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University of Toronto Scarborough

Donor Relations Officer

Posted On: June 8, 2022
Closing On: June 20, 2022

Location: Scarborough, Ontario
Employment Type: fulltime
Level: intermediate
Salary Range: USW Pay Band 11 -- $66,989 with an annual step progression to a maximum of $85,666. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Date Posted: 06/08/2022
Req ID: 24852
Faculty/Division: University of Toronto Scarborough
Department: UTSC: Development & Alumni Relations Office
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00051243

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Leading the fundraising and alumni relations activities for University of Toronto Scarborough, the Development & Alumni Relations Office (DARO) supports the campus and over 60,000 alumni. At this time, UTSC is undertaking an ambitious strategic plan with an approach of inspiring inclusive excellence. As we prepare for our next big challenge, DARO seeks an experienced, detail-oriented individual who exemplifies a customer-oriented, hospitality-focused approach to stakeholders.

Your opportunity:

Under the direction of the Director of Development, the incumbent supports donor recognition, stewardship activities and data analysis in the Development and Alumni Relations Office. Working closely with the advancement team, the incumbent is responsible for coordinating and implementing stewardship activities, initiatives and programs to promote the interaction and recognition of donors at all levels, with a particular focus on major gift donors.

The incumbent will also provide support to the Executive Director, Development and Alumni Relations for activities related to fostering positive relationships with prospective and existing donors including assessing needs and contributing to the implementation of plans for prospect identification, cultivation, solicitation and recognition.

Key duties include: preparing and maintaining stewardship plans; designing and implementing customized and meaningful recognition for major gift donors; conceptualizing events; and overseeing the annual donor financial reporting process.

Your responsibilities will include:

  • Researching and writing stewardship reports, cultivation material and fundraising proposals
  • Drafting donor acknowledgment and recognition communications
  • Implementing established stewardship program activities
  • Analyzing the impact of stewardship programming on fundraising initiatives
  • Providing detailed information for the development of donor relations and stewardship programs
  • Conceptualizing special events and/or functions
  • Coordinating meeting schedules, agendas, materials, action and follow-up items
  • Updating prospect databases and portfolios

Essential Qualifications:

  • Bachelor’s Degree or acceptable combination of equivalent education and experience.
  • Minimum four (4) years of recent and related experience working in advancement or related environment.
  • Demonstrated experience coordinating and implementing tailored advancements programs.
  • Experience implementing stewardship program activities.
  • Experience with information, data management and donor financial reporting.
  • Experience working with fundraising/constituent databases like ARBOR, CRM and/or Blackboard systems or comparable systems.
  • Experience writing fundraising reports and correspondence from non-template documents is critical.
  • Experience preparing reports from multiple data sources required.
  • Experience planning and organizing events.
  • Experience maintaining websites.
  • Advanced skills with Microsoft Office applications (Word, Excel, Outlook).
  • Demonstrated excellent oral and written communication skills.
  • Excellent interpersonal and relationship management skills.
  • Strong organizational, time management, project management and analytical skills.
  • Demonstrated initiative, tact, diplomacy, attention to detail and creativity.
  • Knowledge of non-profit fundraising, including stewardship, preferably in a highly complex environment within a large non-profit or higher education organization.
  • Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

To be successful in this role you will be:

  • Communicator
  • Efficient
  • Intuitive
  • Meticulous
  • Multi-tasker
  • Team player


  • This is a term position for 19 months.
  • A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 06/20/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 — $66,989 with an annual step progression to a maximum of $85,666. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, person with disabilities, and other equity deserving groups are encourage to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact