Role Summary:

The Baycrest Foundation provides crucial funding to the Baycrest Centre for Geriatric Care. The Foundation solicits funds from donors either through direct solicitation or through events.

The Development Assistant, as a member of the Major Gifts team, contributes to the successful operation of a comprehensive fundraising and stewardship program, ensuring that the Foundation exceeds donor expectations in the ways that we cultivate, solicit, recognize, steward our donors.

Responsibilities:

• Provide general administrative support to the fundraising team members, including tasks like preparing PowerPoint, booking meetings, taking minutes at meetings, and assisting with donor events, donor tours, etc.
• Creating and managing donor lists, gift forms, gift agreement sharing and system filing, fundraising tracking and other spreadsheets to effectively manage ongoing donor initiatives for major gifts team
• Tracking budgets, including processing of expense reports and reconciliations
• Scheduling meetings for major gifts team – send out invitations, manage calendars, etc. – support team to ensure meetings are prioritized when necessary
• Working with fundraising team and Marketing team to develop and deliver event collateral include signage, programs, speaking notes etc.
• Answering phone calls, managing email communication, and facilitating communication between departments and external stakeholders
• Overseeing volunteers on behalf of the Major Gifts team. Organizing their weekly schedules and assign weekly tasks such as donor thank you calls, data entry or other administrative tasks
• Maintaining and updating donor records electronically (Raiser’s Edge and donor drive) and ensuring all appropriate step(s) are taken to protect donors’ privacy

Qualifications:

• University degree or recognized or equivalent in a related field of study
• Minimum three (3) years direct administrative experience in a fast-pace team environment
• Proficient computer skills and the ability to work with Microsoft Office software including Word, Excel, Outlook, Power Point
• Exceptional attention to detail, both in terms of data accuracy and creative aesthetics.
• Ability to work independently and accurately as well as solve problems effectively
• Excellent multi-tasking skills with the ability to handle competing priorities effectively in a busy and fluid work environment.
• Experience working with volunteers is an asset.

Additional Benefits:

• Competitive salary and vacation
• Opportunity to enroll in the Dental and Extended Healthcare Benefit Plan
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to 24/7 Employee Assistance Program

How to Apply:

Please submit your resume and cover letter to Kim Morrison, Specialist, Talent Acquisition: KMorrison@baycrest.org.