Job Board
The Bishop Strachan School

Research and Database Co-ordinator

Posted On: February 9, 2022
Closing On: February 28, 2022

Location: Toronto, ON
Effective: Immediately
Employment Type: contract
Level: beginner
Salary Range: $50,000-$60,000

File: Download

The Bishop Strachan School (“BSS”) is an undisputed leader in girls’ education. It is within this
dynamic, creative and nurturing setting that girls acquire the academic tools, the life skills and the
personal confidence to become tomorrow’s leaders. BSS is a leading-edge, year-round, day and boarding school for girls, located in mid-town Toronto, with a student population of 900 JK to Grade 12 students. BSS prepares its students to meet the challenges of tomorrow’s world by focusing on the whole girl – her development in academics, athletics and the arts, as well as her social, emotional, spiritual and physical well-being. At BSS, girls are given the space, the encouragement and the tools to pursue all of their dreams.

To support our mission of providing our students with the best educational experience, we strive for excellence in every facet of the organization – including providing a stimulating, creative and lively work environment that attracts the best staff and faculty. We are seeking exceptional candidates to fill the position of:
Research & Database Co-ordinator
Summary of Position:
Reporting to the Manager, Advancement Services, the Research and Database Co-ordinator manages key information and database functions in the Advancement department in support of the school’s annual fundraising goals. The Co-ordinator will develop and maintain a robust pipeline of well-researched prospects, and is responsible for ensuring the integrity of the constituent and gift data housed in Raiser’s Edge. The Co-ordinator will analyze data and provide critical support for the effective formation and execution of annual fundraising strategies and reporting metrics. The Co-ordinator works in a procedural, consensus-building manner with the BSS community in keeping with the school’s vision, mission and values.
Duties and Responsibilities:
Prospect Research & Pipeline Development
● Ensure pipeline and portfolios are robust and contain strong viable prospects and are supported by a continual flow of newly identified and effectively rated prospective donors
● Together with the Manager, Advancement Services, design, develop and implement policies,
procedures and system for effective moves management of donors
● Ensure research deliverables are provided in a timely manner to fundraising teams to support
fundraising & engagement activities
● Conducts regular review and analysis of data to assess annual or major giving potential of various constituent groups and prospect identification

Database Management
● Supports the Manager, Advancement Services with database administration and maintenance
including designing and implementing protocols and training staff
● Creates reports and dashboards needed by fundraisers and executive leadership team to manage their portfolios and track progress against revenue and activity goals
● Assists with creating and monitoring systems for gift processing, working cross-functionally with
Finance and fundraising colleagues
● Manages gift entry and processing work (including acknowledgment letters, tax receipts and
reconciliation of bank deposits with Raiser’s Edge) to ensure it is accurate and timely, working
with a third party and/or producing in-house when necessary
● Produces and circulates 3-Month Pledge Report and the Stewardship Tracker as needed
● Creates and distributes pledge reminders as appropriate
● Updates weekly Gift and Stewardship Tracker for review by Stewardship and Development team
● Handles bank deposits, as needed

Fundraising & Engagement Support
● Works collaboratively with the Director of Annual Giving and the Manager, Advancement
Services to develop data segmentation reports and mailing lists for phone, direct mail, and
web/digital/online giving channels
● Prepares requested queries and data pulls (e.g., class lists, event invites, volunteer lists)
● Updates Events and Engagement Metrics for prospect cultivation
● With the Director, Annual Giving, manages appeal code reporting and constituent-based
reporting and coordinates data and technology requirements for digital appeals

Data Analytics
● Utilizes data and reporting information to strategically enhance annual fundraising and marketing efforts
● Analyzes donor trends, including average gift, repeat giving, designation rates, and affinity group giving to inform fundraising strategy

● Embeds diversity, equity, inclusion, and belonging values into all activities
● Commits to the Staff Growth and Evaluation Process
● Other related responsibilities as assigned

Skills, Experience and Attributes Include:
● Bachelor’s degree or community college diploma
● A minimum of three years’ experience in a relational database environment; Raiser’s Edge
experience required
● Experience in prospect research and moves management process
● Familiarity with the Volunteer and Prospect Modules in RE a plus
● Successful experience in developing, directing and managing multiple projects and implementing strategic program goals
● Familiarity with relational databases and ability to design reports from databases
● Demonstrated ability to use advanced computer functions
● Demonstrated advanced knowledge of MS Office esp. Excel and Google Suite
● Demonstrated experience monitoring data interfaces, data transfer and data manipulation
● Ability to proactively explore alternate approaches, identify problems, and seek solutions
● Demonstrates data validation, importing, and exporting of data
● Ability to work independently as well as within a team environment
● Ability to handle multiple priorities and meet deadlines with flexibility and good humor
● Ability to maintain confidentiality and exercise considerable judgment, tact, and discretion while
working with sensitive and confidential information
● Exceptional organizational skills with the demonstrated ability to handle a high volume of work,
changing priorities and competing deadlines
● Strong interpersonal skills

Interested applicants should forward a cover letter and resume to Human Resources at The Bishop Strachan School by email to, indicating the job title in the subject line.
The Bishop Strachan School has a mandatory COVID-19 vaccine policy in place for employees and students, unless official documentation of a human rights exemption is provided and can be

We thank all candidates in advance.
We will, however, contact only those selected for an interview.
We believe that diversity in our School fosters a rich, inclusive and creative environment.
We are actively engaged in building a more diverse school and
encourage all qualified applicants to apply.
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