Job Board
ROM Governors

Associate Director, Philanthropy

Posted On: March 3, 2023
Closing On: May 31, 2023

Location: Toronto, Ontario
Effective: ASAP
Employment Type: fulltime
Level: management
Salary Range: $71,000 to $106,000 per year

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 Associate Director, Philanthropy

Full-time, Permanent

ROM Governors

Reporting to the Vice President, Philanthropy, the Associate Director, Philanthropy (AD) is a passionate philanthropy advocate responsible for setting the strategic direction and priorities for engagement of donors at the major gift level ($100,000+ donations). The AD will create and implement fundraising strategies with donors and potential donors of ROM, carrying a personal portfolio of approximately 75 high net worth donors and potential donors. As a member of the philanthropy team, the AD will play a key role in the success of our comprehensive campaign as we seek to raise funds to support the ROM’s exciting priorities of infrastructure, endowment, emerging curatorial and program priorities, and core operations.

ROM Governors works in tandem with ROM – Canada’s world museum – to engage philanthropic and sponsorship support that advances the Museum’s vision and mission. In addition to being a busy, fast-paced environment where we are committed to excellent donor and volunteer experiences and services, we get to explore, discover and learn from collections and exhibitions – and the wonderful people who bring them to life! There are many reasons it’s great to work with ROM Governors, ranging from competitive compensation and benefits, the opportunity to develop, grow and take on new opportunities and challenges, and to be part of an iconic institution that is transforming dramatically to ensure 21st century audiences can understand the past, make sense of the present and come together to shape a shared future.

There has been no better time to be part of ROM Governors as it undertakes an ambitious fundraising campaign to support ROM’s bold plans as a 21st century museum, embracing change and pursuing innovation.

ROM Governors is recruiting a fundraising professional known for curiosity, skilled and artful engagement; someone who listens and quickly grasps donor drivers and interests and is able to synthesize information into a solid relationship plan. You are a passionate, hands-on major giving fundraiser who believes in the transformative powers of Museums and philanthropy. You are known for being highly collegial, strategic and comfortable working in a complex and fast-paced environment. You are a positive-thinker and role model who demonstrates leadership, collaboration, respect and excellence.

Primary Objective of Position

Reporting to the VP, the AD is responsible for managing a portfolio of potential major gift donors, and developing and implementing plans for cultivation, solicitation, and stewardship of such gifts.

The AD raises funds to support ROM’s emerging program priorities, projects and core operations and works with museum partners, board members and others to facilitate strategic philanthropy.



Donor Relationship Management

  • Manages a personal portfolio of approximately 75 potential donors annually. This will involve planning, developing, and overseeing customized cultivation, solicitation and stewardship strategies for individuals, corporations, and foundations, and working collaboratively to plan and execute targeted cultivation face to face visits. Plan and coordinate cultivation tours, visits, and meetings with staff and volunteers for donors and potential donors.
  • Correspond daily with ROM donors by email, telephone and in person calls. Ensure exceptional level of cultivation and stewardship through communications to donors.
  • Actively track actions related to potential donors and oversee the processing of gifts and stewardship of active major gift donors; ensuring donors receive correspondence, reports, and updates in a timely and professional manner.
  • Work collaboratively with prospect management (including research, rating, assignments, and tracking cultivation and solicitation activities) and stewardship (including donor relations, recognition systems and stewardship events) for all potential and current donors in accordance with a sequence and time frame that sustains fundraising momentum and achieves specified objectives.
  • Ensure the highest level of accuracy in all major gift data in our CRM (Raiser’s Edge NXT), manual tracking documents, briefing notes, donor correspondence and gift agreements.

Principal and Major Gifts Strategy Support

  • In collaboration with the VP and other philanthropy team members, develop and execute philanthropic strategies for major gift donors to raise funds for the ROM’s priorities.
  • In collaboration with other ROM Governors staff, the AD will convert ROM priorities into action plans and gift opportunities that match donor interests.
  • Work with volunteers willing to engage and introduce other potential supporters, encourage them to talk about their giving and its impact, and involve them in ongoing work of the major gifts team. Identify new volunteers for cultivation.

