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Humber River Health

Officer, Events


Posted On: July 19, 2024
Closing On: September 2, 2024

Location: Humber River Health Foundation (Hybrid) 3 days in office
Employment Type: fulltime
Level: intermediate
Salary Range: $60,000-$65,000


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Humber River Health Foundation

Job Description: Officer, Events

Lighting New Ways in Healthcare – Humber River Health stands apart. As North America’s most digital hospital, our state-of-the-art facility is enabling our physicians and staff to deliver healthcare in new and innovative ways, and is a model of efficiency for hospitals around the world. Everything we do is to enhance not only healthcare outcomes but also the patient and family experience.

Humber River Health Foundation raises funds to invest in the programs, technologies and equipment that make our Hospital’s superior patient care a reality. Since the day we opened our new facility we’ve proudly stayed ahead of a changing world, always innovating to continue lighting new ways in healthcare well into the future. This spirit of innovation is powered by the Foundation’s donors and volunteers, who share our vision for a brighter future.

Please refer to the Foundation website www.hrhfoundation.ca and the Humber River Health website www.hrh.ca for additional information.

Working For Humber River Health Foundation (HRHF)

Working for HRHF means you will be part of a high performing, dynamic team of individuals who think entrepreneurially and work collaboratively to achieve our collective goal of lighting new way in healthcare.

As a member of the Foundation team, the Officer, Events would receive a competitive salary and benefits package, professional development opportunities and an opportunity to join an innovative team with an ambitious future vision.

Position Summary

As a key member of the Marketing and Donor Engagement Team, the Officer, Events is responsible for coordinating and implementing the logistics, execution, and production of the Foundation’s Signature, Donor Relations and Cultivation events. The position monitors timelines, event implementation, and builds relationships with external suppliers to ensure best service and pricing. The Officer builds relationships to support event committees and also works with sponsors to successfully implement sponsorship fulfillment, provide excellent customer service and steward these relationships.

Reports to:

  • Associate Director, Events

Direct Reports:

  • None applicable to this Job Description

Key Responsibilities:

Signature Events

  • Effectively monitor project timelines to ensure event execution remains on schedule, resources managed efficiently and on budget, and event implementation a success exceeding guest and sponsor expectations
  • In conjunction with the Associate Director, conduct research, make site visits and find resources to make informed decisions about event opportunities
  • Serve as the liaison with vendors on event-related matters and manage supplier relationships to ensure exceptional quality, budget and delivery timing objectives are met
  • In conjunction with the Associate Director, coordinate and execute all logistical elements of signature events including data requirements, invitations, RSVPs, room layout, venue and catering requirements, technical requirements, décor, signage, raffle requirements, volunteers, auction items, collection and reconciliation of payments and thank you letters
  • Work in collaboration with the Marketing & Communications team to update event related marketing collateral and signage
  • Support the implementation and development of marketing and creative materials including working with internal and external suppliers
  • Manage on-site production and tear down for Signature events
  • Utilize Raiser’s Edge to update donor records as well as record event-related information and data including participant registration, sponsorships, gift-in-kind, auction items and attendance

Stewardship, Volunteers and Relationship Management

  • In collaboration with the Associate Director, prepare event committee meeting materials and attend event committee meetings to record minutes
  • Provide timely customer service and support to sponsors, and support the Associate Director with on-site corporate sponsor fulfillment and recognition
  • Prepare customized sponsorship fulfillment packages for Development and Volunteers sales team

Foundation Events

  • Provide Associate Director with logistical support for Foundation cultivation and donor engagement events as required including data requirements, invitations, RSVPs, room layout, venue and catering requirements, technical requirements, décor, signage, volunteers, collection and reconciliation of payments and thank you letters
  • Support Associate Director with logistical tasks related to giving circle initiatives

Skills/Knowledge:

  • Excellent interpersonal and communication skills, verbal and written
  • Excellent administrative skills including solid working experience using relevant technology such as Microsoft Word, Excel, PowerPoint, Outlook, and MS Teams
  • Experience with Raisin program or website design specifically Content Management Systems considered an asset
  • Ability to manage multiple priorities from different sources enhanced by problem solving capabilities
  • Strong customer service oriented approach complemented by excellent organizational and time management abilities
  • Ability to use sound judgment and maintain discretion and confidentiality at all times
  • Ability to multitask and use good judgment and decision making during high-level, event-intense implementation periods
  • A valid G class driver’s license

Related Experience:

  • Relevant education, work experience or a combination of the two
  • 2-3 years practical related fundraising event experience, ideally in the not-for-profit sector
  • Experience with Raiser’s Edge NXT an asset
  • Experience with design programs Canva, Adobe Illustrator and/or Adobe Photoshop an asset

Note: Flexibility is necessary as this position will be required to work some weekends and evenings.

Salary Range: $60,000 – $65,000 based on experience

Job Posting: Resumes will be reviewed on a rolling basis, so applicants are encouraged to apply as soon as possible.

Interested applicants are required to apply online at www.hrh.ca/careers before the closing date. We thank all candidates that apply but only qualified candidates will be contacted for an interview.

Humber River Health Foundation is an equal opportunity employer and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact the Human Resources Department for assistance.