Job Board
AFP TorontoJob BoardDevelopment Coordinator
Veterinarians without Borders

Development Coordinator

Posted On: June 5, 2025
Closing On: June 15, 2025
Location: Remote
Effective: ASAP
Employment Type: parttime
Level: beginner
Salary Range: $28k -$35k
Website: https://www.vwb.org/site/home
File: Download

Position Summary:

We are seeking a highly organized, detail-oriented Development Coordinator to support our three-person Development team across Canada and the U.S. This critical role bridges fundraising operations and donor engagement, overseeing all gift processing, maintaining and optimizing our donor database (CRM), and supporting a small portfolio of donors. In addition, the Associate will provide administrative and logistical support to the full fundraising and communications team—ensuring high-quality proposals, reports, virtual events, and donor experiences.

This is an excellent opportunity for an early-career fundraising professional who is excited to grow their skills in donor stewardship, data management, events, and development operations in a collaborative nonprofit environment.

Key Responsibilities

Fundraising & Donor Stewardship (50%)

  • Maintain and update donor records, pledges, and recurring gift schedules in our CRM (e.g., Bloomerang), including invoicing, relationship tracking, event attendance, and interactions.
  • Monitor donation platforms to ensure timely and accurate data capture and resolve processing issues (e.g., expired credit cards, Aeroplan points, third-party platforms).
  • Coordinate tax receipts and gift acknowledgment letters, as well as thank-you touchpoints, ensuring timely and personalized donor communication.
  • Serve as the first point of contact for donor inquiries via phone or email and provide exceptional donor care.
  • Accurately process and code all donations (via Canada Helps, cheques, wire transfers, Fundraise Up, etc.) and coordinate monthly reconciliation with the Finance team.
  • Support donor proposal and stewardship report development by gathering content (impact metrics, testimonials, and photos) and preparing briefing materials for meetings.
  • Manage a small portfolio of donors, providing thoughtful touchpoints and identifying opportunities for increased engagement.
  • Support fundraising campaigns and special initiatives as needed.

Team & Organizational Administration (30%)

  • Provide cross-team administrative support, including scheduling meetings, managing calendars, preparing meeting materials, and taking minutes.
  • Compile and submit donor proposal packages and grant materials in coordination with program, communications, and finance teams.
  • Coordinate logistics for Board and committee meetings, including document preparation, record-keeping, and follow-up tasks, as requested.
  • Support the Executive Director with travel arrangements, internal communications, and special projects related to fundraising, as needed.
  • Train new staff on CRM usage and data protocols; document and update SOPs for fundraising systems.
  • Manage incoming office mail and deliveries; oversee logistical details related to grants, such as meetings and workshop coordination.

Event Coordination (20%)

  • Assist in the planning and execution of donor-facing events, particularly our signature Peer-2-Peer fundraising event – Animals & Ales – and webinars, stewardship receptions, and one-time events like World Rabies Day.
  • Maintain event websites and ensure branding and messaging align with communications strategy.
  • Manage guest lists, invitations, RSVPs, and donor follow-up in the CRM.
  • Support event marketing efforts in partnership with the Communications Manager, including Mailchimp emails, social media posts, and event materials.
  • Help implement an event communications calendar and coordinate timelines.

Qualifications

  • 2-4 years of experience in nonprofit fundraising, development operations, or a similar role.
  • Proficiency in CRM platforms (preferably Bloomerang or similar such as Salesforce, Raiser’s Edge, or DonorPerfect).
  • Experience with email marketing tools such as Mailchimp and online donation platforms such as Fundraise Up is a plus.
  • Strong attention to detail and ability to manage complex data and donor records with a high degree of accuracy.
  • Excellent organizational and time-management skills; able to juggle multiple deadlines and priorities.
  • Comfortable working both independently and collaboratively in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and Canva
  • Experience in a small-shop fundraising environment is an asset.
  • An understanding of Canadian charitable compliance regulations, including gifts of stocks, securities, and estate gifts. (preferred)
  • Exceptional written and verbal communication skills, with a donor-centered mindset.
  • Commitment to the mission and values of Veterinarians Without Borders.
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