About Us

The Gilbert Centre is a community-based, not-for-profit organization that has been providing programs and services for those living with HIV/AIDS in Simcoe Muskoka for over 25 years. Once operating as the AIDS Committee of Simcoe County, in 2015 the organization changed its name to the Gilbert Centre for Social and Support Services (“the Organization”). The Organization’s mission has expanded since its inception, now providing social and support services to empower, promote health, and celebrate the lives of (1) people living with and affected by HIV and other sexually transmitted infections, and (2) individuals and families from the lesbian, gay, bisexual, transgender, queer communities in Simcoe Muskoka.

The Organization is an equal opportunity agency and encourages applications from all those who wish to apply. We especially welcome those who have lived experiences and affinities that align with our clients in order to best represent their interests, including those who live with HIV and HCV, members of the 2SLGBTQ+ community, Black, Indigenous, people of colour (BIPOC), newcomers to Canada, those who have experience with homelessness and violence, and those with disabilities.

Strategic Plan: https://gilbertcentre.ca/wp-content/uploads/2021/02/Gilbert-Centre-Strat-Plan.pdf

Annual Report: https://gilbertcentre.ca/wp-content/uploads/2021/09/Annual-Report-2020-2021.pdf

Job Summary

The Executive Director (“ED”), under the direction of the Board of Directors (“Board”), will primarily be responsible for overseeing the daily operations of the Organization. The ED is expected to create and/or enforce company-wide policies and procedures ensuring they meet or exceed compliance requirements and best practice standards. The ED will also support the development and implementation of both short and long-term tactical and strategic plans in accordance with the Organization’s vision and objectives. The ED must possess a clear and solid understanding of the issues faced by the Organization, and the ability to build and maintain lasting relationships with key external stakeholders.

The ED’s key priorities include:

● Mentor, coach, and lead the Organization’s team to ensure programming deliverables are met and departmental succession plans are in place

● Oversee and manage the Organization’s finances, grant deliverables, funder relations, and fundraising initiatives

● In collaboration with the Board, oversee the creation and execution of the Organization’s strategic plans

Job Duties

A. Leadership

● Actively engage with and energize the Organization’s volunteers, Board members, events, alumni, partnering organizations, and funders

● Build partnerships and establish relationships with funders, and political and community leaders

● Manage and coach a senior management team of three (“Senior Management”), motivating them to achieve their individual and team goals, collaborate with teams across the Organization to meet goals and contribute to an outstanding organization culture

B. Board Relations

● Develop, maintain, and support a strong Board; serve as ex-officio of each committee; seek and build Board involvement with strategic direction for ongoing local operations.

● Serve as liaison to the Board, communicating on internal and external issues that affect the Organization

C. Policy Management

● Create and/or approve Organization-wide policies and procedures, ensuring they meet or exceed compliance requirements and best practice standards

● Monitor and ensure compliance with legislation, regulations, policies, and procedures applicable to organizational operations.

D. Human Resources Management

● Oversee the implementation of the human resources policies, procedures, and practices, in collaboration with our partners at OPRAH

● Work with Senior Management to determine staffing requirements (volunteer and paid staff) for effective organizational management and program delivery

● Monitor departmental performance against goals to ensure that progress is being made and that corrective action is taken if necessary

● Counsel and provide support to the Senior Management in union negotiations, labour relations matters, and the administration of the collective agreement

● Provide leadership support to Senior Management including recruitment, retention, and performance management

E. Operational Planning and Management

● Work with Senior Management to prepare annual budgets for the Board’s approval; ensure sufficient financial resources to meet current requirements and business strategies and achieve future goals

● Oversee the planning, implementation, and evaluation of the Organization’s programs and services, in collaboration with the senior management team

● Negotiate contracts and manage vendor relationships

● Ensure that personnel, client, and volunteer files are securely stored and privacy/confidentiality is maintained

F. Financial Management

● Administer the funds of the Organization according to the approved budget, monitor the monthly cash flow of the Organization and approve expenditures within the authority delegated by the Board

● Assess and report any financial risks or changes in funding

● Ensure sound bookkeeping and accounting practices are in place and followed

● Oversee the completion of accurate financial records

● Work with the auditor to ensure a timely preparation of all financial statements and tax returns

● Monitor income/revenue sources and expenses with managers and the Board

G. Program Management

● Evaluate grant-based work plans and strategies, determining viability of changing agency initiatives

● Evaluate quality and delivery of programs annually and implement changes as needed

H. Succession Planning

● Manage a departmental succession plan to determine potential areas for employee promotion

● Create job descriptions for directors, managers, and supervisors

● Ensure all in Senior Management and management receive sufficient training to be able to run the Organization in the temporary absence of the ED

I. Community Engagement & Philanthropy

● Serve as the lead spokesperson and representative of the Organization with media, in the community, and at community events

● Act as an advocate and thought leader for issues relevant to the Organization and the people we serve

● Collaborate with community groups, agencies, government, funders, and the public on shared issues and interests and in the development of strategic partnerships

● Foster a culture of philanthropy along with the Fundraising Committee by stewarding key donors and partners

● Engage and leverage community contacts to build new revenue-generating relationships

J. Strategic Planning

● Support the development and implementation of both short and long-term tactical and strategic plans in accordance with the Organization’s vision and objectives

● Evaluate current business strategies, determining viability of changing management initiatives

● Work alongside the Board on the development of the Organization’s Strategic Plan

K. Health and Safety & Risk Management

● Ensure the Organization is in compliance with the Ontario Occupational Health and Safety Act

● Identify and evaluate the risks to the Organization’s clients, staff, management, volunteers, property, finances, goodwill, and image, and implement measures to control risks

Job Requirements

● Progressive senior leadership experience in the not-for-profit sector, ideally within a social service delivery setting. Knowledge and/or experience working with the populations served by the Organization is an asset

● Highly developed skills in governance, strategic planning and the oversight of operations and staff

● Experience working with a Board within a Board Governance model

● Excellent people management skills with the ability to develop positive relationships with staff and a track record of building collaborative and integrated work cultures and teams.

● Experience leading in a unionized environment with knowledge and sensitivity regarding collective agreements is an asset

● Ability to identify, manage, and report on organizational risk

● Effective leadership skills with a well-defined sense of diplomacy, including solid negotiation, conflict resolution skills

● Experience creating an inclusive workplace that values diversity, equality, and inclusion

● Strong oral presentation and written communication skills with the ability to engage diverse internal and external audiences.

Education Requirements

● Undergraduate and/or graduate degree in business administration, human resources, organizational management, or related field is an asset

● Combination of education, training, life experiences and expertise working in a non-profit environment

● Demonstrated ongoing professional development

● CFRE designation is an asset

Application Details

Please submit your resume and cover letter by March 3, 2023 to the attention of Jessica Mor (she/her), Board Chair at board@gilbertcentre.ca