Job Board

PPH Associate JR2437705

Posted On: March 25, 2024
Closing On: April 1, 2024

Location: Toronto, Ontario
Employment Type: fulltime
Level: beginner
Salary Range: CAD$ 73,097 – 87,594 Gross/Annual



Staff Member / Affiliate Type

General Service


Temporary > Temporary Assignment/ Appointment

Hardship Level

H (no hardship)

Family Type


Standard Job Description

PPH Associate

Organizational Setting and Work Relationships
The Private Sector Partnerships Service (PSP) sits within UNHCR’s Division of External Relations (DER) and is responsible for mobilizing resources for refugees from the private sector. UNHCR has developed a Private Sector Fundraising Strategy 2018-2025 which has the ambition of growing PSP into a service capable of generating $1 Billion annually and identifies priority fundraising markets and regions.

As part of this strategy, and in order to achieve the ambitious objectives of mobilizing necessary resources for UNHCR, colleagues working in the sphere of Private Partnerships and Philanthropy (PPH) mainly focus on developing and strengthening long-term partnerships with companies, foundations and private philanthropists (‘PPH donors’). As part of a wider fundraising team, the primary role of PPH colleagues is to seek various forms of support from PPH donors: securing funding for UNHCR programmes and projects will be considered priority, but the work also includes leveraging the capacities of these partnerships beyond funding, in order to build long-lasting holistic partnerships bringing various forms of support to UNHCR and to persons of concern (POC), such as advocacy, visibility, expertise, innovation and public engagement.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

– As delegated by the supervisor, support the outreach to and engagement of PPH donors, and all activities relevant for the acquisition and strengthening of relationships with them, depending on the local market and philanthropic landscape.
– Support donor cultivation and stewardship by drafting and/or adapting compelling proposals, reports, fact sheets and other materials targeting PPH donors, in close collaboration with PSP’s global teams.
– Contribute to the strategic development of UNHCR’s engagement with the private sector.
– Prepare the necessary research and materials for meetings with prospects and donor partners and follow up with supervisor and concerned staff on meeting outcomes and due tasks.
– Support the development of donor/partner recognition and acknowledgment tools for donor partners, including. providing support with video production, press releases / conferences, and social media visibility.
– Draft letters, project concept notes, proposals, and progress reports.
– Research, archive and maintain information on donor partners and new prospects, including keeping up to date biographical information, key philanthropic activities, up to date capital information, moves and actions plans (cultivation plans), tasks and events.
– Use Salesforce database to monitor PPH activity; and support the maintenance of up-to-date records of partnerships and relationships, including tracking income raised, keeping internal calendars and plans updated, and supporting on data entry and maintenance on Salesforce.
– Undertake ongoing research and data collection to identify new prospects, highlight potential priority prospects and thus build a prospect pipeline, and support programmes to inform and recruit prospects and supporters.
– Keep informed about the local fundraising and business environment, fundraising best practices, and about issues related to humanitarian and development work which might have an impact on PPH activities, and escalate to the supervisor if needed;
– Research and monitor opportunities, and build up a calendar of deadlines and criteria ensuring that all information is captured and shared with the PPH team so that opportunities can be leveraged.
– Assist with fundraising for emergencies by supporting the development of initiatives targeting PPH donors.
– Comply with UNHCR Due Diligence Procedures, help preparing compliance screening reports for submission to PSP’s global team.
– Support the consolidation of data and information for financial reports and presentations on income, expenditure and budgets, and similar reporting requirements.
– Support the development of private sector engagement activities and tools, including through legacies, cause-related marketing, employee engagement and other activities targeting different types of PPH donor audiences.
– Support the preparation of internal and external workshops, meetings and networking events which help the cultivation and stewardship of PPH donors, including overseeing logistical aspects; and, if required, liaise with PSP HQ to support the engagement of the market’s PPH partners and prospects at high-level events coordinated by HQ.
– As delegated, and in collaboration with Administrative colleagues, support PPH colleagues with procurement, administrative and travel matters.
– Support the successful organization of donor missions to Field Operations.
– Assist in the creation and dissemination of promotional materials for campaigns targeting PPH Donors to ensure compatibility, timing and best results.
– Support the engagement with intermediaries by undertaking research, consolidating information and bringing matters to the supervisor as needed.
If applicable, support on the development of marketing programmes to receive Gifts in Wills targeting major donors and High Net Worth Individuals (HNWI) audiences; and support plans to nurture such audiences into including UNHCR in their will.- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Marketing, Communications, Journalism,
International Relations, Economics, Business Administration,
Management, Social Sciences Fundraising,
or other relevant field
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Relevant experience with exposure to an international environment and/or with humanitarian or development organizations. Ability to produce high-quality written materials tailored to specific audiences. Ability to balance different and sometimes competing needs and deadlines. Experience in coordinating multiple stakeholders, with an ability to multi-task, manage time, and thrive in a high-pressure environment. Ability to function well in a multi-cultural environment. Knowledge of partnerships, fundraising, and/or relationships with donors and/or external partners, and/or sales, and/or marketing and communications.

