Coordinator, Student Awards

I. JOB PURPOSE:

The Division of Advancement’s mission is to inspire and cultivate meaningful engagement and
philanthropic support to advance York University’s excellence in education, research, and community service. Under the direction of the Director of Development, Faculty of Liberal Arts & Professional Studies (LA&PS). The Coordinator, Student Awards supports LA&PS donor-funded student awards, scholarships, and bursaries, and coordinates related administration and adjudication processes and events. The coordinator will support student success in Faculty of LA&PS through the coordination and implementation of outreach opportunities and projects (such as awards promotion).
The Coordinator, Student Awards will also support the vision, mission, values, and strategic direction of the Division of Advancement’s mission and contribute to a positive, supportive, and student focused team environment of high performance, respect, trust, collaboration, continuous improvement
and embraces diversity and fosters inclusion.
II. MAJOR AREAS OF RESPONSIBILITY:
1. Student Awards, Scholarships, and Bursaries Administration
Percentage of time: 85%

A. Under the direction of the Director, supports the administration of LA&PS donor-funded
student awards (such as faculty-wide awards and the Advancing YU scholarships).
B. Supports the Dean’s Office, the Director, Students, and the Associate Director of
Advancement. Works closely with other Coordinators to organize student focused events,
including Advancing YU events and Connections Speed Mentoring events.
C. Liaises with appropriate teams (such as the LA&PS Communications) to coordinate student
focused events. Under the direction of the Director, assists with planning, development and
execution of events related to donor-funded awards within the assigned budget. Drafts plans
of action for each event for review by the Director. Coordinates event logistics related to
student engagement (such as inviting students through multiple channels and assisting with
student registration and attendance).
D. Reviews and analyzes LA&PS faculty-wide and department-specific donor-funded student
award disbursements. Provides reports and analysis as required to support annual
disbursement plans.
E. Supports the process development and implementation of donor-funded awards
administration, adjudication timelines, and guidelines for faculty-wide awards and departmentspecific awards. Communicates information as required.
2
F. Liaises with Student Financial Services (SFS) to support the administration of donor-funded
student awards, scholarships, and bursaries. Communicates process and procedures and
escalates issues when necessary.
G. Verifies accuracy of LA&PS donor-funded awards information in central system. Prepares and
submits requests for updates and changes as necessary. Partners with Student Academic
Affairs, Achievements & Awards to support administration of donor-funded awards.
H. Responds in a timely manner to in-person, phone, and email inquiries from faculty, student
and staff about donor-funded student awards, bursary applications and adjudication
processes.
I. In collaboration with LA&PS Communications & Marketing and Strategic Enrolment
Management (Recruitment) teams, verifies donor-funded awards information is accurate and
accessible (online and print) for students. Identifies and follows up on opportunities to
increase awareness among students and faculty of the range of available student awards,
including those for academic achievements and extra-curricular engagement.
J. Identifies donor-funded award adjudication and disbursement process and improvement
opportunities to the Director. Supports the implementation of approved recommendations.
K. Under the direction of the Director, facilitates completion of the necessary approvals at the
faculty level for all newly proposed donor-funded awards or proposed changes to the terms of
existing LA&PS awards, bursaries, prizes, and scholarships in accordance with Senate and
University guidelines.
L. Maintains and updates databases of LA&PS donor-funded awards information.
M. Supports the adjudicative functions of the student awards sub-committee of the Committee on Teaching, Learning & Student Success. Provides administrative support to the sub-committee,
including confirming award criteria for donor-funded awards, and liaising between the
subcommittee and the LA&PS Advancement Team.
N. Assists with the development of workshops and educational materials for students to
demonstrate ways that awards can help students strengthen their resumes and graduate
school applications, broaden networking opportunities, and forge closer ties to peers and
faculty at all stages of their academic careers.
O. Produces annual metrics and reports regarding student donor-funded awards. Uses metrics to
make recommendations for improvements.

2.General Administration
Percentage of time: 10%
A. Participates in relevant University Committees and working groups. Provides support for special, ad-hoc, or short-term working groups that relate to student donor-funded awards.
B. Provides coordination on special projects for the Office of the Dean as required.
C. Prepares and distributes documents, coordinates meetings and logistics, and takes minutes.
D. Maintains electronic files, updates databases, and online forms. Under the direction of the Director of Development, prepares the annual report and ad-hoc reports as needed. Also, prepares reports for donors regarding awards and their recipients.

3. Other duties as assigned
Percentage of time: 5%

QUALIFICATIONS:
Minimum level of formal education required:
University degree, or an equivalent of four (4) years recent relevant experience (defined as within the
last five years) working in a university setting and performing the same or similar student awards
related coordination and administrative support tasks. This education equivalency is in addition to the
experiential requirements outlined below. Specialized training in student development theory
preferred.
Minimum number of years and type of relevant work experience required:
Minimum two (2) years of recent relevant experience administering student awards. Experience in a
post-secondary setting, and experience developing and facilitating student success-focused
presentations and interactive sessions preferred. Knowledge of governance and administrative
structures is required. Knowledge of policies and procedures relating to university financial processes
is preferred. Requires experience coordinating and maintaining effective relationships with
stakeholders (including students, staff, and faculty), and experience with developing, coordinating and
implementing meetings and events.
5
Skill(s) required:
• Strong student-focused approach to service delivery, with excellent communication (verbal and
written) and presentation and facilitation skills.
• Proven ability in interpreting policies, procedures, and regulations.
• Strong relationship building and maintenance skills.
• Excellent organizational and time management skills to cope with multiple tasks and
events/meetings occurring within short and overlapping time periods.
• Ability to manage conflicting demands, able to work well and problem solve under pressure.
• Excellent written communication skills in the form of reports, presentation, minute taking, and
correspondence.
• Strong attention to detail.
• Proven knowledge of and ability to apply student development theories.
• Strong computer skills including Microsoft 365, databases, and website maintenance skills.
Demonstrated ability to safeguard confidential material.
Other:
• Demonstrated commitment to working as a team player, sharing knowledge as needed, and
fostering a positive team environment.
• Demonstrated initiative and flexibility.
• Self-motivated learner and demonstrated commitment to personal and professional development.
Demonstrated record of professionalism, good attendance, punctuality, and reliability.
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s),
or equivalencies from accredited institutions and/or international equivalents at the time of interview.

Interested candidates please apply online.