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Senior PPH Assistant (Stewardship and Administrative Coordination)

Posted On: May 16, 2022
Closing On: June 6, 2022

Location: Toronto
Employment Type: fulltime
Level: beginner
Salary Range: CAD $ 3,730 - CAD $ 4,250

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  • Internal / External Vacancy Notice
    Senior PPH Assistant (Stewardship and Administrative Coordination)
    Location: PSP Toronto
    Application deadline: 06 June 2022
    Type of contract:
    Duration: UNOPS 01 July – 31 December 2022 (continuous contract)
    Expected start date: July 2022
    Vacancy number: CANTO/PSP/VN/22-022
    1.General Background
    The United Nations Refugee Agency (UNHCR) is the world’s leading not-for-profit organization in helping and protecting the millions of people forced to flee their homes because of violence, conflict, and persecution. We deliver life-saving assistance, including shelter, food and water while also safeguarding fundamental human rights, safety, and dignity.
    Our Canadian office is part of a global network that works in 130 countries, protecting over 70 million people. We were founded in 1950 as part of the United Nations effort to help people displaced by World War II. Since then, we have been on the ground helping over 70 million people forced to leave their homes and have even received two Nobel Prizes for our work.
    We are passionate about the people we help—and the amazing team of people who work for us. We thrive on excellence, integrity, and respect for diversity. Our culture is dynamic, results-oriented and focused on change, ready to tackle the latest global humanitarian crisis. You will be part of a newly growing team that—due to a significant revitalization process—is set for transformational growth. We need someone who is not only ready to jump in at the start of this journey, but has the skills, energy, and creativity to help shape what comes next.
    2.Purpose and Scope of Assignment
    Reporting to the Associate PPH Officer, the Senior PPH Assistant be supporting the PPH PSP team by managing the stewardship process and activities for the team. One other key responsibility for this role is the management of the administrative and finance management as it related to revenue, expenses and reporting for PPH.
    Duties and responsibilities:
    •Management of stewardship process includes:•Drafting stewardship report for $100K+ donors tightly earmarked funds)•Drafting stewardship report for $10K+ donors (broadly earmarked + UNR)            •Prepare donor impact report and newsletter letters to be mailed out to all PPH donors                            •Draft and mail out thank you/acknowledgment letters                                                                              •Prepare stewardship briefs to share with PSP team                                                                                            •Pull data records due for stewardship reporting                                                                                              •Coordinate with PSU in preparation for donor reporting                                                                                •Coordinate with recognition coordinator in scheduling key stewardship activities as it relates to donor recognition
    •Prepare stewardship calendar
    •Track stewardship actions and activities in the database
    •Organize stewardship events for PPH donors
    •Provide update information to existing and new Donor Advised
    •Fund organizations
    Administration & Operation support
    •PPH revenue and expense tracking•Online gift tracking•Key partnership gift tracking – Lifeworks online/employee giving•Prepare earmarking table and submission•Coordinate with HR/Finance invoice submission•PPH donor gifts inventory•Work closely with Database Associate on gift coding•Focal point for Deloitte Campaign support and donor record uploads•Coordinate office needs for the PPH team with the support of HR/Admin
    Due Diligence and Partner Proposals includes
    •Conduct prospect research
    •Complete and submit due diligence and partnership proposals
    •DD report tracking
    Planned Giving program support include
    •Draft acknowledgement letters
    •Support Asst. PSP PG Officer with estate administration (filing, record keeping and data management) 3.Monitoring and Progress Control
    •The individual will be asked to participate in a goal setting exercise towards the end of the previousyear (when applicable), with the supervisor which is the Associate PPH Officer
    •Review of progression of goals will be conducted on a quarterly basis
    •Annual performance review will also be conducted as a end of the year process
    4.Qualifications and Experience
    •High school Diploma and Bachelor degree an asset
    b.Work Experience
    •Minimum 3 years work experience in the field of administration and private sector fundraising combined
    c. Key Competencies
    • Fluent in English, communicates well with the general public, is customer service-oriented
    • Experience in developing and stewardship relationships with corporation, foundations and major donors in a non-profit organization
    • Excellent knowledge of MS Word, Excel and PowerPoint
    • Has a strong aptitude for numbers
    • Must be eligible to work in Canada
    5. Additional information:
    a. Approximate net monthly salary range: CAD $ 3,730 – CAD $ 4,250
    • The final salary step within this range is determined based on experience and education following the established criteria for step allocation.
    • Tax payment will be under the direct responsibility of the contractor. UNOPS contracts are not tax exempted
    b. Benefits:
    • 2.5 annual leave days accumulative and 2 sick leave days per month in addition to UN statutory holidays.
    c. Recruitment process:
    • 4 – 6 weeks
    • PSP Toronto office is located at Midtown Toronto.
    • Due to the current situation, the interview and written test are conducted remotely.
    d. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
    To apply for this position, please send a cover letter and the Personal History/Supplementary forms to with “CANTO/PSP/VN/22-022– Senior PPH Assistant (Stewardship and Administrative Coordinator)” in the subject line.
    To access forms, please visit our website
    Application without personal history form will not be reviewed.
    Please note that the receipt of applications will not be acknowledged and only short-listed candidates will be contacted for interview.