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Harbourfront Centre

Coordinator, Philanthropy

Posted On: July 21, 2022
Closing On: August 5, 2022

Location: Toronto
Employment Type: fulltime
Level: beginner
Salary Range: 40,000-45,000

Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a beautiful 10-acre campus at the heart of Toronto’s waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world, presenting thousands of events annually from music festivals to contemporary dance, to craft and design, to visual arts and more. Welcoming visitors year-round, there is something for everyone at Harbourfront Centre!

We are currently seeking a driven, strategic, passionate and goal-oriented Coordinator, Philanthropy to effectively manage and maintain all areas of Harbourfront Centre’s Individual Giving campaign.

Position Title: Coordinator, Philanthropy
Department: Development
Reporting to: Associate, Philanthropy
Type of Employment: Full-time, 35 hours per week
Location: Toronto

Summary of Function

The Coordinator, Philanthropy will manage all aspects of Harbourfront Centre’s Individual Giving Campaign for donors under $1,000 including the acquisition of new Individual and Family Foundation donors, renewal of current supporters, targeted acquisition appeals, upgrading strategies, on-site giving campaigns, donor stewardship, and other administrative tasks. This position is responsible for writing all donor communication pieces including donor newsletters, appeal letters, brochures and web text, as well as the research into Family Foundations and the creation of proposal templates for foundation funding. This position will also oversee the daily processing of solicited donations and coordinate fundraising appeals, events, and stewardship activities in conjunction with Harbourfront Centre’s year-round programming.


  • Works with Development team to develop strategies for approaching individual donors to achieve revenue targets. Activities include annual individual giving areas such as direct mail campaigns, telemarketing, and online fundraising appeals.
  • Conducts research for the purpose of cultivation, solicitation and stewardship of donors.
  • Cultivates and maintains relationships with prospective and current individual donors.
  • Works to develop consistent and appropriate messaging for all donor communications, including appeals, letters, scripts, and response mechanisms.
  • Assists with the planning and execution of donor events.
  • Pro-actively manages individual donor lists, including event guest lists and data pulls.
  • Ensures all individual donor recognition commitments are fulfilled.
  • Ensures donor pipeline progress monitoring is completed, including tracking of fundraising performance for the Individual Giving portfolio.
  • Ensures timelines are met forall tasks, including submission deadlines and reporting requirements, deployment of fundraising campaigns, and delivery of design pieces.
  • Performs other duties in support of the Development department as required.


  • Minimum 3 years progressive fundraising experience with a proven track record of successful relationship and revenue development.
  • College/University degree in Fundraising Management or related discipline is an asset.
  • Demonstrated success in donor development planning, proposal writing, donor solicitation, and stewardship.
  • Excellent interpersonal and relationship building-skills, and natural ability to exert influence, develop personal and effective working relationships and inspire confidence and trust in donors, leaders, and stakeholders.
  • Exceptional oral and written communication skills.
  • Strong analytical, problem-solving, negotiation, consensus-building, and conflict resolution skills. Excellent computer skills and a proficiency in working with a database to track and analyze data; experience with donor management systems (Tessitura) an asset.
  • High level of technical literacy in the Microsoft suite of software (Word, Excel, PowerPoint). Committed to ongoing professional development.
  • Must be available to work evenings and weekends as required.
  • Must be legally eligible to work in Canada. All international applicants must have a valid employment Visa authorizing their ability to work in Canada on a full-time, ongoing basis. We are unable to sponsor employment visas.
  • This role is based in Toronto. While we are currently accommodating employees on a work from home arrangement due to COVID-19, all employees will be expected to return to work at our lakeside gallery when directed to do so.
  • Harbourfront Centre recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of full COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.


Harbourfront Centre is committed to diversity and inclusiveness. We encourage qualified applicants from all backgrounds to apply and we welcome applicants from individuals who identify as belonging to equity priority groups.

Acceptable applications must include a current resume and a cover letter indicating how you meet the essential criteria of the position, as well as your salary expectations.

Qualified applicants are encouraged to apply by contacting by no later than August 5, 2022. Please quote Coordinator, Philanthropy in the subject line of your application.

We sincerely thank all applicants for their interest, however, only those being considered for an interview will be contacted. If required, suitable accommodations will be available upon request during the hiring process.