Development Assistant, Major Gifts

 

The Aga Khan Museum (AKM) connects cultures and communities through art. The Museum’s mission is to foster a greater understanding and appreciation of the contributions that Muslim civilizations have made and continue to make to world heritage.

A Toronto-based Museum, we promote pluralism through art, stories, and enlightened encounters, across cultures. Using visual and performing arts as a force for good in the world, the Museum’s ambitious vision is to promote peaceful co-existence and positive intercultural dialogue. As a global learning hub, uniquely positioned to play a pivotal role in creating connections among people and communities locally, nationally, and around the world.

The AKM is seeking an individual with experience in a fundraising set-up with exceptional planning, organization, project management, prioritization, and time-management skills to manage multiple on-going projects simultaneously in a dynamic environment.

Purpose of Position

The Aga Khan Museum has a bold vision for growth and transformation over the next ten years. The Museum has embarked on a comprehensive fundraising Campaign that will involve the Endowment, Major Gifts, Director’s Circle and ongoing annual programs.

To help achieve this vision, the Development department is looking for a dynamic Development Assistant to support the Major Gifts team.

Reporting to the Senior Development Officer or designate, the Development Assistant, Major Gifts is responsible for providing a full range of project and portfolio support to frontline fundraisers tasked with generating significant financial support for the Museum. The Development Assistant will work closely with fundraisers to ensure that the team receives the highest level of operational support possible, while overseeing the day-to-day administrative and project needs of fundraising campaigns. The role will directly support frontline fundraisers, including the Chief Development Officer, under the Endowment Campaign, Major Gifts and Director’s Circle programs.

 

This is a fast-paced and dynamic role that will support fundraising for a number of educational, research and arts programming initiatives across the Museum.

Key Responsibilities

• Supporting all aspects of prospect and pipeline management in collaboration with the Major Gifts team.
• Assisting with Prospect, Cabinet and Committee activities, including meeting arrangements, correspondence, presentations, packages and minutes.
• Maintaining and updating activities in the Museum’s CRM database and producing a variety of activity and financial reports on a regular basis.
• Assisting with Major Gifts gift processing and related financial tracking/reporting for funds, activities and campaigns.
• Providing complex calendar and event coordination support including scheduling and logistics of prospect and donor visits as well as stewardship and recognition events.
• Preparing and editing correspondence, communications, presentations and other documents for team member review.
• Proactively supporting the stewardship responsibilities of the team by assisting in coordinating and implementing individualized stewardship plans for major gift donors.
• Assembling and analyzing data to prepare reports, proposal and targeted correspondence.
• Scheduling and coordinating travel arrangements including developing itineraries and assembling travel packages.
• Creating and maintaining appropriate filing systems to ensure organization and quick retrieval of documents.
• Serving as a point of contact for the team and responding promptly and professionally to telephone and email inquiries with relevant information and materials, directing requests to other team members as required.
• Prioritizing and managing multiple projects in a timely manner, meeting deadlines and managing supplemental material required to complete projects.
• Any other tasks assigned by the line manager.

 

Qualifications & Experience:

 

• A university degree or college diploma ideally in fundraising, the arts or communication.
• A minimum of 2 years of administrative assistant experience in a work environment of similar scope. Preference will be given to individuals with previous experience in fundraising set-ups.
• Exceptional planning, organization, project management, prioritization, and time-management skills to manage multiple on-going projects simultaneously in a dynamic environment.
• Previous experience working with Senior Executives, Volunteers, Board and Committee members.
• Demonstrated experience and comfort in communicating and connecting with external stakeholders and donors.
• Experience with CRM moves management software an asset; Tessitura experience will be advantageous.
• Demonstrated expertise in verbal and written communication.
• Superior administrative and technical skills with a focus on accuracy and attention to detail.
• Ability to handle information ethically, accurately and confidentially.
• Computer literacy and competency with word-processing and spreadsheet applications, fundraising and prospect management databases, and internet skills.
• Evening and weekend work at events, performances with potential for occasional travel – flexible work hours required.
• Expressed interest in the mandate of the Museum.

Please note that the hiring salary range for this position is $42,000 – $48,000, based on experience.

 

To Apply

Please send your cover letter and resume to akm.hr@akdn.org on or before March 25, 2022. Applicants must be fully vaccinated, as defined by Public Health. The Museum will comply with its human rights obligations and accommodate applicants who are legally entitled to accommodation under the Ontario Human Rights Code.

The Museum thanks all those who apply, however only shortlisted candidates will be contacted.

Please note that the Museum is an equal opportunity employer and is committed to fair and accessible employment practices.  Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disabilities Act for applicants invited to an interview.