Events Coordinator
Special Events
Full-time
Covenant House helps youth ignite their potential and reclaim their lives. As Canada’s largest agency serving youth who are homeless, trafficked or at risk, we offer the widest range of 24-7 services to more than 300 young people each day.
As a national leader, we educate and advocate for long-term change to improve the lives of vulnerable youth. More than a place to stay, we provide life-changing care with unconditional love and respect. We offer housing options, health and well-being support, training and skills development, and ongoing care once youth move into the community.
As a primary self-funded agency we raise 75% of our $40 million annual operating budget.
Role Overview:
Reporting to the Events Manager, the incumbent will serve as a central support to the Events team to ensure that Covenant House Toronto events are executed seamlessly. The ideal candidate has strong attention to detail and is customer service driven. They must possess solid oral and written communication, negotiation, and interpersonal skills. This person is collaborative, self-motivated, enthusiastic and passionate about the cause. Key responsibilities pertaining to this role include:

Recognize & thank all volunteers post event

Recognize & thank all volunteers post event

Providing Event/Program Execution/Support:
o Recruit/train/steward schools to coordinate a “Sleep Out” or other fundraising events
o Act as a Liaison for the Youth Philanthropy Initiative (YPI)
o Oversees and supports the majority of 3rd party fundraisers
o Support the solicitation of celebrities
o Develop event websites and pledge pages for signature events and high performing 3rd party fundraisers
o Assists in the development and execution of event related resources, forms, signage
o Fulfill post event prizing/payments/thank yous
o Conducts tours and attends cheque presentations as assigned
o Manages event suppliers and maintain current contact list

Program Tracking and Reporting:
o Tracks event participant information, sales and completes invoicing
o Prepares all event related donations and assigns proper codes
o Keeps Raiser’s Edge database up to date by inputting & maintaining special events notes/actions

Planning and Budgeting
o Develop, and execute annual plans/strategies/tactics related to specific event/programs
o Support the development of specific annual budgets
o Responsible for management of specific budget lines within certain events
o Conducts research and makes recommendations for appropriate potential sponsors, opportunities for program enhancement, and opportunities for 3rd party participation

Volunteer Management:
o Create job descriptions for, recruits and trains event day volunteers
o Recognize & thank all volunteers post event

Qualifications, Skills:

University/college degree or equivalent in fundraising or event management
2 years’ previous work experience preferably in a non-profit environment
Experience with the Raiser’s Edge an asset
Experience with Peer-to-Peer software an asset
Proficient in Microsoft Office
Knowledge of current event marketing strategies an asset
Knowledge of issues surrounding youth homelessness an asset

What we offer:

Meaningful work
Competitive compensation
Full benefits package (Health, Dental, Vision, Personal Days, EAP, Tuition Reimbursement and more)
Paid vacation time
Employee perks

Interested candidates should submit their cover letter and resume (please include cover letter in the same document as the resume) kcleland@covenanthouse.ca no later than December 13, 2021 with the subject line: Events Coordinator Posting. Please note only those candidates selected for an interview will be contacted.
As an employer, Covenant House is committed to building an organization that reflects the diversity of our clients and the communities we serve. We encourage applications from qualified individuals who represent diverse communities. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Covenant House Policies on Accommodation, a request for accommodation will be accepted as part of Covenant House recruitment process.
To ensure the safety of our staff, youth and volunteers, Covenant House Toronto has implemented a mandatory COVID 19 Vaccination Policy in compliance with the City of Toronto. In accordance with the Ontario Human Rights Code, exemptions will only be granted to individuals based on applicable medical/religious grounds.