Job Board
University of Toronto

Donor Recognition Officer

Posted On: January 5, 2023
Closing On: February 19, 2023

Location: Toronto
Employment Type: contract
Level: beginner
Salary Range: USW Pay Band 14 -- $81,000 with an annual step progression to a maximum of $103,588


About us:

The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focus on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions; creating an organization and culture that fosters diversity and inclusiveness.

Your opportunity:

The Stewardship office at the Division of University Advancement (DUA) leads the development and implementation of stewardship programs and services that seek to foster a culture of accountability, service and appreciation to the University’s donors. Our team is responsible for delivering the University’s central stewardship programs and providing support and services to divisional advancement teams, with the goal of maintaining a best-practice, industry leading program and team.

In this role, you will lead the planning and implementation of a comprehensive stewardship and recognition program for donors to the Landmark Project. Landmark is the most ambitious open-space project at the University of Toronto in the past 100 years. To date, over 3,000 alumni, staff faculty and friends have contributed close to $14 million in support of Landmark, which will transform our downtown campus into a greener and more accessible park-like setting and significantly reduce the campus’s carbon footprint.

Through strong collaboration and project management skills, you will oversee the timely and accurate delivery of over 2,500physical recognition elements across the campus landscape, ensuring a high degree of satisfaction for Landmark donors. You will foster an outstanding donor experience through consistent and meaningful interactions, communications and events. As an integrated member of the Landmark team, you will contribute to donor relations and communications activities in partnership with Annual and Leadership Giving and Advancement Communications and Marketing teams.

In this role, you will also support the Manager, Donor Recognition, and Director, Stewardship Programs and Services, in delivering DUA’s core donor recognition programs and services. This will include support for the planning and execution of major signage projects, the evaluation of new donor naming opportunities, and the management of our database of donor naming opportunities and commitments.

Your responsibilities will include:

  • Managing donor relations
  • Developing and implementing plans to support donor management and stewardship strategies and/or activities
  • Handling sensitive and/or confidential information
  • Providing feedback on the planning and implementation of fundraising campaigns
  • Writing much sensitive and complex donor-specific stewardship reports
  • Conducting complex analysis and evaluative techniques to determine trends/patterns and make recommendations to senior university officials
  • Producing complex donor reports
  • Generating reports

Essential Qualifications:

  • Bachelor’s Degree or acceptable combination of equivalent experience.
  • Minimum three (3) years relevant experience in a stewardship, preferably in an advancement or higher education setting.
  • Experience participating in or demonstrating knowledge of recognition and stewardship programs is preferred.
  • Experience in the development of donor-facing documents, drafting and editing memos, business correspondence, acknowledgements and biographical information.
  • Experience in data extraction and generation of reports.
  • Experience providing direct service or stewardship to donors, including resolution of complaints.
  • Must have strong planning, organization and follow-up skills.
  • Demonstrated ability to adhere to a high level of customer service, tact and confidentiality.
  • Demonstrated ability to manage multiple projects with competing deadlines.
  • Ability to work wellin groups within large organizations with diverse constituencies, rapidly changing priorities, and tight deadlines.
  • Demonstrated advanced knowledge and skills in MS Office, including PowerPoint, Word, Excel.
  • Knowledge of ARBOR or related donor management systems is preferred.
  • Works effectively with a diverse population of staff, volunteers, donors and external contacts with tact and diplomacy to build and maintain successful relationships
  • Ability to communicate tactfully and diplomatically and to negotiate effectively with internal or external clients on complex or sensitive issues

To be successful in this role you will be:

  • Diplomatic
  • Multi-tasker
  • Organized
  • Proactive
  • Team player

Closing Date: 01/18/2023, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget – Term (2-year term position)
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 — $81,000 with an annual step progression to a maximum of $103,588. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Communication/Media/Public Relations
Recruiter: Stefanie Latham

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact