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Humber College

Coordinator, Stewardship & Major Gifts – Advancement & Alumni – FT Support (ID: 28517)

Posted On: January 22, 2024
Closing On: February 9, 2024

Location: Humber College
Employment Type: fulltime
Level: beginner
Salary Range: $27.81 - $32.24

Find Your Spot at Humber

At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

Job Details 

Position Title: Coordinator, Stewardship & Major Gifts

Status: FT Support

Hours per week: 35

Faculty/Department: Advancement and Alumni

Campus/Location: North Campus

What you will do:

The Advancement Coordinator will provide the highest level of administrative support to the Stewardship and Major Gifts teams. Working closely with the Director of Stewardship and Donor Engagement and Director of Major Gifts, this role will support the coordination and execution of all donor stewardship and major gift activities including coordinating and preparing materials for meetings, acknowledging donors, tracking donor touch points and moves management, planning stewardship events, assisting with the creation of impact reports and other key advancement and alumni initiatives.

Administrative Support:

  • Provide administrative support to the Director of Stewardship and Donor Engagement, and the Director of Major Gifts including: coding invoices, booking meetings, preparing meeting materials, assembling reports and assisting with other administrative activities as required.
  • Prepare regular reports to assist with monitoring donor stewardship obligations.
  • Assist with coding and tracking donor touch points in Raiser’s Edge including moves management and donor stewardship obligations.
  • Provide data support including: pulling reports and conducting integrity checks.
  • Maintain administrative systems and adhere to filing protocols without exception.

Donor Engagement Initiatives and Recognition

  • Help to plan, coordinate and execute donor appreciation events, announcements, dedications and milestone celebrations to motivate increased and continued support.
  • Assists with the creation of recognition proposals and renderings of potential naming opportunities.
  • Work closely with the Director of Stewardship and Donor Engagement to identify and track our inventory of physical naming opportunities and college assets.
  • Assists with the updates and installation of donor signage for physical spaces, and maintains, and tracks all signage, including donor wall and plaques.
  • Work with vendors to prepare special projects and custom gifts
  • Maintain all donor listings and manage donor wall updates

Acknowledgments, Stewardship Reporting and Other Publications

  • Prepare a range of thank you and acknowledgement letters and coordinates mailings and execution of donor stewardship correspondence including stewardship and scholarship reports and other Humber publications and communications.
  • Assist in the development of stewardship reports through information gathering and synthesizing, drafting content where required, reviewing reports and working with Major Gift partners to facilitate delivery.

Gift Processing and Major Gift Proposal Support

  • Preparation of forms related to gift processing, including: gift payment, gift confirmation, and gift agreements in support of the Director of Major Gifts
  • Assistance in preparation of major gifts proposals in Foleon, Word, PowerPoint, and/or PDF
  • Facilitation of briefing notes and packages for donors meetings that will be shared amongst internal and external stakeholders

Qualifications – External

What you bring to the role:


  • 3-year diploma/degree or equivalent in public relations, communications, administration, fundraising

Experience and Skills

  • Minimum of two years experience in not-for-profit, ideally in education or a related organization.
  • Related experience providing support in an office environment with emphasis on customer service and administrative duties and communication.
  • Strong budget & financial experience including experience with monthly financial reporting, budgets and variance analysis.
  • Experience building potential donor relationships within a reputable charity.

What’s in it for you:

  • An opportunity to have an impact with a post-secondary institution, poised to do great things.
  • Diverse, hard-working, committed team of people who care about each other.
  • Tools and technology that will allow you to succeed at your job.
  • Amazing perks
  • Highly supportive work culture

At Humber College we don’t just accept difference — we celebrate it!  Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

We thank you for your interest in working with Humber College. Only applicants selected for an interview will be contacted. Consideration for Support Staff and Academic positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity and Inclusion 

Humber College is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.


Humber College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our HR Generalists will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement 

At Humber College, all forms of discrimination and harassment are prohibited. Students and employees have the right to study, live and work in an environment that is free from discrimination and harassment. If you need assistance on concerns related to discrimination and harassment, please contact the Centre for Human Rights, Equity and Inclusion or the Office of Student Conduct at