Stewardship Officer, Events

About us

UHN Foundation raises funds for research, education and the enhancement of patient care at Toronto General Hospital, Toronto Western Hospital and Toronto Rehabilitation Institute as well as their respective research arms (Krembil Research Institute, McEwen Stem Cell Institute, Toronto General Hospital Research Institute and KITE) and the Michener Institute of Education at UHN. The Hospitals and the Research Institutes are members of University Health Network (UHN), which also includes Princess Margaret Cancer Centre. UHN is a major landmark in Canada´s healthcare system and a teaching hospital of the University of Toronto. Building on the strengths of this remarkable hospital network, the organization brings together the talent and resources that make it an international leader in healthcare. Toronto General Hospital is ranked #3 on the list of the World’s Best Hospitals, the only Canadian hospital to be included in the top 10. Additionally, for the twelfth year in a row, UHN is ranked #1 in the list of Canada’s Top 40 Research Hospitals. The Foundation´s vision and mission is to enable global leadership and innovation in health by developing strong relationships with UHN stakeholders. We are committed to supporting UHN’s vision to create a healthier world by embodying our values of integrity, accountability, collaboration and inclusion.

We are looking to grow our Stewardship team to continue the important work of acknowledging, recognizing and reporting back to donors on the meaningful gifts they give, ensuring that they feel appreciated and thanked for their support, along with being well informed about the impact of their gifts.

Position summary

In support of UHN Foundation’s strategic plan and vision, you be responsible for administering, coordinating and fulfilling various aspects of the Stewardship Program, primarily with the organization of a variety of recognition and cultivation events. These events recognize and engage donors at the $100,000+ giving level and include but are not limited to annual Awards, Centre openings, tours, Chair/Professorship/Fellowship celebrations, space dedications, plaque unveilings, recognition society specific events, annual lunches / dinners and virtual/livestream programming.

You are an energetic, versatile, team player with excellent interpersonal skills, who is able to manage multiple priorities, enjoys the challenge of working in a vigorous, successful fundraising environment and is able to carry out a wide range of assigned duties and tasks.

You possess strong administrative, prioritizing and organizational/project management skills to track, report, monitor and complete assigned Stewardship activities and tasks. You also have a demonstrated ability to juggle competing priorities and deadlines while consistently delivering high-quality work.

Responsibilities

• Manage the organization of numerous stewardship and cultivation events – tasks may include but are not limited to: venue bookings, creating and sending invitations, coordinating catering requirements, parking/travel arrangements, booking audiovisual requirements, liaising with UHN clinicians / researchers and other UHN senior leadership, draft event agendas/programs, materials, booking speakers, requesting speaking notes, creation/organization of donor gifts/take aways
• Manage on-site event logistics that may include but are not limited to; room set-up, guest greetings, vendor coordinator, presentation management, room clean up etc.
• Manage the follow-up from Stewardship events i.e. drafting thank you notes and emails, preparing photo books for donors, updating relevant database coding etc.
• Oversee all logistics involved with the Annual Nursing Awards, which additionally include: ensuring appropriate denominations of awards based on current fund balances, updating award terms of reference to reflect donor needs, communicating with award recipients, preparing and sending donor and recipient bios, preparing and/or coordinating certificates, event program, speaking materials and stewardship reports; ensure donor records are updated in Raisers Edge.
• Ensure that all relevant data/actions are entered/coded in Raiser’s Edge in a timely manner.
• Provide support and general administration as requested by the Vice President, Stewardship on various activities and initiatives Prepare expense forms, electronic transfer form documentation, procurement card submission and other administrative documentation, as required.
• Perform other duties consistent with the job classification, as required.
• Build strong relationships with internal and external stakeholders as required.
• Support the Foundation’s strategic plan and vision and uphold the Foundation’s values of collaboration, accountability, inclusion and integrity

Experience

• University degree / college graduate diploma
• Minimum 3 years event coordination experience
• Experience working in a health care environment or not-for-profit environment an asset
• Highly proficient in the use of all corporate productivity tools including Excel, Word, PowerPoint, SharePoint, Zoom, Teams, Canva, monday.com and Slack
• Ability to manage multiple projects with tight deadlines Strong organizational and analytical skills
• Evidence of leadership and initiative, tact, diplomacy, attention to detail, and creativity
• Exceptional written and oral communication skills with a strong attention to detail and aptitude for engaging donors
• Proven ability to work independently as well as to work effectively with a diverse group of donors, volunteers and staff Ability to work in a hectic and results-oriented environment
• Knowledge of Raiser’s Edge or other donor database management systems considered an asset

Work environment

• Fast-paced, service and results oriented environment
• Occasional work required outside of regular 9 am – 5 pm work hours to attend and execute events
• The Foundation has a hybrid work model. Staff will be required to have a safe home office set-up 2-3 days per week and will be in office for 2-3 days per week, (specifics to be planned with your manager)
• Ability to work cooperatively with colleagues in all positions throughout the Foundation
• Shared commitment and support of the overall Foundation goals

University Health Network thanks all applicants; however, only those selected for an interview will be contacted. UHN has a diverse workforce and is an equal-opportunity employer.