Development Coordinator
Job Summary
Black Opportunity Fund is seeking a passionate, relationship-oriented, and highly motivated Development Coordinator to help advance our fundraising efforts and deepen engagement with the donors, partners, and supporters who make our work possible. This is an exciting opportunity for an emerging fundraising professional who is inspired by our mission and eager to play a meaningful role in mobilizing resources and support for Black communities across Canada.
Reporting to the Associate Director, Development, the Development Coordinator provides administrative, operational, stewardship, and database support to advance Black Opportunity Fund’s fundraising goals. This foundational role supports donor engagement, maintains accurate donor and prospect records, coordinates fundraising materials and submissions, and helps ensure proposals, reports, stewardship commitments, and other fundraising activities are completed accurately and on time. The successful candidate will be highly organized, detail-oriented, proactive, and committed to delivering an exceptional donor experience.
About Black Opportunity Fund
BOF is a community-led, registered Canadian charitable organization working to advance social and economic opportunities for Black communities across Canada. Through collaboration with donors, partners, businesses, nonprofit organizations, and community leaders, we invest in initiatives that create lasting and meaningful impact.
Key Responsibilities
Working in a dynamic and collaborative environment, the Development Coordinator’s primary responsibilities will include, but are not limited to, the following:
Fundraising and Revenue Generation Support
- Support the preparation of donor briefing materials, prospect profiles, solicitation packages, presentations, donor correspondence, pledge documentation, acknowledgement letters, and other fundraising materials.
- Coordinate the preparation and submission of grant applications, sponsorship requests, and funding proposals.
- Maintain proposal schedules and track application deadlines, reporting requirements, stewardship commitments, and other funder deliverables.
- Conduct preliminary prospect research and compile relevant background information to support donor identification, cultivation, solicitation, and stewardship strategies.
- Assist with fundraising campaigns by tracking activities, preparing materials, maintaining documentation, and coordinating follow-up.
- Support the Associate Director, Development in preparing for donor, prospect, funder, and partner meetings.
Donor Stewardship and Experience
- Support meaningful donor stewardship through timely acknowledgement correspondence, stewardship calls, donor communications, and other engagement activities.
- Respond to inquiries from donors, prospective donors, and community partners with professionalism and care, ensuring requests are addressed or directed appropriately.
- Coordinate donor recognition and stewardship initiatives, including digital and print recognition, donor events, communications, and other recognition activities.
- Track stewardship activities, donor preferences, recognition commitments, and follow-up requirements to support a consistent and personalized donor experience.
- Support the preparation and distribution of donor impact updates, reports, and other stewardship materials.
- Maintain Development records and supporting documentation for gifts and pledges, and coordinate timely donor acknowledgements.
Database and Fundraising Operations
- Maintain accurate and complete donor and prospect records in Raiser’s Edge, including contact information, relationships, interactions, actions, proposals, pledges, preferences, and other fundraising activities.
- Enter and update donor and prospect information accurately and promptly in accordance with BOF’s data standards and business rules.
- Generate donor reports, email lists, dashboards, pipeline reports, and fundraising metrics to support donor strategies, campaigns, leadership updates, and decision-making.
- Support the tracking of prospects through the donor journey, including identification, qualification, cultivation, solicitation, and stewardship.
- Identify and help resolve incomplete, duplicate, or inconsistent donor and prospect records.
- Maintain organized records of donor interactions, fundraising activity, commitments, and required follow-up.
- Protect donor confidentiality and support compliance with BOF’s privacy requirements, data standards, and applicable policies.
Administrative and Development Coordination
- Provide administrative and logistical support for donor meetings, visits, events, fundraising campaigns, and other Development activities.
- Coordinate calendars, meetings, donor visits, correspondence, and travel arrangements in support of fundraising activities.
- Prepare meeting agendas, briefing materials, presentations, minutes, and follow-up action items.
- Maintain organized electronic records for proposals, donor correspondence, agreements, stewardship materials, and other Development documentation.
- Track Development deadlines, deliverables, and action items, and support timely follow-up.
- Support coordination across Development, Finance, Programs, Communications, and other internal teams to help ensure fundraising activities and donor commitments are completed effectively.
- Undertake special projects and other related duties in support of BOF’s fundraising and organizational priorities.
Core Competencies
- Highly organized and service-oriented, with a commitment to producing accurate, timely, and thoughtful work.
- Proactive and dependable, with a high degree of initiative, sound judgment, and a willingness to learn.
- Strong administrative and project coordination skills, with exceptional attention to detail.
- Ability to manage multiple priorities, deadlines, and follow-up requirements in a fast-paced environment.
- Excellent written and verbal communication skills, with the ability to communicate professionally and thoughtfully with donors, partners, colleagues, and other stakeholders.
- Strong interpersonal and problem-solving skills, with a collaborative approach.
- Ability to handle confidential and sensitive donor information with discretion.
- Commitment to delivering an exceptional donor experience through responsive communication, accurate data, and consistent follow-up.
- Commitment to Black Opportunity Fund’s mission and to advancing social and economic opportunities for Black communities across Canada.
Qualifications & Experience
- Post-secondary education in business, communications, fundraising, nonprofit management, public relations, or a related discipline, or an equivalent combination of education and relevant experience.
- Previous experience supporting fundraising, donor relations, fundraising operations, campaigns, proposals, or stewardship activities.
- Experience maintaining accurate and detailed donor, prospect, or stakeholder records.
- Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and related productivity tools.
- Experience using fundraising database software, such as Raiser’s Edge, is considered an asset.
- Familiarity with artificial intelligence tools and an interest in using emerging technologies to support productivity, research, communications, and administrative processes is considered an asset.
- Bilingualism in English and French is considered an asset.
Work Environment
This is a hybrid position based in Toronto, Ontario, with an expectation of working in the office two days per week. The role operates in a fast-paced, collaborative environment and may require occasional flexibility to support meetings, events, deadlines, and organizational priorities.
Equity, Diversity, Inclusion and Accommodation
Black Opportunity Fund is committed to fostering a collegial work culture grounded in equity, diversity, inclusion, accessibility, and respect. We strive to build a team that reflects the diversity of the communities we work with and serve.
How to Apply
BOF welcomes applications from candidates who would contribute to the diversity of our organization and encourages applications from Black, Indigenous, and racialized people, women, persons with disabilities, and people of diverse sexual orientations, gender identities, and lived experiences.
Accommodation is available upon request for candidates participating in all stages of the recruitment and selection process.
Interested candidates are invited to submit a resume and cover letter as a single PDF file outlining their interest in the role and alignment with BOF’s mission to BOF_HR@blackopportunityfund.org. Please include REQ-2026-015 in the subject line.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring team.