Knowledge of humanitarian programming and/or UNHCR programmes and operational arrangements. Knowledge of SharePoint 365 platform. Knowledge of CRM tools, ideally Salesforce. Knowledge of specific fundraising techniques targeting PPH donors. Experience in a UN field location and/or working in a developing country

Functional Skills
CL-Multi-stakeholder Communications with Partners, Government & Community
IT-Computer Literacy
PS-Emergency Fundraising
PS-Fundraising – High Net Worth Individuals (HNWI)
PS-Fundraising materials production and management
PS-Middle donor programme development and management
PS-Partnerships / Individual Giving Programmes
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The PPH Associate (Proposal Writer and Prospect Researcher) will be an integral part of the Major Gifts team, internally called Private Partnerships and Philanthropy (PPH), and will be responsible for the following:

o Proposal and Report Writing:
• Manage the content creation for the PPH team including custom proposals for Major Donors to help solicit funds for UNHCR’s work around the world.
• Develop pitch decks, info packages, cover letters, thank you letters, and additional content needed by the team.
• Lead research for the PPH team to ensure donors are receiving the most up to date information.
• Write stewardship and impact reports for Major Donors using a variety of UNHCR reports and online sources.
• Write meeting briefs and speaking points for events with key talking points, updates from UNHCR and key messages tailored to the audience.
• Adapt content provided by UNHCR HQ for a Canadian audience.
• Monitor all PPH content to ensure it follows ethical fundraising guidelines as established by UNHCR Canada.
• Lead the relationship with various UNHCR HQ teams to properly designate and track major gifts from Canadian donors.

o Prospect Researching
• Lead prospect research for the PPH team to identify potential prospects with a high propensity to give to UNHCR using a variety of online and printed sources.
• Work to identify and research high-net-worth individuals, foundations, and corporations who might have an affinity to UNHCR’s cause and be willing to donate.
• Create research profiles for fundraising solicitors.
• Create research profiles in advance of events and meetings to brief staff on attendees.
• Research foundations and write grant proposals for funding.
• Lead the relationship with the UNHCR HQ Due Diligence team to properly screen prospective donors.

Website content management for PPH
• Manage and update the content of the team’s donation and web pages on the UNHCR Canada website.
• Check to ensure content on all PPH pages are up to date.
• Create new donation pages for campaigns as needed.
• Coordinate with other teams to ensure content and messaging is aligned.


Applicants must be eligible to work in Canada when applying.
To be eligible to work in Canada, applicants must have one of the following legal statuses: Canadian citizen or a (valid) Permanent Resident of Canada or authorized in writing to work in Canada under the federal Immigration Act (valid work permit).

Functional Clearance

This position doesn’t require a functional clearance

Required languages (expected Overall ability is at least B2 level)


Desired languages


Additional Qualifications


CL-Multi-stakeholder Communications with Partners, Government & Community, IT-Computer Literacy, PS-Emergency Fundraising, PS-Fundraising – High Net Worth Individuals (HNWI), PS-Fundraising materials production and management, PS-Middle donor programme development and management, PS-Partnerships / Individual Giving Programmes.



Business Administration – Other, Communication – Other, Economics – Other, Fundraising – Other, International Relations – Other, Journalism – Other, Management – Other, Marketing – Other, Social Sciences – Other

Work Experience