Job Board
University of Toronto

Prospect Management Analyst

Posted On: January 19, 2022
Closing On: February 1, 2022

Location: Toronto
Effective: ASAP
Employment Type: fulltime
Level: intermediate
Salary Range: $62,464 with an annual step progression to a maximum of $79,879

Date Posted: 01/18/2022
Req ID: 19184
Faculty/Division: VP – Division of University Advancement
Department: Divisional Relations
Campus: St. George (Downtown Toronto)


About us:

The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focus on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions; creating an organization and culture that fosters diversity and inclusiveness.

Your opportunity:

The Prospect Management team within DUA guides the management and analysis of prospect portfolios with the aim of enabling high performance of individual gift officers, growing the size and quality of solicitation pipelines across all programs and divisions, and growing overall University fundraising results. We hire outstanding people from a variety of backgrounds and currently seek a Prospect Management Analyst to join our diverse group of talent.

Under the general direction of the Manager, Prospect Management, the Prospect Management Analyst has primary responsibility for the daily management and oversight of the Division of University Advancement’s prospect management and major gift fundraising tracking activities contained within ARBOR as well as other documents, systems and processes necessary to maintain effective and efficient operation of the prospect management program. The position supports and monitors relationships between prospective donors and the University of Toronto.

The Prospect Management Analyst provides management with accurate historical records of the University’s relationship with a donor, as well as future plans; coordinates development efforts; manages prospects through the development cycle; provides data and reports which inform the performance measurement program associated with the University’s prospect management system.

The incumbent has responsibility for the maintenance, monitoring and continuing operation of the prospect management system. The incumbent plays a critical role in analyzing prospect portfolios and providing accurate records regarding the status of the portfolios, contacts, movement through solicitation cycles, and related prospecting activity.

Through the work of the Prospect Management Analyst, all fundraising units have a shared responsibility for the appropriate use of the prospect management system and are able to access and use the system effectively to manage and monitor their program’s activities. Policies and procedures are uniformly understood and adhered to within the division.

Your responsibilities will include:

  • Acting as the first point of contact for general enquiries.
  • Advising on strategies for potential major donor prospects.
  • Training end-users on procedures and guidelines and support.
  • Providing consultative advice on data requirements and on prospect management coding best practices.
  • Generating reports.
  • Disseminating data reports.
  • Running queries to gather data.
  • Producing complex statistical information.

Essential Qualifications:

  • Bachelor’s degree in library sciences, liberal arts, information management, business or a related field, or an equivalent combination of education and experience.
  • Minimum three years in an administrative capacity, with a minimum of two or more years of experience in advancement/fundraising preferred.
  • Experience with comprehensive contact management systems such as Arbor, Blackbaud (or related prospect management software) is preferred.
  • Experience must include prospect management/tracking, with prospect research experience desirable, preferably in an academic environment.
  • Superior computer skills and analysing data within a complex CRM database.
  • Additional skills include a strong working knowledge of word processing and advanced fluency in spreadsheet manipulation.
  • Proven training and coaching skills and the ability to collaborate effectively within a team and with colleagues to achieve specific goals.
  • Demonstrated written and verbal communications skills including strong editing, spelling and grammar skills, as well as the ability to clearly communicate ideas and explain procedures.
  • Strong organizational and time management skills with the ability to self-motivate, and handle multiple and competing projects under minimal supervision.
  • Strong analytical skills.
  • Strong customer service orientation and the ability to interact with a diverse group of persons.
  • Demonstrated appreciation for and attention to detailed work.
  • Must be able to maintain strict confidentiality.
  • Knowledge of and commitment to professional ethics and appropriate guidelines and policies.

To be successful in this role you will be:

  • Diplomatic
  • Organized
  • Problem solver
  • Team player

Closing Date: 02/01/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 — $62,464 with an annual step progression to a maximum of $79,879. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

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