Team Integration

  • All staff share responsibility for the overall success of ROM Governors. The incumbent must be familiar with all funding opportunities and levels of support, work collaboratively and maintain a positive working environment with all internal stakeholders.
  • Participation in additional events managed by other Governors departments is expected, as needed.


  • Minimum of 3 years direct experience building donor relationships and personally closing gifts in the five-figure (or higher) range.
  • Exceptional interpersonal skills and professional presence necessary to interact with donors, patrons, senior volunteers, senior Museum staff and other stakeholders.
  • A demonstrated ability to identify and implement major gift strategic planning and solicitation strategies in support of funding priorities.
  • Basic familiarity and appreciation of the mission, purpose, and values of the Royal Ontario Museum and particularly its foundation. Knowledge of, and experience with, the Toronto philanthropic community desired.
  • Exceptional and proven oral and written communication skills.
  • Competence in a variety of computer applications, including database, spreadsheet and word processing programs. Experience with prospect and donor management fundraising software. Experience with RE or RE NXT is preferred.
  • Ability to handle sensitive and confidential information appropriately and with discretion
  • A flexible schedule which allows for multiple after-hours events and meetings.


  • A comprehensive benefit package will be provided
  • Free entry to the museum, plus 8 Friends and Family passes
  • Discounts to 200 Ontario attractions

ROM Governors is a great place to build your career. With a great total compensation package that includes salary, pension, health benefits, and flexibility, you’ll be part of making something incredible happen in the museum sector, here in Toronto, Ontario, alongside other talented, enthusiastic professionals committed to philanthropy and culture.

Salary and Terms of Employment


SCHEDULE: 35 hours per week

SALARY: $71,000 to $106,000 per year


Diversity Statement

At ROM Governors, we consider equity, diversity, and inclusivity to be foundational to our institutional success. We seek to foster a workplace that reflects the full breadth of the communities we serve and welcome applications from women, racialized persons/BIPOC, Indigenous/Aboriginal People of North America, LGBTQ2S+, and people with disabilities.

Accessibility Statement

ROM Governors is committed to fair and accessible employment practices. Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disability Act (AODA) to applicants invited to an interview.

COVID Statement

ROM Governors recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of full COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.

The selected candidate will be required to participate in a Criminal Background Check conducted via Profile Investigation Inc.

ROM Governors is an Equal Opportunity Employer. ROM Governors wishes to thank all those who apply, however, only candidates selected for an interview will be contacted.

Land Acknowledgement 

ROM acknowledges that this museum sits on what has been the ancestral lands of the Wendat, the Haudenosaunee Confederacy, and the Anishinabek Nation, including the Mississaugas of the Credit First Nation, since time immemorial to today.

About the ROM

Founded in 1914, the Royal Ontario Museum showcases art, culture and nature from around the world and across the ages. Among the top 10 cultural institutions in North America, Canada’s largest and most comprehensive museum is home to a world-class collection of 13 million artworks, cultural objects and natural history specimens, featured in 40 gallery and exhibition spaces. As the country’s preeminent field research institute and an international leader in new discoveries, ROM plays a vital role in advancing our understanding of the artistic, cultural and natural world. Combining its original heritage architecture with the contemporary Daniel Libeskind-designed Michael Lee-Chin Crystal, ROM serves as a national landmark, and a dynamic cultural destination in the heart of Toronto for all to enjoy.

Long recognized for our multidisciplinary collections, ground-breaking research, exceptional exhibitions, and iconic architecture, the ROM is evolving with the changing landscape and becoming an evermore outward facing institution. Situated in a truly 21st century context—in the most diverse major city in the world, within a province and country known for pluralism, openness, and global perspectives—we are now poised to take a dramatic leap forward on the global stage. We will build upon our strengths and apply them in fresh and far-reaching ways. We will think, act, and invest to build greater engagement through inclusion, transdisciplinary thinking, digital practices, and innovation.

Our ambition for the future is bold, and with our new strategic direction to guide us, we will achieve our goal to become one of the world’s foremost 21st century museums.

We invite you to learn more at ROM Strategic Plan.