Title: Events Officer

Department: Community Engagement

Reports to: Senior Manager, Events

Location: 2075 Bayview Ave, North York, ON M4N 3M5

Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres impacting the lives of the more than 1.3 million patients it sees each year. Sunnybrook has ranked #2 in Canada, and #30 worldwide, in Newsweek’s annual World’s Best Hospitals 2024 list.

Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook’s world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.

We are one team in pursuit of a common purpose – to inspire lasting support for Sunnybrook – and we are guided by our values: Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.

 Position Overview

As a key member of the Events Team, the Events Officer will work closely with the Philanthropy and Stewardship teams to coordinate and implement a range of engaging donor and cultivation events. In addition, the Event Officer will support a robust portfolio of third party community fundraisers. The Event Officer will support the overall project management, coordination, execution and production of events and fundraising success. The Event Officer, will be project lead of specific donor events, and manage the relationship with key community fundraisers, offering fundraising expertise to enhance fundraising results and donor impact.

Key Duties and Responsibilities

• Collaborate with the Philanthropy and Stewardship team to execute 5-10 cultivation and stewardship events each year which engage new donors and steward existing donor relationships
• Effectively monitor project timelines to ensure event execution meets deadlines, the resources are used effectively, budget is managed properly and event implementation is successful
• Provide timely customer service and support to sponsors, donors and your team
• Work with a portfolio of third party fundraisers to manage the relationship, provide support in line with fundraising goals, demonstrate impact and steward supporters
• Provide support to your team and Senior Manager, Events with logistical support for cultivation and donor engagement events as required including data requirements, invitations, RSVPs, room layout, venue and catering requirements, technical requirements, décor, signage, volunteers, collection and reconciliation of payments and thank you letters
• Develop, steward and maintain effective relationships with key stakeholders within the Hospital, Foundation, volunteers, community groups and organizations in building awareness and retaining support
• Identify, manage and approach new event prospects and community engagement opportunities
• Represent the Foundation at internal and external events, including meetings, luncheons, and recognition activities
• Work closely with fundraisers and volunteer committees, ensuring that their skill, capabilities and strengths are recognized and maximized
• Other duties as required to support the Events team

Qualifications and Competencies

• Minimum 3-5 years of experience supporting event management, planning and execution
• Post-secondary education in Event Management or Fundraising Management or equivalent experience
• Exceptional experience leading and planning large events, donor and cultivation event experience and driving new concepts to enhance donor/client experience is considered an asset
• Demonstrated experience managing and cultivating donor/client relationships to build connection and retention
• Strong project management, leadership and time-management skills with the ability to prioritize multiple projects in a fast-paced environment
• Volunteer management experience including working with volunteer committees
• Proactive approach to continuously find new opportunities for improvement to strengthen the work done on the team
• Detail oriented with the ability to demonstrate flexibility, perseverance and integrity when completing work
• Experience working with cross functional teams, committees, and external stakeholders
• Ability to work independently and as a member of the Events team with minimal supervision
• Understanding of Raiser’s Edge is an asset

Total Rewards Package

The hiring range for this position is $70,000-80,000 per year. The salary will be determined based on the successful candidate’s years of experience, qualifications and competencies that are relevant to this position.

In addition to a competitive salary, our total rewards package includes comprehensive health and dental benefits, participation in HOOPP (Healthcare of Ontario Pension Plan), flexible work arrangements with a minimum of two (2) days in office, and learning and growth opportunities.

We thank all applicants in advance. Only those selected for an interview will be contacted.

We know that everyone’s career journey looks a bit different and experience comes in many forms. If you’re unsure whether your experience matches all of the requirements but still think this would be a great fit, we encourage you to apply.

 Sunnybrook Foundation values equity, diversity and inclusion within the workplace and is committed to fostering a work environment where employees can bring their whole selves to work, are valued for their diversity, and feel a sense of belonging.

 Sunnybrook Foundation is committed to providing accessible employment practices. If you require accommodations during any stage of the recruitment process, please advise us when submitting your application and email FoundationHR@sunnybrook.ca.