Job Board
Sunnybrook Foundation

Philanthropy Coordinator

Posted On: May 30, 2022
Closing On: June 9, 2022

Location: 2075 Bayview Avenue, Toronto, ON M4N 3M5
Effective: ASAP
Employment Type: fulltime
Level: beginner
Salary Range: $50,000 - $55,000

Title: Philanthropy Coordinator

Department: Advancement

Reports to: Philanthropy Director (and/or Executive Director)

Sunnybrook is a premier academic health sciences centre, fully affiliated with the University of Toronto, with a vision to invent the future of health care. Our mission is to care for our patients and their families when it matters most.

From our beginnings as a hospital for Canadian veterans, Sunnybrook has flourished into a fully affiliated teaching hospital of the University of Toronto, evolving to meet the needs of our growing community. Today, with 1.3 million patient visits each year, Sunnybrook has established itself across three campuses and is home to Canada’s largest trauma centre.

Our five strategic areas of focus are:

  • Cancer
  • Heart and vascular
  • High risk maternal and newborn
  • Image guided brain therapies
  • Trauma

Position Description

The Philanthropy Coordinator will provide the highest level of administrative support to the philanthropy team. The Philanthropy Coordinator will monitor and assist with all activities of their assigned team members, primarily focused on the cultivation, solicitation and stewardship of major gift donors and management of the assigned hospital Program area(s). The role requires considerable confidentiality, initiative, tact, and mature and independent judgement.

Accountabilities and Responsibilities

  1. Team Support
  • Assist philanthropy director with meeting arrangement, which could include internal colleagues, donors and hospital leaders;
  • Coordinate and execute meeting logistics and preparation of meeting materials including briefing notes, presentations, reports and other materials as required;
  • Provide first point of contact for donors, physicians and others seeking information regarding giving to Sunnybrook Foundation;
  • Assist in organizing, coordinating and managing donor and volunteer events and tours;
  • Monitor donor activity, ensuring contact reports, coding, and follow-up actions are recorded and completed;
  • Represent team on projects and committees as assigned;
  • Supports the development and implementation of team initiatives that advance the team’s annual and long-term strategic goals.
  • Develops and maintains understanding of team processes and processes for working with other teams in the Foundation.
  • Participates in on-going fundraising planning, practice and process development.
  1. Donor and Gift Data Management
  • Develops and maintains a deep understanding and expertise in the use of the Foundation’s donor database SunRay (RE) and corporate intranet Digital Edge, and acts as a team champion for both. Duties may include training team members, generating queries, compiling lists, and analyzing fundraiser movements. Process major gifts including new pledges, pledge payments and one-time gifts;
  • Perform all data-entry, coding, uploading and filing and information management pertaining to the philanthropy director activities;
  • Regularly maintain and update donor records;
  • Regularly monitor major gift reports to ensure accuracy of pipeline and metrics.
  1. Donor Support
  • Ensures that appropriate donor cultivation, acknowledgement and stewardship activities are in place and executed. This may involve direct interaction with donors and other internal and external partners;
  • Supports the execution of donor agreement fulfillment, pledge fulfillment and stewardship activities;
  • Assists in organizing, coordinating and managing donor cultivation and stewardship events and tours;
  • Reviews lists for mailings, special email announcements, event invitations etc.;
  • Books and coordinates annual stewardship update meetings for major donors.

Skills and abilities required:

  • Excellent oral and written communication skills
  • Detail oriented with a high degree of accuracy
  • Highly organized and flexible with the ability to manage multiple priorities, tasks and relationships in a fast-paced professional environment
  • Self-directed and able to complete projects with limited supervision
  • Maintains confidentiality without exception
  • Proven ability to plan and coordinate a full range of informal and formal, small and large meetings and events
  • Proven ability to handle sensitive and confidential situations, demonstrate poise, tact and diplomacy
  • Analytical and problem solving skills and proven ability to research and summarize information
  • Proven ability to provide excellent client service
  • Ability to prioritize a diverse workload

Position Requirements:

  • College or university degree or equivalent experience
  • One or two years of related work experience preferred
  • Advanced knowledge of Microsoft Office software suite including Outlook or similar scheduling software
  • Knowledge of Raiser’s Edge an asset
  • Customer service experience in a professional environment

To Apply:

If you would like to apply for this role, please send a cover letter and a current resume listing your qualifications and experience by June 9, 2022 to

​Please quote Philanthropy Coordinator in the subject line of your e-mail. We thank all applicants in advance. Only those selected for an interview will be contacted.

Sunnybrook Foundation is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodations for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Foundation is strongly committed to equity, diversity and inclusion within its community and encourages all applicants including but not limited to: Indigenous, Black and other racialized persons, all religions, cultures, and ethnicities, persons with disabilities, LGBTQ2S+ persons and persons of any gender identity and sexual orientation, and everyone who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.​