) A post-secondary degree from a recognized post-secondary institution or the equivalent combination of education and work experience.
b) Minimum 5-7 years experience in fundraising with an emphasis on large-scale participant-based event organization, with revenue targets exceeding $1 million
c) Minimum 3 years of people management/supervisory experience
d) Excellent interpersonal and communication skills and a demonstrated ability to work effectively with a diverse group of staff, donors, fundraisers, and volunteers
e) Strong verbal, presentation, and written communication skills
f) Ability to remain calm in a variety of situations
g) A proven ability to work independently with the flexibility to take on a wide variety of assigned duties and projects
h) A demonstrated ability to work collaboratively in a team environment and with senior-level volunteers
i) A demonstrated ability to organize work, set priorities, meet deadlines and work under the pressure of time constraints
j) Demonstrated experience monitoring and adhering to a budget and business plan
k) Detail oriented with great organizational skills
l) Experience using CRM donor database (Raiser’s Edge experience advantageous)
m) Computer literacy in Microsoft Office (Word, Excel and PowerPoint)
n) Clear police reference check and vulnerable sector screening
o) Current driver’s license and the ability to be covered by the camp’s insurance policy
p) Ability to travel to US

In accordance with our mandate of creating a caring and safe environment for ill children and their families, we require attestation of childhood vaccinations, updated Police Record with Vulnerable Sector Screening, and proof of full vaccination against COVID-19 for all of our staff. We also require that all staff be currently eligible to work in Canada.

Advantageous Criteria:
a) Post-Secondary education in event management and/or fundraising
b) CRFE designation
c) Demonstrated commitment to volunteerism or volunteer sector
d) Experience using Engaging Networks fundraising platform and Mail Chimp email system

WORKING CONDITIONS
a) Hybrid work from home and work from open office setting, amount of time in office depends on stage of event planning
b) Includes occasionally working outside for long periods of time to support event execution
c) In consideration of the population Campfire Circle serves, the incumbent is a non-smoker.
d) This position involves considerable evening and weekend commitments, including some overnight travel to support event execution a few times a year and some travel that requires driving through Ontario and potentially the U.S.

COMPENSATION & BENEFITS
This position offers a competitive annual salary range of $78,000 – $85,000. In addition, Campfire Circle is invested in our staff’s health, wellness and career growth and to support this we offer a comprehensive benefits package (premiums fully paid by the organization with the exception of Long Term Disability), a wellness benefit up to $500 annually, paid vacation time plus a paid winter shutdown period up to eight days, flexible hybrid work arrangements and on-going professional development.

HOW TO APPLY
Please send a cover letter, resume, and expected salary to careers@campfirecircle.org with the email subject reading 2022045 – Associate Director, Partnerships & Events.

Don’t meet every single requirement in this posting? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification or requirement we encourage you to apply anyways. You may be just the right candidate!

This posting will remain open until filled. Only applicants selected for an interview will be contacted. For more information about Campfire Circle, please visit www.campfirecircle.org – No phone calls please.

ACCESSIBILITY & DIVERSITY, EQUITY AND INCLUSION

Campfire Circle is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, Indigenous People of North America and the world, persons with disabilities, 2SLGBTQIA+ persons, and those who may contribute to the further diversification of ideas. We are committed to providing equitable opportunities in employment and to providing a workplace which is free from discrimination and harassment.

We are equally committed to providing an inclusive and accessible workplace. Applicants requiring accommodations to access our job postings and apply for roles with our organization are invited to reach out to our HR Team at careers@campfirecircle.org or in a manner that fits their accessibility needs, and can trust that their application will be considered equitably for our available roles. Contact information for our HR Team is located on our website at https://campfirecircle.org/about-campfire-circle/careers/, and more information about our accessibility commitments can be found at https://campfirecircle.org/about-campfire-circle/accessibility-at-campfire-circle/.
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Campfire Circle is grateful for Indigenous communities’ stewardship of the land that we occupy—including the traditional territory of many nations including the Anishnabeg, the Chippewas, the Haudenosaunee peoples, and many other diverse First Nations, Inuit and Metis peoples. We aspire to be deserving stewards of the land, in partnership with them.