Job Board
University of Toronto

Campaign Leadership Liaison Officer

Posted On: May 8, 2023
Closing On: May 24, 2022

Location: Toronto
Effective: ASAP
Employment Type: fulltime
Level: intermediate
Salary Range: $81,000-$103,588

Date Posted: 05/03/2023
Req ID: 31047
Faculty/Division: VP – Division of University Advancement
Department: Campaign and Marketing
Campus: St. George (Downtown Toronto)
Position Number: 00052922


About us:

The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions; creating an organization and culture that fosters diversity and inclusiveness.

Your opportunity:

The Campaign Leadership Liaison Officer will be part of the Campaign Planning team, reporting to the Director, Campaign Planning.

The Campaign Leadership Liaison Officer will be responsible for managing and overseeing engagement opportunities for the University’s Campaign Co-Chairs, Campaign Steering Committee members, and other central Advancement leadership volunteers such as the International Leadership Councils. In this role, the incumbent will be managing our Defy Gravity Campaign leadership volunteer engagement, organizing campaign volunteer engagement events and supporting prospect development work including, reviewing profiles and prospect records, ensuring information on file is up to date and correct and making recommendations for development and implementation plans for prospect identification, cultivation, solicitation and recognition. This will also include, planning for the Co-Chair engagement calendar and briefing, coordinating with stakeholders on Co-Chair participation in University / Campaign initiatives and signature events, coordinating with the Co-Chairs’ offices to brief and prep them prior to engagement opportunities, coordinating with our Advancement Communications and Marketing team on coverage (social media, owned media, earned media) of Co-Chair engagement events and activities as well as of the Defy Gravity Campaign, and coordinating Co-Chair and leadership volunteer engagement in regional events / activities as required.

In this role, the incumbent will work closely with internal stakeholders to ensure the activities that Co-Chairs, Campaign Steering Committee members, and International Leadership Council members are engaged, well-managed, successful, and supported. The Campaign Leadership Liaison officer will prepare guidelines for engagement of Co-Chairs in University activities. The incumbent will be responsible for tracking outcomes and activities from co-chair meetings, moving initiatives forward and managing progress.

The incumbent is responsible for coordinating and preparing appropriate and comprehensive briefing materials that support campaign volunteer development activity for the Assistant Vice-President University Development and the Assistant Vice-President Divisional Relations. This role will also assist the office of the Vice-President Advancement with Co-Chair, Campaign Steering Committee, and other campaign volunteer related development activity as required.

Your responsibilities will include:

  • Maintaining ongoing relationships with donors whose co-operation is important to the University
  • Writing briefing notes, solicitation plans and call reports to track donor interaction
  • Advising on strategies for potential major donor prospects
  • Identifying, fostering and maintaining relationships with donors and prospects in support of the University’s priorities
  • Developing content for marketing and/or promotional materials
  • Conceptualizing, organizing and executing event activities
  • Producing complex donor reports
  • Formatting data collected for presentations and reports

Essential Qualifications:

  • Bachelor’s Degree or acceptable combination of equivalent experience.
  • Minimum three years experience with proven track record of planning and implementing fundraising plans and programs
  • Experience managing donor relations, developing, and implementing plans to support donor management and/or stewardship strategies
  • Experience conceptualizing, organizing, and executing events
  • Experience in writing project specific proposals related to fundraising activities
  • Experience working with a diverse array of stakeholders
  • Excellent relationship building skills with an ability to engage and work with a variety of internal and external stakeholders
  • Demonstrated experience in donor-related research, analysis, writing and reporting
  • Experience with Microsoft Office 365
  • Ability to work with and gain credibility with high-level volunteers and University leadership
  • Ability to represent the University and present information to these stakeholders in ways that engenders trust and confidence
  • Strong interpersonal skills; ability to approach their contacts on the University’s behalf, tact and diplomacy
  • Demonstrated commitment to equity, diversity, inclusion and belonging
  • Ability to efficiently organize and manage multiple priorities while meeting multiple deadlines
  • Ability to use data to make strategic recommendations and contribute to the development of prospecting identification, cultivation, solicitation, and recognition
  • Ability to work in a hectic and results oriented environment
  • Strong communication skills, oral and written

Assets (Nonessential):

  • Experience with CRM database Arbor preferred

To be successful in this role you will be:

  • Efficient
  • Motivated self-learner
  • Multi-tasker
  • Organized
  • Resourceful
  • Responsible

Closing Date: 05/24/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 — $81,000 with an annual step progression to a maximum of $103,588. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Communication/Media/Public Relations
Recruiter: Fiona Chan

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact