St. Michael's College School
Advancement Coordinator
Posted On: March 17, 2026
Closing On: May 1, 2026
Location: On-site at the school located at Bathurst St. and St. Clair Ave. W., Toronto, with occasional off-site school event work.
Effective: Negotiable
Employment Type: fulltime
Level: intermediate
Salary Range: Commensurate with experience: $60,000-$75,000.
File: Download
Reporting to the Director of Advancement, the Advancement Coordinator is responsible for key components of internal constituent databases that are essential to the success of all Advancement initiatives to achieve fundraising objectives. They provide administrative and event support to the Office of Advancement. This position is full-time on-site at the school.
In this role, you are responsible for, but not limited to:
Database Management and Administration:
- Provide accurate, responsive, and professional administrative assistance with the day-to-day functioning of the Advancement Office.
- Manage all aspects of the Advancement databases (Raiser’s Edge NXT and Almabase), including data entry and integrity; use of global functions; production of queries, exports and reports; and maintenance of database policies and procedures.
- Remain current with all CRA tax receipt rules and regulations.
- Process gifts across all platforms, ensuring tax receipts issued are timely and compliant with regulatory authorities and school policies where required.
- Work collaboratively with the Finance Department; prepare batch deposits, assist with monthly reconciliations, donation reports, and support annual audit requests.
Donor Services:
- Participate in the full life cycle of the donor relationship by liaising with donors to cultivate and steward relationships, working alongside the Director of Advancement.
- Drafting, editing, and customizing content for stewardship activities, including thank you letters and donor appreciation initiatives
Communications and Promotion:
- Collaborate with the Communications Department on social media and website content as needed
Event Services:
- Assists with the coordination and execution of Parents’ Association events and SMCS signature events, together with other department members and volunteer committees.
- Provide administrative support to the Parents’ Association to help them create and build connections with the SMCS community, increase school engagement, and volunteer participation, which includes recruitment and training, as necessary.
- Track and update all department-initiated programme and event attendance and interaction records in the advancement database.
What you bring to this role:
- A commitment to the vocation of Catholic education as it is embodied in the tradition of the Basilian Fathers and the mission and vision of St. Michael’s College School.
- Graduate certificate in fundraising, business administration, or database management is an asset.
- 2-5 years of related experience in an administrative capacity, in an advancement-setting is preferred.
- Experience with Blackbaud (RENXT, RE, BBMS), Almabase, MS Office, and DocuSign is preferred.
- Basic knowledge of graphic design tools (e.g., Canva or Adobe Photoshop) to complete simple tasks is an asset.
- Experience working with databases.
- Working knowledge of CRA tax receipting requirements is an asset.
- Experience working with personal and confidential data, as well as exercising discretion and sound judgment.
- Excellent written and verbal communication skills, including the ability to draft, proofread, and edit a range of written material and can converse over the phone.
- Demonstrated ability to work on your own initiative and within a team. Enthusiastic team player with the ability to work independently and with minimal supervision.
- Excellent organizational and time management, administrative, and problem-solving skills.
- Ability to lift up to 50 pounds.
Reports to: Director of Advancement
Supervises: N/A
Contacts: All members of the St. Michael’s College School community, various vendors, and suppliers.