Coordinator, Philanthropy

Sinai Health Foundation raises and stewards funds to support Sinai Health. Sinai Health is Canada’s leading integrated health system and comprises Circle of Care; Hennick Bridgepoint Hospital; Lunenfeld-Tanenbaum Research Institute; and Mount Sinai Hospital, Joseph & Wolf Lebovic Health Complex. The generous support of our community fuels everything we do from seamless care to scientific discovery.

People are excited to come to work every day at Sinai Health Foundation. As a world-class institution, we have a unique and rich personality. We are driven to make a positive impact for patients, their families and society.

We love the clash of ideas that lead to better solutions. Innovation is encouraged. Collaboration will allow us to push forward.

We recognize that the pace of change continues to accelerate and understand flexibility is vital. We take our work seriously and have a lot of fun doing it!

We have built a community at Sinai Health Foundation. We embrace and celebrate differences, and have great respect for each other and our strengths, perspectives, opinions and lifestyles.

We have high expectations of each other, but even higher expectations of ourselves. We adapt to rules and processes; we hold each other and ourselves accountable.

We do all that we can do…and then we find a way to do a little bit more. We embody creativity, imagination and a fierce determination to make the world a better place.

Reporting to the Executive Director, Campaigns, the Coordinator, Philanthropy will provide administrative support to members of Sinai Health Foundation’s Philanthropy Team. The successful candidate will be highly capable, organized, creative, personable, solutions-oriented, and proactive in their thinking.

Responsibilities include but are not limited to:

• Directly support 3-5 Philanthropy team members in building strong, stakeholder centered relationships, guided by SHF core values and principles of professionalism such as respect, integrity and competence
• Support assigned Philanthropy team members in executing activity and communications with clinicians, researchers, donors, and prospective donors, playing a support in advancing their relationships with the organization. Support will focus on, but is not limited to, preparing information and briefing materials, supporting scheduling requests, and liaising directly with stakeholders to answer or triage questions
• Support assigned Philanthropy team members in preparing for donor meetings, solicitations, and stewardship activities, including support for the development of written materials and presentations; scheduling hospital tours and meetings; filling out gift agreements and gift processing forms; and, as needed, drafting thank-you letters and emails, and sending out tax receipts and pledge reminders
• Support assigned Philanthropy team members in maintaining prospect and donor records in Raiser’s Edge to ensure that all prospect, proposal, action, biographical and relationship information is accurate, entered in a timely fashion and complete, understanding and abiding by the business rules and data entry standards
• Provide ongoing support to assigned Philanthropy team members by managing gift processing, pledge and fund creation, gift changes and maintenance of accurate donor financial records
• Assist assigned Philanthropy team members in the coordination and follow up of IT ticketing requests including research, database coding, finance and gift deliverable and stewardship forms; completion of some database pulls and reporting from Raiser’s Edge
• In partnership with assigned Philanthropy team members, collaborate with the Donor Experience team to manage the execution of annual area of care reporting requirements by reviewing and editing lists of donor recipients and supporting content collection.

Job requirements:

• Successful completion of an undergraduate degree or diploma from an accredited educational institution. Proven equivalent and recent related education, training and experience may be considered
• A minimum of 1 year of experience working with an excellent track record of supporting fundraising activities and working in collaboration with stakeholders to manage solicitation of gifts
• Service oriented
• Superior organizational skills
• Keen ability to multitask and prioritize requests effectively while meeting competing deadlines
• Self starter with a bias for action, combined with exceptional tactical implementation and project management skills
• Proficiency in Microsoft Word, Excel and PowerPoint required; experience with Raiser’s Edge or a similar relational database is strongly preferred
• Proactive, diplomatic and confident with the ability to develop, foster and maintain relationships
• Flexible; the ability to work efficiently in a fast-paced, multi-tasking environment is essential
• Able to work both collaboratively within a team and independently with minimal supervision
• Ability to manage and be accountable for projects and tasks through from beginning to end
• Aligned with Sinai Health Foundation’s five values: accountability, collaboration, community, flexibility and innovation.

Sinai Health Foundation is a hybrid workplace, located in downtown Toronto. Currently, all employees are in-office on Tuesdays for the Foundation’s “anchor day”, as well as approximately 24 additional in-person corporate meetings, events or activities annually. Additional in-person requirements vary by team and job function. Our Workplace Flexibility policy is reviewed on a bi-annual basis to ensure the current state of hybrid work is meeting our organizational needs.

Candidates should apply online: https://supportsinai.clearcompany.com/careers/jobs/eedbd351-9a52-2098-8fd5-d83fda8c976e/apply?source=3315491-CS-49506